ISU Thesis Office 1137 Pearson Hall Judy Strand
Before you graduate Graduate Student Status Page Timeline/Deadlines Forms Required and optional parts of your thesis Common problems Journal papers/copyrights/embargoes ProQuest/UMI – How to submit NSF Survey Website links, resources
Program of Study Committee (POSC): approved the term PRIOR to graduation, or pre-lim. Program of Study Committee (POSC): Incompletes removed from your record Over-age classes (over 7 years) approved Pre-lim taken 6 months prior to final exam. POSC classes are accurate
Application for Graduation – ◦ Sept 11 – Fall; Jan 29- Spring; June 3 – Summer Request for Final Oral Exam– ◦ For students with a required final oral exam ◦ Due 3 weeks prior to exam date or by Nov 4– Fall; Mar 25 - Spring; June 24 – Summer ‣Final Oral Exam – Nov. 25 – Fall; April 15 – Spring; July 15- Summer Create ProQuest account for submitting thesis. Be sure to enter thesis/dissertation title. This will be used for the Commencement Brochure. Absolute deadlines
Graduate Student Approval Form – ◦ Dec 1 – Fall; April 19 – Spring; July 19 - Summer Upload final thesis to ProQuest/UMI – ◦ Dec 3 – Fall; April 21 – Spring; July 21 Summer Commencement ◦ Dec. 19 – Fall; May 5 – Spring; Summer- apply Spring/Fall ◦ Deadlines ◦ Absolute deadlines
Available on AccessPlus college.iastate.edu/common/forms/Grad_App.php college.iastate.edu/common/forms/Grad_App.php Deadline – 3 rd week of term Puts your name on the graduation list Can be cancelled later. $75 graduation fee will be put on your account after the cancellation deadline. $20 nonrefundable late fee – 4 th & 5 th week $145 thesis/dissertation fee assessed at time of application. One-time only fee.
Student receives with approved copy of Request for Final Oral exam. Also available online. college.iastate.edu/common/ forms/student_forms.php college.iastate.edu/common/ forms/student_forms.php Major Prof and DOGE need to sign Need before deadline Final form to submit before graduation Thesis is not reviewed until this form is submitted.
Thesis Checklist Graduate College website ◦ ◦ Organizing Your Thesis/Dissertation Organizing Your Thesis/Dissertation Editing Services ◦ Thesis Editors / Typists List (local) Thesis Editors / Typists List (local) Resources Resources ◦ Microsoft Word thesis information ◦ Solution Center, Software related questions
Title Page Table of Contents Text References, Works Cited, or Bibliography
Dedication List of Figures List of Tables List of Symbols or Nomenclature Acknowledgments Preface Abstract Appendix Acknowledgement (if not in preliminary pages) Biographical Sketch
Formatting ◦ Title page Title page ◦ Table of Contents Table of Contents List of Table and List of Figures -page numbers are right aligned ◦ Tables and Figures Resource Tables and Figures Resource ◦ Page numbering Page numbering ◦ Capitalization of headings Capitalization of headings ◦ Excess white space – more than 1/3 or 1/ 4 is too much white space. Not being consistent
Page number each page Bound on left side Notice difference between chapter titles and subheadings
Tables and figure captions may have different font or font size Tables captions are at the top of the tables; figure captions are at the bottom of the figure. Be consistent throughout your paper. Tables and figures have same margins as text Landscape pages have page number in same place as other pages. Thesis template Thesis template
Notice location of page number
Portrait view
Page
Title Each journal paper is a chapter in the thesis/dissertation. Publishing status Modified from a paper accepted by (or "published in") The Journal of XYZ" Multiple authors and their role Abstract or Introduction Journal Paper Format Journal Paper Format
Title and abstract released, text withheld ◦ Submit through ProQuest/UMI ◦ Publishing options: choose 6 months or other ◦ Hold is controlled through ProQuest/UMI Title, abstract, and text withheld ◦ Complete the Thesis Hold form from the Graduate CollegeThesis Hold form ◦ Submit thesis through ProQuest ◦ Thesis will not be fully delivered to ProQuest until you release the hold Student/major professor responsible for controlling hold end dates.
Workshops Personalizing NCBI Altmetrics - New Metrics for Your Research Impact! Stand out from the crowd: get read, cited and hired! Getting Started with EndNote Web! Finding Funding: Using Campus Resources! Getting Started with Mendeley! Watch for mailings, flyers, and e-Library news! Contact Jody Kalvik with registration questions.Jody Kalvik
Library - Library Library Guides Library Guides Important things for Graduate students to know when writing a thesis or dissertation. Welcome Welcome Using Images/Figures Using Images/Figures Copyright and My Work Copyright and My Work Research Resources Research Resources The Library & Your Thesis Iowa State University Library is a resource for you at every stage of your thesis or dissertation—from research to access after completion. This guide provides you with a variety of tools from the library. Use the tabs labeled: Using Images/Figures, Copyright and My Work, and Research Resources to navigate to related resources. Scholarly Communications Librarians ◦ Megan O'Donnell Emma Molls Website / Blog Page
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Known as ProQuest or ProQuest/UMI Accessible through Parks Library: Library Catalog/Indexes & Abstracts/”Dissertations & Theses” Free hosting of microform and digital copies through graduate schools and libraries
Create your account with ProQuest/UMI ◦ Create your account with ProQuest at the time of your final defense, putting in your basic information and the name of your thesis/dissertation. You don’t need to submit, just save a draft. ◦ You can make changes or revisions to your information up to the time your paper is accepted ◦ Once your thesis/dissertation is accepted, it is a “done deal.” No fee for electronic submission – traditional publishing option ◦ Copyright fee = $55
Traditional Publishing - only choice = no charge Do I want my paper available right away? ◦ Yes ◦ No – Text held through ProQuest for specified time Available in Institutional Repository? ◦ Use same time frame as above question. Request ProQuest to file copyright? ◦ No = no charge Yes = $55 charge Order copies? ◦ No = no charge Yes = $56 charge ◦ Copies are not received until 6-8 weeks following graduation
Copyright privileges vest immediately upon creating your work. You own your own copyright when you send your paper to ProQuest/UMI. Registering copyright recommended ◦ filing a patent ◦ writing a book ◦ publishing articles ◦ major professor recommends it
How to avoid infringing on someone else’s copyright How to protect your own copyright Copyright and your thesis/dissertation Copyright and your thesis/dissertation Fair Use Checklist Fair Use Checklist ProQuest/UMI ETD submission website ProQuest/UMI ETD submission website e-Library author’s rights and responsibilities e-Library author’s rights and responsibilities
Office for Responsible Research ◦ ◦ Institutional Review Board (IRB) Library – Institutional repository ◦ Open access ◦ Bound copies ◦ Not required by Graduate College or Library ◦ Student or department – their choice ◦ Printing & Copy Services – Memorial Union or local shop NSF Survey ◦ Ph.D. students only ◦ Online
Confidential longitudinal census of all Ph.D.s in the U.S. since 1958 Complete online
CCommunicate early and often with your major professor KKnow your responsibilities and your timeline PPlan for extra time in case something goes wrong. CCheck, check and double check your dissertation.
Thesis Checklist Thesis Checklist Proquest/UMI Proquest/UMI Online -- LaTeX and MS Word information Online -- LaTeX and MS Word Center for Communication Excellence Center for Communication Excellence E-Library – Author’s rights and responsibilities E-Library – Author’s rights and responsibilities Copyright and your dissertation/thesis Copyright and your dissertation/thesis Institutional Review Board (IRB) ◦ NSF Survey-
college.iastate.edu/current/thesis/ college.iastate.edu/current/thesis/ Judy Strand, , thesis/dissertation
Questions? Please take business cards. Powerpoint is available online: college.iastate.edu/current/thesis/seminars/ college.iastate.edu/current/thesis/seminars/