Presented by Environmental, Health and Safety Services Zack Adams, PE, CSP, CIH

Overview Why Plan? Basic Plan Elements and Structure Emergency Planning Continuity of Operations

Why Plan?

Matt Gentry, The Roanoke Times Why Plan?

Who Needs to Plan? The University Deans, Vice Presidents, Vice Provosts Departments (Individuals – family emergency plans are also important!)

Emergency Levels Level 0 – minor, localized incident Level I – localized incident Level II – large scale, broad impact Level III – major disaster

Phases of Response

Priorities 1.Life Safety 2.Critical Infrastructure 1.Buildings used by dependent populations 2.Buildings critical to health and safety 3.Facilities to sustain emergency response 4.Classrooms and research buildings 5.Administrative buildings 3.Teaching and Research

Tie to University ERP Policy Group EOC Emergency Response Organizations SOC Department A Department C Department B

Elements and Structure Department Emergency Plan Departmental Emergency Action Plan –Chain of command –Essential personnel and mission-critical functions –Method for reporting emergencies –Emergency evacuation procedures –Internal communications

Getting Organized Identify key roles –Departmental Emergency Coordinator –Emergency Preparedness Committee –Emergency Response Team –Emergency Recovery Team Communication strategies

Emergency Action Plan Planning for evacuations Reduce hazards Train employees Appendix 5

Continuity of Operations Identifying critical functions Evaluation of critical functions and processes Protection of assets Recovery strategies

What to send forward… Your emergency services organization forms COOP information

Handouts Department Emergency Planning Guidelines maybe found at the following link: VTEPG/VPI3/Forms/Emergency%20Gui delines.dochttp:// VTEPG/VPI3/Forms/Emergency%20Gui delines.doc