Exceptional Education Experience - Every Day for Every Student. LEA Self-Assessment Summary and Sub Committee Reports

Collaboration is Not Easy!

Chairs Determine the 4 sub- committee chairs Oversight Team Determine composition Sub-Committees Chairs designate and invite Big Group Meeting Get everyone on the same page Sub-Committee Meetings Analyze data & determine priorities by element Big Group Meeting Discussion on committee work Google Survey Determine important, urgency and priorities Oversight Team Meeting Make plans on how to move forward (how we interface with other initiatives The Process So Far

Exceptional Education Experience - Every Day for Every Student. X

Exceptional Education Experience - Every Day for Every Student. Sub Committee Reports – Strengths – Data used – Patterns and Themes – Ratings – Priorities Graduation Data

Exceptional Education Experience - Every Day for Every Student. Element 3 LEA Rating

Exceptional Education Experience - Every Day for Every Student. Core Element 3: IEP Development, Implementation, and Outcomes Strengths 3.3 – At least 80% of students on extended content standards are meeting at least 80% of IEP goals 3.6 – IEPs are implemented at a high level of fidelity Local policies/guidelines/procedures are in place for basically all special education processes – these are easily accessible via Google drive. They are reviewed and revised frequently. Research-based programs for math, reading, social skills instruction are in place – they are monitored for fidelity and provide some progress monitoring data.

Exceptional Education Experience - Every Day for Every Student. Element 3 Data Sources Used Testing data Graduation data Audit Findings for Number Worlds Documentation Documentation for Reading Notebooks Progress Report Data for

Exceptional Education Experience - Every Day for Every Student. Element 3 Patterns and Themes What strengths could be built upon in this area? What patterns do you see related to SWD? What change could result in the biggest impact? Research-based programs are in place We are growing but not as quickly as we would like. More time to deliver the instruction – i.e. need to protect the instructional delivery time especially in math Improvement in graduation and drop- out rates Graduation rate is on the incline even though we have not met state target. Drop-out rate is decreasing. More data concerning reasons for failure or exit. Customized planning for students at risk – including intentional follow through and follow up with students.

Exceptional Education Experience - Every Day for Every Student. Priorities for Element 3 Sub- Committee Improvement in proficiency Graduation Meeting IEP goals Improved math instruction – more emphasis and instructional time Decreased drop outs

Exceptional Education Experience - Every Day for Every Student. Element 4 LEA Rating

Exceptional Education Experience - Every Day for Every Student. Core Element 4: Problem-Solving for Improvement Strengths 4.3 and 4.4 represent strengths for the LEA The LEA over the past 6 years has identified and worked on aspects of Graduation, attendance, discipline, disproportionality, and especially post secondary transition. LEA is constantly using data analysis to for continuous improvement – This can be seen in the process the district has taken to increase instructional coaching, reading instruction, math instruction, social skill instruction, and secondary transition

Exceptional Education Experience - Every Day for Every Student. Element 4 Data Sources Used Data from progress reports Grant applications Graduation data Proficiency data Meeting minutes Dropout data Data from committees on instructional improvement LEA self assessment meeting notes and presentations Historical data pertaining to new program development and implementation

Exceptional Education Experience - Every Day for Every Student. Element 4 Patterns and Themes What strengths could be built upon in this area? What patterns do you see related to SWD? What change could result in the biggest impact? In many areas the district has used data to problem solve for improvement. This has been evidenced in choosing evidence based instructional systems in the areas of reading, math, and social skills. Most immediate pattern that emerges is areas that are deficit are followed by a strategic plan to fill the weakness that has been identified. This process in the past has involved problem-solving but was less systematic. As we move forward with more training in Problem- Solving Models and Self- assessment methods, this process is becoming more systematic and outlined. Biggest change would be to instruct everyone down to the teacher level in how to use common problem-solving practices to bolster not only the systemic supports but all the way to the individual student level.

Exceptional Education Experience - Every Day for Every Student. Priorities for Element 4 Sub- Committee Systematic problem-solving at all levels Graduation rates

Exceptional Education Experience - Every Day for Every Student. Element 5 LEA Rating

Exceptional Education Experience - Every Day for Every Student. Core Element 5: Research-Based Instruction and Practices Strengths Common direction and communication between Directors at the district level (K-12 focus). No silos Lots of research-based instruction and strategies are being used Better leveraging of funds to maximize student achievement Braiding and blending of funds Tier 3 and EC programs have good research based interventions, progress monitoring and fidelity checks in place Instructional program is more aligned K-5 but a lot of effort and movement toward a K-12 focus Reading programs across K-12 (EC) are running smoothly PBIS and RTI are widespread around the district. Freshman Academies Use of differentiated diploma Curriculum coaches for implementation of new programs and sustainability Data from Targeted Assessments (Secondary Level) has driven professional development

Exceptional Education Experience - Every Day for Every Student. Element 5 Data Sources Used MClass (Universal Screening)K-2 Math Assessment (Benchmarks) Dibels (Universal Screening)School Improvement Plans TRC (Universal Screening)District Strategic Plan MAZE dataAdvance Ed Recommendations Targeted Assessments data Historical record of how programs have been chosen and implemented Math CBMsTrends before merger Fidelity Checks for EC programs Information gained from “facilitated” onsite counseling involving Tier Plan reviews conducted by Title 1 administrators Graduation and Drop-Out rates Proficiency and Growth data Retention Rates

Exceptional Education Experience - Every Day for Every Student. Element 5 Patterns and Themes

Exceptional Education Experience - Every Day for Every Student. Priorities for Element 5 Sub-Committee Common process for implementing, progress monitoring, evaluating and sustaining new programs and initiatives across all departments that is aligned with the system’s priorities (e.g. Hexagon Tool) Fidelity checks, progress monitoring, and sustainability (e.g. training and coaching) implemented for all research based programs Improved Math Instruction (e.g. need early intervention to address skill deficits, math curriculum alignment, common language, vertical and horizontal alignment, teacher resources, rigorous, standards based) Decrease Drop-outs (e.g. Exit-based survey) Increase Graduation Rate (e.g. Quick recovery, standards-based grading) Improved social-emotional preparedness for high school (e.g. executive functions)

Exceptional Education Experience - Every Day for Every Student. Element 6 LEA Rating

Exceptional Education Experience - Every Day for Every Student. Core Element 6: Research-Based Instruction and Practices Strengths “Tell CCS”- link on CCS website for staff to report any issue directly to the Superintendent Bullying link on CCS website- parents get information and can request assistance with a 24 hour response time Parent surveys (PBIS, EC, Title One, etc.) Parent Portal on Powerschool School Messenger system of “All Call”- communicates with parents, students, and staff Student-Led Parent Conferences at some CCS schools CCS District Communication Plan that clearly outlines the vision and plan to communicate with staff, parents, students, and community

Exceptional Education Experience - Every Day for Every Student. Element 6 Data Sources Used CCS homepage communication links Documentation of parent, staff, and student surveys CCS Graduation & Drop Out dataAttendance logs of EC staff attending DPI sponsored events Copies of required DPI reports sent to DPI District Communication Plan Multi-disciplinary group discussions

Exceptional Education Experience - Every Day for Every Student. Element 6 Patterns and Themes What strengths could be built upon in this area? What patterns do you see related to SWD? What change could result in the biggest impact? Acknowledgement that parent/guardian involvement needs improvement Sometimes parents/guardians of SWD don’t feel comfortable or welcome in a school setting Genuinely express care and concern for students and their families Blending resources to increase parent involvement ( Title 1 & EC Parent/Family Events) Shelby Intermediate School uses a Student-Led Parent Conference Model. Explore using this model in other schools with both RE & SWD. Since it’s difficult for parents to retain all information discussed at IEP meetings, explore having “EC Parent” link of CCS website. Have videos that parents could click on to explain various topics (parent rights, inclusion, autism, parenting strategies, etc.) Continue exploration of having a “CCS APP” that would be a central hub for all CCS communication. Parents, students, and stakeholders could download the CCS APP on their smart phone and have access to all communication links.

Exceptional Education Experience - Every Day for Every Student. Priorities for Element 6 Sub-Committee Brainstorm ideas to initiate and sustain effective communication with parents Develop a “phone/text hotline” for parents to call with concerns. Some parents don’t have access to a computer to use the “Tell CCS” link but most parents have a cell phone and could text or call with their issues. Explore having more schools use the Student- Led Parent Conference Model. Possibly a method that would increase parent participation/communication.

Exceptional Education Experience - Every Day for Every Student. LEA Priorities Graduation rate Dropout rate MTSS More training on Problem-solving model EC transition Programs, CTE, ROTC Core Instruction, specialized instruction, fine arts, and At-Risk efforts CVA, blended learning, robotics PBIS, anti-bullying, responsible social media, mental health framework (to include preschool) Aligning initiatives between departments Increase sources of communication to “Sell CCS” (social media, advertisements, etc.)

Exceptional Education Experience - Every Day for Every Student. Possible Academic Root Causes for SWD Failing to Graduate Lack of reading skills Getting significantly behind in needed credits, class failures Problems with executive functioning Better problem-solving when individual IEP goals are not met

Exceptional Education Experience - Every Day for Every Student. Possible Behavior Root Causes for SWD Failing to Graduate Significant mental health issues Problems with substance abuse Teachers not equipped with classroom management skills Lack of motivation Disciplinary infractions that keep students from school consistently

Exceptional Education Experience - Every Day for Every Student. Possible Engagement/Transition Root Causes for SWD Failing to Graduate Lack of peer and adult relationships Lack of time for electives (CTE) Poor attendance Lack of affiliation (involvement groups or clubs) Teaching styles

Exceptional Education Experience - Every Day for Every Student. Other Possible Root Causes for SWD Failing to Graduate Issues related to poverty (lack of water, heat, food, etc.) Parents with significant mental health concerns Students raising siblings or caring for sick parents Lack of support from home Teen pregnancy Home instability (moves, etc.)

Exceptional Education Experience - Every Day for Every Student. What Needs to Change Need consistent grading policies across schools Students need more early access to CTE courses both in regular and special education Better problem-solving structure to follow when students are not meeting IEP goals More flexibility in service delivery More focus on math instruction More information on drop-outs (what would keep them here, for instance student interviews) Increase training and coaching for teachers lacking classroom management skills

Exceptional Education Experience - Every Day for Every Student. What Needs to Change Systematic process for early identification of potential drop-out Creative ways to deliver EC services that allow high school students to engage in CTE and electives Better social-emotional preparation for high school Better methods for helping students make a “connection” or “build a relationship.”

Exceptional Education Experience - Every Day for Every Student. What Needs to Change Have needed “crucial conversations” with school staff that have proven to be ineffective on evaluations Train teachers to show empathy for students but also have high academic expectations for ALL students Improved skill readiness in math and reading Explore using the Arts (music, art, etc.) more to engage students in active learning

Exceptional Education Experience - Every Day for Every Student. CCS Instructional Team Goals Increase District Graduation Rate to 90% or higher using innovative, and research based strategies. Decrease the number of annual District Dropouts from 116 to 106 (8.6% decrease) using innovative, and research based strategies. Increase the number of schools meeting or exceeding growth from 20 to 22 (+7%) in by focusing on student engagement.. All students graduating from high school will have a documented future pathway: College, Technical School, Military or Workforce. Decrease the loss of instructional time resulting from absences related to physical or behavioral health issues.

Exceptional Education Experience - Every Day for Every Student.

Exceptional Education Experience - Every Day for Every Student.

Exceptional Education Experience - Every Day for Every Student.

Exceptional Education Experience - Every Day for Every Student. Google Survey Priorities

Exceptional Education Experience - Every Day for Every Student. Goals for Improvement

Exceptional Education Experience - Every Day for Every Student. Core Element 3: IEP Development and Implementation/IEP Outcomes Establish system-wide drop-out prevention/graduation completion program that includes an early warning system, a protocol for high schools to follow to prevent drop-outs, a referral process to access resources for designing an individualized graduation plan for targeted students and an exit interview to better define reasons that students do not obtain a high school diploma.

Exceptional Education Experience - Every Day for Every Student. Core Element 3: IEP Development and Implementation/IEP Outcomes Provide training for all staff in best practices for grading (e.g. standards based grading, effective feedback, reteach-retest, not using zeros, use of Tier 3/IEP grading modifications, ensuring everyone is on the same page with what the grade should communicate to students/parents) through PLCs, coaching, year-long Assessment Institute)

Exceptional Education Experience - Every Day for Every Student. Core Element 3: IEP Development and Implementation/IEP Outcomes Analyze the present methods of service delivery to identify innovative methods of scheduling EC services at the middle and high school levels (e.g. split EC/CTE time, better identification of optimal EC time needed to meet needs).

Exceptional Education Experience - Every Day for Every Student. Core Element 4: Problem-Solving for Improvement Train all EC staff in the use of a problem- solving model (e.g. TIPS) to use for problem- solving for any student not meeting his/her academic or functional IEP goals. Please check the areas that you feel are most important in training all EC staff in the use of problem-solving.

Exceptional Education Experience - Every Day for Every Student. Core Element 5: Research-Based Instruction and Practices Design and implement a system wide process for choosing, implementing (with fidelity), evaluating and sustaining research-based interventions across all departments (e.g. Hexagon tool, coaching, Implementation Science, etc.)

Exceptional Education Experience - Every Day for Every Student. Core Element 5: Research-Based Instruction and Practices Implement research-based interventions/programs in the area of math (K-12) through an interdisciplinary approach (e.g. a progression of interventions, vertical and horizontal alignment, common language, effective progress monitoring, innovative instructional delivery options).

Exceptional Education Experience - Every Day for Every Student. Core Element 5: Research-Based Instruction and Practices Implement training for general education and EC teachers in research based practices that improve the effectiveness of instructional delivery to students with disabilities (e.g. co- teaching, classroom management, futures planning, universal design of instruction, etc.)

Exceptional Education Experience - Every Day for Every Student. Core Element 6: Communication and Collaboration Develop a coordinated (internally and externally) protocol to facilitate successful transition from middle school to high school (e.g. opportunities for engagement through elective courses, sports and/or school/community clubs and organizations, post-school goals based on transition assessment data, social-emotional skill preparation, executive function training, etc.).

Exceptional Education Experience - Every Day for Every Student.