Time Management Strategies Richard Yuretich & Tessa Hill.

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Presentation transcript:

Time Management Strategies Richard Yuretich & Tessa Hill

Dealing with Clutter Clutter is anything that has no current value, merit, or use. Clutter is clutter no matter where it is. Clutter is postponed decisions % of paper in a file cabinet will never be accessed again (for computer files, it’s more like 99%)!

Dealing with Clutter “What is the worst possible thing that could happen if I get rid of this?” “Can I get this information somewhere else?” Time spent on organizing will be repaid with interest.

Interruptions Self-Interruption is the greatest distraction Don’t do it now – write it down! Close your door when you want to work in peace. You don’t have to answer that phone or respond to that message!

Managing Turn off the automatic notification! Use filters for junk You get less if you send less. Don’t respond to trivia. Wait 24 hours for replying Use the telephone! You can often resolve issues quickly and save time!!

Use Time Well Focus on the task at hand = mindfulness Take advantage of short time periods Work mindfully; take a break. Schedule your thinking, planning, writing time and stick to it! Restrict your travels for “work.” Take a vacation and disconnect.

Multitasking Myths Human brain not wired for it. Wastes more time than gains. Leads to mindlessness Successful people are not multi-taskers, but those who can focus on one task for short intervals.

Specific Time Management Strategies/ Exercises What are your biggest time management problems? Your time should reflect your beliefs, goals, aspirations and how you are being evaluated.

The Productive Environment Scorecard ™ Adapted from Meggin McIntosh, The Productivity Professor ™ Complete the survey honestly.

The Productive Environment Scorecard ™ : Congratulations! You’re a model for the rest of us! : You’re on the right track, but there’s room for improvement : You’re frequently stressed and have a sense that you’re not being as effective as you want to be (and need to be) : Disaster is looming if changes are not made soon! < 26: Get help immediately!

Learn to Say “No” “Nolympics” – partner with a buddy – earn a point each time you say ‘no’ to a request – reward your self after some ## points! Force yourself to say ‘no’ to 3 things before saying yes. Can I complete this task (review, presentation, service) in the next week? If not, say ‘no’

Margins Get to the airport early: 90 minutes (or more for big airports!) Arrive at meetings 10 minutes ahead of time. Leave spaces in your calendar before and after events. Build in preparation and decompression time. Build in follow-up and clean-up time. Always keep some time unstructured. Work is a part of your life. How much it occupies is up to you.

“Play to Win” Consider how you spent your time last week at work – what was the ratio of your time spent on teaching, research, service? How does this match up with the expectations of your institution?

Gadgets, Apps and Tools Academic Ladder National Center for Faculty Development and Diversity Cutting Edge workshops Apps for to-do lists

Work, Life, Tenure Work is an integral part of your life, but only part. Treat it as such. Tenure is part of a natural trajectory of success. Use plans to guide you in achieving your goals.