The New Grant Systems Background and Experience To-date PDG Jason Chan (DRFC Grants Sub-Committee Chair) 9 November 2013

New Grants System Why? What? When? Future Vision Plan was introduced 3 years ago and it intended to achieve the followings: Simplify the program and procedure Support sustainable projects Focus on service Greatest impact by addressing priority Increase sense of ownership Greater understanding and enhance global image 2Rotary Year Engage Rotary Change Lives

District Grants (replacing the District Simplified grants) Global Grants (replacing the Matching Grants) Packaged Grants (fully funded) Emphasis on district and club stewardship and financial management Club qualification process and signing of MOU Preparation of the financial management plan and the opening of separate bank accounts for grant funds 3Rotary Year Engage Rotary Change Lives New Grants Structure With effective from

District Grants Educational and humanitarian activities consistent with Foundation mission Smaller activities and projects Fund both local or international activities Local decision making with broad guidelines Managed by district 4Rotary Year Engage Rotary Change Lives

Global Grants Larger grant awards Sustainable outcomes Alignment with areas of focus Long-term projects Managed by the Foundation 5Rotary Year Engage Rotary Change Lives Packaged Grants Pre-designed projects Funded by the World Fund and strategic partner Educational and humanitarian activities Rotarians focus on implementation

Areas of Focus Peace and conflict prevention/resolution (P) Disease prevention and treatment (D) Water and sanitation (W) Maternal and child health (H) Basic education and literacy (E) Economic and community development (E) WEED HP 6Rotary Year Engage Rotary Change Lives

Sustainability Giving a community the skills and knowledge to maintain project outcomes for the long-term to serve the ongoing need after grant funds have been expended. Six sustainability practices for global grants, namely (i)community needs and strengths, (ii)materials and technology, (iii)funding, (iv)knowledge, (v)motivation and (vi)monitoring and evaluation 7Rotary Year Engage Rotary Change Lives

Available DDF by D3450 in Program Year % of Annual Fund Share Contribution from : USD205, District grant (50% of total DDF):USD102,979 Global Grant (50% of total DDF):USD102,979 50% of Available Endowment Fund Share Earnings: USD14, Carry Forward from : USD57, Balance: USD278, Rotary Year Engage Rotary Change Lives

“DO” and “DON’T” for Global and District Grants Application Attend the Grant Management Seminar √ Or ? 9Rotary Year Engage Rotary Change Lives

Experience to-date “DO” for District Grants Applications MOU and club qualification- ample time required Check the requirements under Global Grants; 6 areas of focus and sustainability Timing for submission – before the deadline To provide the information for completion of District spending plan (TRF may post questions concerning your projects) 10Rotary Year Engage Rotary Change Lives

Experience to-date “DO” for Global Grants Applications Quote your Global Grant No. when communicating with DRFC and RI You can only receive Foundation recognition for Global Grant Project if the donations are through TRF More time required for preparing scholarship and vocational training team application 10 Global Grants at anytime Authorization required from all parties including overseas partners via RI member access 11Rotary Year Engage Rotary Change Lives

Experience to-date “Problems Encountered” for Global Grants Applications DRFC Chair has not been notified No contacts with Grants sub-com chair Not knowing whether sister clubs have obtained club qualification and sufficient DDF from district No knowing the assessment mechanism for Global Grant Applications at both RI and district levels Not yet submit the application through RI website Beware of change in password setting and revamp of RI website 12Rotary Year Engage Rotary Change Lives

Global Grants Application Update DDF for global grant: USD102,979 DDF for scholarship and vocational training teams: US$40,000 Funding for some district or club projects: US$62,979 (divided into 2 equal portions of US$31, with deadlines for application on Stage 1: 30 September 2013(Monday) (closed) approved DDF of USD22,500 for 6 applications and 3 applications under consideration Stage 2: 15 November 2013(Friday) 13Rotary Year Engage Rotary Change Lives

Stage 1 District Grants Application closed on 30 August 2013 (Fri). The District Grants Committee after consideration has approved 12 applications which amount to the district grants of USD38,800. Stage 2 District Grants Application Available fund: US$24,179 Deadline is 29 November, 2013 (Friday). 14Rotary Year Engage Rotary Change Lives District Grants Application Update

Preparing for Attend your district Rotary Foundation seminar Appoint a club Rotary Foundation committee chair Train and qualify your club Submit reports for all TRF grants and programs on time Submit project proposals to district for district grant funds Apply for global grants online 15Rotary Year Engage Rotary Change Lives

The New Grant Systems Background and Experience To-date THANK YOU 16Rotary Year Engage Rotary Change Lives