Montana Office of Public Instruction Linda McCulloch Superintendent OPI Student Information System Madalyn QuinlanDonna O’Neill Charlie KratschGale Kramlick Dave NagelMarc Butenko Bob Runkel April 28, 2006

Montana Office of Public Instruction Linda McCulloch Superintendent Purpose of Student Information System To improve the collection, availability and use of high-quality education data To track students’ academic progress over time To reduce burden upon OPI, schools and districts, while increasing the value of the data systems To provide tools for interactive querying and reporting of data to enable data to drive education policies and practices Source of student counts for funding of K-12 public education

Montana Office of Public Instruction Linda McCulloch Superintendent Scope State-level Student Information System (SIS), which includes a Special Education Records and Information Management System Data Warehouse (DW)

Montana Office of Public Instruction Linda McCulloch Superintendent Student Information System (SIS) Assign a unique student identifier to every student Student-level enrollment, demographic and program participation information Track individual students’ test records from year to year Tracking academic progress of subgroups of students, including gifted and talented, migrant, limited English proficient, free and reduced price lunch, and homeless students Management of school discipline information

Montana Office of Public Instruction Linda McCulloch Superintendent Data Warehouse (DW) A Central Repository for Data Pre-Defined and Ad Hoc Reporting Analysis Tools Embedded Security

Montana Office of Public Instruction Linda McCulloch Superintendent Special Education Records Information Management Support teachers in completing and maintaining required paperwork Help teachers manage special education work flow and timelines Promote compliance with state and federal regulations through validation checks Assist with data collection and reporting of student information and staff information

Montana Office of Public Instruction Linda McCulloch Superintendent Permit electronic transfer of student records Improve parent access to records Allow for a secure, well-defined, and efficient method of exchange of data between the school, district, cooperative, state, and federal entities Increase the reliability and validity of data Support administrators by keeping track of services provided by staff and accountability for records management Special Education Records Information Management

Montana Office of Public Instruction Linda McCulloch Superintendent Special Education Records Information Management Improve efficiency in monitoring for compliance Provide a data base and tools for analysis of program effectiveness including approximately 20 predefined reports Provide documentation used when billing Medicaid Enhance communication between schools and parents

Montana Office of Public Instruction Linda McCulloch Superintendent Planned Timeline Contract AwardMay, 2006 Student IDs AssignedTBD Fall Enrollment CountOctober 2, 2006 Special Education Child CountDecember 1, 2006 Registration of Students for Statewide Assessment January 2, 2007 Spring Enrollment CountFebruary 1, 2007 Testing Cycle EnrollmentMarch 20, 2007 Special Education System OnlineApril 30, 2007

Montana Office of Public Instruction Linda McCulloch Superintendent State’s “Single Sign On” solution One Person – One Password Good for Multiple eGovernment Services Allows Personalization of Services Page

Montana Office of Public Instruction Linda McCulloch Superintendent Types of Users Direct Access Embedded Edition District Edition Existing SIS – SIF/Non-SIF

Montana Office of Public Instruction Linda McCulloch Superintendent Direct Access Users No “District-Type” Functions Grade Book Scheduling No District Hardware Required Included with State Contract Good for Schools That Don’t Need a SIS

Montana Office of Public Instruction Linda McCulloch Superintendent Embedded Edition Separate SIS Database Hosted by OPI Limited “District-Type” Functions Grade Book Scheduling No District Hardware Required Not Included with State Contract ~$3/student annually Good for Schools With Basic SIS Needs Who May/May Not Currently Have a SIS

Montana Office of Public Instruction Linda McCulloch Superintendent District Edition Separate SIS Database Hosted by Each District Fully-Featured District Functions Automates State Reporting District Hardware Required Not Included with State Contract ~$8/student annually Good for Schools with Full SIS Needs Wanting to Replace Existing SIS

Montana Office of Public Instruction Linda McCulloch Superintendent Users With Existing SIS District Continues Current Operation State Reporting via Two Methods SIF – If SIS is SIF-Compliant File Upload – Non-SIF-Compliant Included with State Contract Method for Schools with Full SIS Needs Not Wanting to Replace Existing SIS

Montana Office of Public Instruction Linda McCulloch Superintendent Screen Shots

Montana Office of Public Instruction Linda McCulloch Superintendent

Montana Office of Public Instruction Linda McCulloch Superintendent

Montana Office of Public Instruction Linda McCulloch Superintendent

Montana Office of Public Instruction Linda McCulloch Superintendent

Montana Office of Public Instruction Linda McCulloch Superintendent

Montana Office of Public Instruction Linda McCulloch Superintendent

Montana Office of Public Instruction Linda McCulloch Superintendent

Montana Office of Public Instruction Linda McCulloch Superintendent

Montana Office of Public Instruction Linda McCulloch Superintendent Training School Clerical staff School Counselors Teachers and Support Specialists School District Information Systems Staff Directors of Special Education Principals Other Administrators

Montana Office of Public Instruction Linda McCulloch Superintendent Training On-Site Training Regional Training Sessions Web-Based Training Video Streaming Video Conferencing Computer Based Training Other

Montana Office of Public Instruction Linda McCulloch Superintendent How Will My District Benefit? Only Handle Information Once Improved Data Quality Easier tracking of student mobility and transfer of student information from school to school Cost Savings to Schools Easier reporting All districts ensured basic functionality Ability to track academic growth over time

Montana Office of Public Instruction Linda McCulloch Superintendent K-12 Education Data Systems 1. Set Academic Standards & Curriculum 1. Set Academic Standards & Curriculum 2. Administer Assessments 2. Administer Assessments 3. Certify Educators 3. Certify Educators 6. Collect & Report Data 6. Collect & Report Data 5. Distribute Grants/Aid & Ensure Compliance 5. Distribute Grants/Aid & Ensure Compliance 4. Conduct Data Driven Analysis & Intervention 4. Conduct Data Driven Analysis & Intervention Core Processes of OPI

Montana Office of Public Instruction Linda McCulloch Superintendent K-12 Education Data Systems State Curriculum Inf. Management State Curriculum Inf. Management State Assessment Results Management Educator Certification Management Staff Record Collection & HQE Enterprise Directory & Administrator Security Student ID Management & Record Collection Safety & Discipline Data Collection Grant & Program Data Collection EOY Finance Data Collection Facilities Information Data Collection Data Warehouse Decision Support Tools

Montana Office of Public Instruction Linda McCulloch Superintendent K-12 Education Data Systems State Curriculum Inf. Management State Curriculum Inf. Management State Assessment Results Management Educator Certification Management Staff Record Collection & HQE Enterprise Directory & Administrator Security Student ID Management & Record Collection Safety & Discipline Data Collection Grant & Program Data Collection EOY Finance Data Collection Facilities Information Data Collection Data Warehouse Decision Support Tools 1. Set Academic Standards & Curriculum 1. Set Academic Standards & Curriculum 2. Administer Assessments 2. Administer Assessments 3. Certify Educators 3. Certify Educators 6. Collect & Report Data 6. Collect & Report Data 5. Distribute Grants/Aid & Ensure Compliance 5. Distribute Grants/Aid & Ensure Compliance 4. Conduct Data Driven Analysis & Intervention 4. Conduct Data Driven Analysis & Intervention Core Processes of OPI * * * * * * *