Parks & Recreation Service Delivery Model Review Progress Report #1 City of Pitt Meadows Council January 19,

Presentation Outline  Introductions – KDH Management Consultants  Outline  Key Issue & Primary Goal  Four Transition Stages  Time Constraints  Transition Planning – Scope  Transition Planning – 3 Phases  Critical Assessment - Focus  Council Engagement  Public Engagement  Council Recommendations / Input  Q&A 2

Key Issue & Primary Goal  Key Project Issue:  Transition P&R Service Delivery by October 31, 2016  From joint to independent service delivery model  Consultant’s Primary Goal  Develop transition plan & implementation strategies by March 23  Viable & desirable  Work closely with Council and staff – transition “team”  Simplify the complex 3

Four Stages of Transition Jan 4 – Mar 23Stage I – Transition Planning Mar 24 – Oct 30Stage II – Transition Oct 31 – Dec 31Stage III – Operations / Bridging Jan 1/17 – ongoingStage IV – Full Operations 4

Time Constraints – October 31 5

Stage I - Transition Planning Scope of Work:  Confirm services & service levels  Consider trends & best practices  Recommend service level targets  Identify service delivery models  Recommend preferred model (best fit for CPM)  Recommend implementation strategies  Final report 6

Stage I - Transition Planning 3 Phases: 7

Phase 1 (January) - Critical Assessment  Research/Analysis  Gather and review all relevant documents (e.g. agreements, contracts)  Project Checklist  First draft complete (WIP)  Timeframe development  For key deliverables  Draft models  Service level matrix  Service delivery matrix  Council & Public Engagement Assessment 8

Proposed Council Engagement  Progress Report #1  Support & feedback at this early stage  Specific Recommendations  Progress Report #2 - February 9 (tentative)  Communications Strategy/Public Engagement  Support, feedback and preferred direction on key issues  Progress Report #3 - March 8 (tentative)  Refine/finalize preferred direction on all key issues  Final report – March 22 (tentative) 9

Public Engagement (Communication Strategy)  Keep the public and stakeholders informed  Proposed (summary)  +/- 8 stakeholder group interviews  Public open house  Broader communications strategy desirable  Outside Consultant scope but recommended  Feb 9 consideration 10

Council Recommendations  Receive the presentation and Progress Report #1 from KDHMC  Endorse KDHMC “Scope of Work”  Receive key deliverable updates Feb 9  Including Communications & Public Engagement Strategy  Receive key deliverable updates March 8 11

Q&A 12