Tables Microsoft Word

Tables A is a grid of rows and columns that intersect to form cells. A is a grid of rows and columns that intersect to form cells. Using Word’s table feature, you can create a table and insert,, or another table into the table’s cells. Using Word’s table feature, you can create a table and insert,, or another table into the table’s cells.

Why tables? representing a spectrum of information representing a spectrum of information Easier to read than text in form Easier to read than text in form Easy to data Easy to data Easy to data when based on time, style Easy to data when based on time, style Tables can be easily incorporated into research papers, PowerPoint presentations, overheads Tables can be easily incorporated into research papers, PowerPoint presentations, overheads

Creating a Table There are two ways to create a table There are two ways to create a table 1. dialog box or the Insert Table button 2. a table using the Tables and Boarders toolbar

Table Information Columns, rows Columns, rows Merge, split cells Merge, split cells Sort Sort Titles Titles Format on page or in document Format on page or in document

Columns Columns run (up and down) Columns run (up and down) Width can be changed several ways Width can be changed several ways Columns need titles Columns need titles

Rows Rows run (across the page) Rows run (across the page) Most rows will need titles in the left column of the table. Most rows will need titles in the left column of the table. Row height can be adjusted several ways. Row height can be adjusted several ways.

Merging Cells Merging cells is to join or cells together Merging cells is to join or cells together Done many times when title of table is to be centered on row 1 Done many times when title of table is to be centered on row 1 Merging of cells can be done anywhere in table Merging of cells can be done anywhere in table

Split Cells Cells can be (divided into two or more parts) Cells can be (divided into two or more parts) Splitting can be done several ways Splitting can be done several ways It can be done in one or more cells at the same time It can be done in one or more cells at the same time Useful when one column can serve with two titles (i.e. men/women) Useful when one column can serve with two titles (i.e. men/women)

Sorting Useful tool when comparing data Useful tool when comparing data NOTE: Be careful to include all data to be included in the sort. NOTE: Be careful to include all data to be included in the sort. Examples of sorts:,,, Examples of sorts:,,,

Titles Titles are needed to inform readers of data presented Titles are needed to inform readers of data presented Titles will be in each column Titles will be in each column They will always be on each row They will always be on each row Examples of titles: Name, date, total, position, address Examples of titles: Name, date, total, position, address

Formatting a Table Under format/table properties tables can be centered, left aligned, etc. Under format/table properties tables can be centered, left aligned, etc. Tables can be unlocked so that text can be written around, above or below data Tables can be unlocked so that text can be written around, above or below data

Editing Table Structures

Keying and Editing Text in Tables Similar to working with text in paragraphs Similar to working with text in paragraphs The and keys work the same, but if you key text in a cell and press, a new paragraph is created within the same cell The and keys work the same, but if you key text in a cell and press, a new paragraph is created within the same cell Shortcuts for Moving Between Cells To Move To Press Next Cell Tab Previous Cell Shift + Tab First Cell Alt + Home Last Cell Alt + End Top Cell Alt + PgUp Last Cell Alt + PgDn

Selecting Cells, Rows, and Columns Selecting Table Elements To Select MOUSEMENUKEYBOARD Click left inside edge of cell Table, Select, Cell Shift + End Click to the left of the row or double-click left inside edge of a cell Table, Select, Row Click column’s top boarder Table, Select, Column Alt + click in column Click table move handle in Print Layout view Table, Select, Table Alt + 5

Wrapping Up Tables Tables have the purpose of putting text information into a visual format. Tables have the purpose of putting text information into a visual format. Merging, splitting cells aid in the reading of tables. Merging, splitting cells aid in the reading of tables. Sorting data allows for manipulation of data for ease of reading. Sorting data allows for manipulation of data for ease of reading. Tables can be converted to a variety of other software mediums. Tables can be converted to a variety of other software mediums.