Pasewark & Pasewark Microsoft Office 2003: Introductory 1 INTRODUCTORY MICROSOFT EXCEL Lesson 6 – Making the Worksheet Useful

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 2 Objectives Sort data in a worksheet. Use the AutoFilter to extract needed data from the worksheet. Hide worksheet columns or rows. Use the Drawing toolbar. Insert a picture in a worksheet.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 3 Objectives (cont.) Use Excel templates to format a worksheet. Insert a hyperlink into a worksheet file. Save a workbook in a different file format. Add and edit comments. Create and respond to discussion comments. Use the research tool.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 4 Terms Used in This Lesson AutoFilter AutoFilter arrows Comment Discussion server Filter arrows Hiding Hyperlink Sorting Template Web Discussion

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 5 Sort Data in a Worksheet Sorting – organizes data in an order that is more meaningful. Ascending – data with letters will be in alphabetic order (A to Z) and data with numbers will be sorted from lowest to highest. Descending – data with letters will be sorted from Z to A and data with numbers will be sorted from highest to lowest.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 6 Sorting Data…Sort To keep from sorting headings, choose Header row.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 7 Use the AutoFilter AutoFilter displays a subset of the data in a worksheet that meet certain criteria. Filtering will temporarily hide rows that do not meet the criteria you describe.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 8 Sort Descending

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 9 Data…Filter…Autofilter

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 10 Autofilters Top Ten

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 11 Hide Worksheet Columns or Rows Hiding temporarily removes a row or column from the screen. To hide a selected row or column, select either Row or Column on the Format menu, and then click Hide on the submenu. To Show again, Select Unhide

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 12 Using the Drawing Tool The Drawing tool is used to insert lines and objects that help make a worksheet more informative. Access the Drawing tool by clicking the Drawing button on the Standard toolbar.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 13 Insert box with caption

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 14 Variety of Lines

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 15 Shadow Effect

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 16 Font Color

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 17 Insert a picture in a worksheet. You may want to change the appearance of a worksheet by adding a picture. You may insert a picture from – the Office Online – from a file that contains a picture

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 18 Inserting a Picture

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 19 Insert…Picture… Clip Art

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 20 Editing a Picture More Contrast Crop Reset Less Contrast Set Transparent Color More Brightness Less Brightness

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 21 Editing Pictures

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 22 Use Excel Templates Templates automate tasks performed in Excel by creating a worksheet format that may be used more than once. You may obtain additional templates by clicking Templates on Office Online from the New Workbook pane.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 23 Using Templates Orange strip on icon

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 24 Templates from Office Online

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 25 Worksheet from a Template

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 26 Insert a Hyperlink You can insert hyperlinks in a worksheet that “jump” to other files or Web pages on the Internet. For example, you may want to create a link to another Excel file that contains the source data for information used in your current worksheet.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 27 Inserting Hyperlinks Select text or graphic Click Insert Hyperlink option Key filename or Web page address in Address text box

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 28 Hyperlink

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 29 Save an Excel File in a Different Format File TypeFile Characteristic CSVData separated by commas Formatted TextData separated by spaces Microsoft Excel & 5.0/95 Workbook Spreadsheet data created in an earlier version of Excel Template fileExcel file used to create other similar files TextData separated by tabs Web PageFile to be displayed on the Internet WK*Spreadsheet data usable in LOTUS WQ1Spreadsheet data usable in Quattro Pro

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 30 Excel Saved as a Web file

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 31 Add and Edit Comments Cell comment – message that explains or identifies information contained in the cell. Insert…Comment Comment box has user name followed by a colon Red triangle indicates a comment

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 32 Cell Comment

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 33 Editing Comment Insert…Edit Comment To delete comment— – Edit…Clear…Comments Web Discussions – Users view and comment on worksheet posted on the web

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 34 Use the Research Tool The Research tool gives you access to information typically found in a dictionary, thesaurus, or encyclopedia. In Excel, the Research tool can provide numerical data, such as statistics or corporate financial data. To access the Research tool, click the Research button on the Standard toolbar.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 35 Research Task Pane

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 36 Summary Data in a worksheet may be sorted in alphabetic or numeric order. The AutoFilter displays a subset of data in the worksheet that meets specific criteria. Rows and columns of a worksheet that are not needed may be hidden temporarily. The drawing tool in Excel may be used to insert objects into a worksheet.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 37 Summary (cont.) Pictures may be inserted to make a worksheet more attractive. Templates are files with a basic design that may be used to create more than one worksheet. Hyperlinks permit the user to move to another file or a Web page on the Internet.

Excel – Lesson 6 Microsoft Office 2003: Introductory Pasewark & Pasewark 38 Summary (cont.) Excel worksheets may be saved in formats that can be read by other software programs Comments are pop-up messages that may be added to cells to provide additional information. The Research tool may be used to obtain information that can be used in a worksheet.