September 10, Michigan Merit Examination (MME) Spring 2009 MME Preparation

September 10, Welcome and Introductions Michigan Department of Education - OEAA Jim Griffiths Pat King

September 10, Welcome and Introductions ACT Jim Washburn Diane Weyer

September 10, Today’s Agenda What’s new for Spring 2009 What’s new for Spring 2009 Who tests in Spring 2009 Who tests in Spring 2009 How to conduct a successful test administration How to conduct a successful test administration MME critical dates and schedule MME critical dates and schedule

September 10, Today’s Agenda, continued Review of the test site establishment process Review of the test site establishment process Review of testing requirements (facilities & staffing) Review of testing requirements (facilities & staffing) Training workshops – what to expect, who must attend, who should attend Training workshops – what to expect, who must attend, who should attend Students testing with accommodations Students testing with accommodations

September 10, Today’s Agenda, continued Home school students Home school students Non-public school students Non-public school students Helping students prepare for the MME Helping students prepare for the MME Sources of Information Sources of Information Questions and Answers Questions and Answers

September 10, Questions? – – Fax: Fax:

September 10, What’s New Fall Retest eliminated! Fall Retest eliminated!

September 10, What’s New for Spring 2009 Day 1 ACT Plus Writing Day 1 ACT Plus Writing –No changes

September 10, What’s New for Spring 2009 Added the WorkKeys Locating Information test Added the WorkKeys Locating Information test –Day 2 is now WorkKeys only –Students are eligible for the National Career Readiness Certificate (NCRC)

September 10, What’s New for Spring 2009 All Michigan components will be administered on Day 3 All Michigan components will be administered on Day 3 –Mathematics –Science –Social Studies

September 10, What’s New for Spring minutes each; all multiple- choice 40 minutes each; all multiple- choice The Michigan constructed response has been eliminated The Michigan constructed response has been eliminated Social Studies is now only one part Social Studies is now only one part

September 10, What’s New for Spring 2009 Only selected items from the ACT and WorkKeys will contribute to the MME subject scores Only selected items from the ACT and WorkKeys will contribute to the MME subject scores MME Science based on the high school content expectations (HSCE) MME Science based on the high school content expectations (HSCE)

September 10, Who Tests in Spring 2009? Grade 11 Grade 11 –ALL students who are not taking the MI-Access

September 10, Who Tests in Spring 2009? Grade 12 Grade 12 –Students who have not tested previously –Students who did not receive a valid MME score in all subjects

September 10, What is a valid MME subject score? Performance Level 1 – Advanced Performance Level 1 – Advanced Performance Level 2 – Proficient Performance Level 2 – Proficient Performance Level 3 – Partially proficient Performance Level 3 – Partially proficient Performance Level 4 – Not proficient Performance Level 4 – Not proficient

September 10, MME Subject Score – Not Valid No scale score or Performance Level Nonstandard accommodation Nonstandard accommodation Did not meet attemptedness Did not meet attemptedness Prohibited Behavior Prohibited Behavior Misadministration Misadministration

September 10, How to Conduct a Successful MME Test Administration

September 10, How to Conduct a Successful Test Administration Become familiar with MME procedures and calendar Become familiar with MME procedures and calendar Assign responsibilities Assign responsibilities Manage the test day schedule Manage the test day schedule Read all training materials and supervisor manuals Read all training materials and supervisor manuals

September 10, How to Conduct a Successful Test Administration, continued DON’T wait until it’s too late DON’T wait until it’s too late DON’T miss DUE DATES DON’T miss DUE DATES Ask Questions – Don’t assume Ask Questions – Don’t assume STATE TESTING is NOT ACT National Testing STATE TESTING is NOT ACT National Testing

September 10, MME Test Dates Initial Testing (Spring 2009) Initial Testing (Spring 2009) –March 10: ACT Plus Writing –March 11: WorkKeys –March 12: Michigan Components

September 10, MME Test Dates Makeup Testing (Spring 2009) Makeup Testing (Spring 2009) –March 24: ACT Plus Writing –March 25: WorkKeys –March 26: Michigan Components

September 10, MME Test Dates Accommodations Testing Windows (Spring 2009) Accommodations Testing Windows (Spring 2009) –Day 1: March 10 – March 24 –Day 2: March 11 – March 25 –Day 3: March 12 – March 26

September 10, Major Activities for Spring 2009 Establish/renew Michigan high schools as test sites by Establish/renew Michigan high schools as test sites by September 19

September 10, Major Activities for Spring 2009 Identify/confirm key staff Identify/confirm key staff –Test Supervisor (TS) –Back-up Test Supervisor (BU) –Test Accommodations Coordinator (TAC)

September 10, Major Activities for Spring 2009 Apply for testing accommodations Apply for testing accommodations Train key staff Train key staff –Test Supervisor –Back-up Test Supervisor –Test Accommodations Coordinator

September 10, Spring 2009 MME Schedule Week of August 25 Test Site Renewal/Establishment Packets sent to high school principals; including Workshop information September 8 Staff begin to register online for Workshop Training

September 10, Spring 2009 MME Schedule September 10 MME Spring 2009 Preparation Webcast September 11 Accommodations Training Webcast (for TACs) September 19 Test Site Renewal/Establishment Packets due back to ACT - Staff and facilities

September 10, Spring 2009 MME Schedule September 29 Administrator Training Workshop registration completed October Testing Staff Workshop Training conducted at 10 sites statewide December 1 Receipt deadline for applying for ACT-approved accommodations

September 10, Spring 2009 MME Schedule December 1 Off-site testing requests due to ACT January 16 All standard materials and accommodated materials for Days 2 and 3 orders due January 23 Receipt deadline for ordering state-allowed accommodations

September 10, MME Test Center Renewal/Establishment Renewal/Establishment Packets sent to high schools the week of August 25 Renewal/Establishment Packets sent to high schools the week of August 25 –Sent to HS principals –Courtesy copy sent to District Assessment Coordinators

September 10, MME Test Center Renewal/Establishment Principals – select/confirm your school’s Test Supervisor, Back-up Test Supervisor, and Test Accommodations Coordinator Principals – select/confirm your school’s Test Supervisor, Back-up Test Supervisor, and Test Accommodations Coordinator

September 10, MME Test Center Renewal/Establishment Complete the MME Appointment of Testing Staff & School Information form Complete the MME Appointment of Testing Staff & School Information form Deadline for return of Principal’s materials September 19 Deadline for return of Principal’s materials September 19

September 10, MME Test Center Renewal/Establishment Review key documents Review key documents –Standard Testing Requirements –School Schedule and Site Options for Administration of the 2009 Michigan Merit Examination

September 10, Key Documents, continued –Summary of Test Administration Policies –Qualifications and Responsibilities for Test Supervisors and Back-up Test Supervisors

September 10, Key Documents, continued –Qualifications for Test Accommodations Coordinators

September 10, MME Test Center Renewal/Establishment Documents to be returned by September 19, 2008: Documents to be returned by September 19, 2008: –Principals – MME Appointment of Testing Staff & School Information form –Test Supervisors - ACT State Testing 2009 Test Supervisor and Facilities Profile

September 10, MME Test Center Renewal/Establishment, continued –Back-up Test Supervisors - ACT State Testing 2009 Back-up Test Supervisor Profile –Test Accommodations Coordinators - ACT State Testing 2009 Test Accommodations Coordinator Profile

September 10, Assessment Sites Preferred site is in a quiet wing of the high school Preferred site is in a quiet wing of the high school –School in session for all students, or –School for testing students only

September 10, Assessment Sites, continued Off-site administration Off-site administration –Community College –ISD/RESA –Other public facility –Other private facility Each site must be approved by ACT Each site must be approved by ACT (deadline December 12, 2008)

September 10, Assessment Facilities Choice of testing rooms for standard time administration Choice of testing rooms for standard time administration –Uncrowded seating – prefer classrooms with examinees –Manageable security – prefer no more than 100 examinees in one room –Good lighting, comfortable temperature, quiet atmosphere

September 10, Assessment Facilities Adequate writing surfaces Adequate writing surfaces –No lapboards permitted; temporary surfaces resting on chair arms or back of chair in front must be reviewed and approved by ACT –Must accommodate both test booklet and answer document

September 10, Assessment Facilities Seating arrangements (Applies Equally to Desks and Tables) Seating arrangements (Applies Equally to Desks and Tables) –Seats must be assigned by testing staff as students enter room –Minimum of 3 feet apart side-to-side (measured shoulder-to-shoulder) –Minimum of 3 feet apart front-to-back (measured head-to-head) –All students must face the same direction, directly behind one another

September 10, Assessment Facilities Freedom from distractions Freedom from distractions –No one not involved in testing may be in the room –Uninterrupted testing period required for all days of testing –No unnecessary noises (bells, public address systems, etc. must be turned off) –Testing rooms must be separated from regular school activities

September 10, Exception for Day 2 and Day 3 Only Students permitted in building or wing for instructional purposes only Students permitted in building or wing for instructional purposes only Bells Bells Public Announcements Public Announcements Permitted ONLY if hardship situation Permitted ONLY if hardship situation

September 10, Required MME Personnel Test Supervisor Test Supervisor –Responsible for all MME assessment activities –Responsible for all testing materials Back-up Test Supervisor Back-up Test Supervisor –Responsible to serve if Test Supervisor unable to do so –Will assist the Test Supervisor

September 10, Required MME Personnel Test Accommodations Coordinator Test Accommodations Coordinator –Assures that each student requiring accommodations applies for them - ACT- approved or state-allowed –Coordinates all Accommodations Testing for your school These personnel needed in each high school These personnel needed in each high school Named by September 19 Named by September 19

September 10, Avoiding Conflicts of Interest Test (and Back-up) Test Supervisors have access to secure test materials prior to testing. Test (and Back-up) Test Supervisors have access to secure test materials prior to testing.

September 10, Avoiding Conflicts of Interest To avoid the appearance of a conflict of interest, and to protect relatives (children, step-children, grandchildren, nieces, nephews, siblings, in-laws, spouses, and persons under your guardianship) from allegations of impropriety: To avoid the appearance of a conflict of interest, and to protect relatives (children, step-children, grandchildren, nieces, nephews, siblings, in-laws, spouses, and persons under your guardianship) from allegations of impropriety: –Test (and Backup) Supervisors may not be related to any examinee taking the ACT/WorkKeys in anywhere in Michigan. –Room supervisors and proctors may not assist in a room where any relative is being tested

September 10, Avoiding Conflicts of Interest TACs – May not be related to or guardian of any examinee participating in MME accommodations testing anywhere in Michigan this year. (see list of relatives / guardians on prior slide) TACs – May not be related to or guardian of any examinee participating in MME accommodations testing anywhere in Michigan this year. (see list of relatives / guardians on prior slide)

September 10, Avoiding Conflicts of Interest Testing staff supporting accommodations – May not be involved in coaching high school athletics or college athletics (applicable only if student testing with accommodations participates in athletics) Testing staff supporting accommodations – May not be involved in coaching high school athletics or college athletics (applicable only if student testing with accommodations participates in athletics)

September 10, Training Workshops – what to expect, who must attend, who should attend Half – Day Training Sessions Half – Day Training Sessions Workshop materials available at each session Workshop materials available at each session

September 10, Training Workshops – what to expect, who must attend, who should attend ONLY for “Named” Test Staff -- ALL New Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are Required to Attend. Ideally, testing staff from each school will attend the same workshop session. ONLY for “Named” Test Staff -- ALL New Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are Required to Attend. Ideally, testing staff from each school will attend the same workshop session.

September 10, Training Workshops – what to expect, who must attend, who should attend What if all staff members have been previously trained? What if all staff members have been previously trained? Strongly recommend at least one key staff person attend Strongly recommend at least one key staff person attend

September 10, Training Workshops – what to expect What will be covered: What will be covered: –Testing Requirements – before, during, and after testing –Procedures for Day 1, Day 2, and Day 3 –Ordering materials –Returning materials

September 10, Training Workshops – what to expect –Avoiding the Pitfalls –Testing with Accommodations –In-school training for room supervisors and proctors –Question and Answers

September 10, Training Workshops – what to expect Arrive Early – All Attendees must sign-in Arrive Early – All Attendees must sign-in This Training Is ONLY for TS, Backup TS, Test Accommodations Coordinators, and District Assessment Coordinators This Training Is ONLY for TS, Backup TS, Test Accommodations Coordinators, and District Assessment Coordinators

September 10, Training Workshops – what to expect If your school staff has not been trained – YOUR School will NOT be allowed to participate in MME If your school staff has not been trained – YOUR School will NOT be allowed to participate in MME

September 10, Training Dates and Locations Oct 27 – Marquette Oct 27 – Marquette Oct 28 – St. Ignace Oct 28 – St. Ignace Oct 29 – Cadillac Oct 29 – Cadillac Oct 30 – Grand Rapids Oct 30 – Grand Rapids Oct 31 – Kalamazoo Oct 31 – Kalamazoo Oct 27 – University Center Oct 27 – University Center Oct 28 – Lansing Oct 28 – Lansing Oct 29 – Detroit Oct 29 – Detroit Oct 30 – Warren Oct 30 – Warren Oct 31 – Novi Oct 31 – Novi

September 10, Students testing with accommodations For the MME Day 1, two types of Accommodations will be available: For the MME Day 1, two types of Accommodations will be available: –ACT - Approved Accommodations –State - Allowed Accommodations

September 10, Students testing with accommodations For Days 2 and Day 3, no approval required, based on student IEP, 504 plan, or ELL instruction For Days 2 and Day 3, no approval required, based on student IEP, 504 plan, or ELL instruction

September 10, Training for TACs September 11, 2009 – September 11, 2009 – MME Accommodations Webcast –Especially for Test Accommodations Coordinators (TAC) –Does not replace the required workshops in October –Principals – ensure your TACs view this training

September 10, Home School Students Home School students wishing to participate in the MME will test at their local public high school Home School students wishing to participate in the MME will test at their local public high school Local Public Schools – will need to work with local home school students wishing to take the MME Local Public Schools – will need to work with local home school students wishing to take the MME

September 10, Non-Public School Students Non-Public Schools are encouraged to participate in MME Non-Public Schools are encouraged to participate in MME –Participation Model #1 – fully participate in all facets of MME to support your students and establish your school as an MME test site

September 10, Non-Public School Students, continued –Participation Model #2 Students test at Auxiliary Test Center Students test at Auxiliary Test Center Accommodated students test at your school Accommodated students test at your school No accommodations testing at Auxiliary Test Centers No accommodations testing at Auxiliary Test Centers

September 10, Non-Public School Students, continued –Complete the appropriate test site establishment and testing staff forms and return to ACT by September 19

September 10, Questions? – – Fax: Fax:

September 10, Helping Students Prepare for MME Assure that the high school’s curriculum is aligned to state standards and the high school content expectations Assure that the high school’s curriculum is aligned to state standards and the high school content expectations

September 10, Helping Students Prepare for MME Assure that course content matches course titles Assure that course content matches course titles

September 10, Helping Students Prepare for MME Encourage students to enroll in rigorous college preparatory classes (or equivalent ones that address the same content with the similar rigor) Encourage students to enroll in rigorous college preparatory classes (or equivalent ones that address the same content with the similar rigor)

September 10, Helping Students Prepare for MME Have students participate in reasonable ACT prep activities Have students participate in reasonable ACT prep activities –Use ACT or commercial products to practice taking a timed test –Become comfortable with the test formats

September 10, Helping to Prepare for MME Become familiar with WorkKeys test formats Become familiar with WorkKeys test formats – –michigan.gov/mme

September 10, Focus on learning the skills defined in the high school standards and the High School Content Expectations rather than just practicing test-taking skills Focus on learning the skills defined in the high school standards and the High School Content Expectations rather than just practicing test-taking skills Helping to Prepare for MME

September 10, Getting Started Now Review past MME reports/Student Data File Review past MME reports/Student Data File –What percent of students take recommended college core courses? –What is the performance of students taking college core versus those who did not? –What are the trends over time?

September 10, Getting Started Now, continued What are the implications of MME results? What are the implications of MME results? –For counselors - better course-taking advice? –For academic departments - improved rigor of courses? –For districts - More rigorous graduations requirements?

September 10, Key Resources Today’s webcast Today’s webcast September 11, Webcast on MME assessment accommodations ( click on 'Archived Stream’) September 11, Webcast on MME assessment accommodations ( click on 'Archived Stream’)

September 10, For Questions and Comments For more information on MME For more information on MME – –(877)

September 10, For Questions and Comments For ACT and WorkKeys specific questions For ACT and WorkKeys specific questions –ACT and WorkKeys State Testing (800) x 2800 –ACT State Testing Accommodations (800) x 1788

September 10, Questions? – – Fax: Fax: