NASA Herschel Science Center - page 1 PACS NHSC Cycle 1 Open Time Proposal Planning Workshop 3-4 June 2010 ESA AO and NASA Funding Call Phil Appleton and Lisa Storrie-Lombardi NASA Herschel Science Center Image : NGC 1999/V380 Ori region Blue NEWFIRM/GREEN/RED PACS HERSCHEL

NHSC Cycle 1 Open Time Proposal Planning Workshop 3-4 June 2010 NASA Herschel Science Center - page 2 PACS Important Proposal Deadlines ESA Announcement of Opportunity for Observing Time : July :00 UT (Due at ESA via HSpot submission) ( NASA Call for Proposals for NASA Funding : August pm PDT (Due at NHSC via submission web page) ( ) ESA Announcement of Opportunity for Observing Time : July :00 UT (Due at ESA via HSpot submission) ( NASA Call for Proposals for NASA Funding : August pm PDT (Due at NHSC via submission web page) ( )

NHSC Cycle 1 Open Time Proposal Planning Workshop 3-4 June 2010 NASA Herschel Science Center - page 3 PACS Announcements of Opportunity GT1 process 31 March 2010 – 14 May2010 About 550 hours; selected programs in Reserved Observations List OT1 process Offer 1 year of observations (~6600 hours of telescope time) Release: 20 May 2010 (both large and ‘normal’ proposals) AKARI FIS and IRC compact source catalogues will be incorporated in HSpot v5.0 Submission deadline: 22 July 2010, 12:00 UT Technical checking: until end September 2010 Announcement of results: 1 November 2010 Final AOR updating by successful proposers: November 2010 OT1 AORs available for scheduling: from November 2010 GT2 & OT2 About a year later – exact dates TBD Announcements of Opportunity GT1 process 31 March 2010 – 14 May2010 About 550 hours; selected programs in Reserved Observations List OT1 process Offer 1 year of observations (~6600 hours of telescope time) Release: 20 May 2010 (both large and ‘normal’ proposals) AKARI FIS and IRC compact source catalogues will be incorporated in HSpot v5.0 Submission deadline: 22 July 2010, 12:00 UT Technical checking: until end September 2010 Announcement of results: 1 November 2010 Final AOR updating by successful proposers: November 2010 OT1 AORs available for scheduling: from November 2010 GT2 & OT2 About a year later – exact dates TBD

NHSC Cycle 1 Open Time Proposal Planning Workshop 3-4 June 2010 NASA Herschel Science Center - page 4 PACS Announcements of Opportunity (2) AO documentation: Herschel Announcement of Opportunity Executive Summary Policies and Procedures Herschel Observers’ Manual HIFI Observers’ Manual PACS Observers’ Manual SPIRE Observers’ Manual SPIRE/PACS Parallel Mode Observers’ Manual AO tools: HerschelFORM PDFLaTeX package Reserved Observations Search Tool & Duplications Policy HSpot Observing Planning Tool Plus: ESLAB presentations & A&A papers on astro/ph Announcements of Opportunity (2) AO documentation: Herschel Announcement of Opportunity Executive Summary Policies and Procedures Herschel Observers’ Manual HIFI Observers’ Manual PACS Observers’ Manual SPIRE Observers’ Manual SPIRE/PACS Parallel Mode Observers’ Manual AO tools: HerschelFORM PDFLaTeX package Reserved Observations Search Tool & Duplications Policy HSpot Observing Planning Tool Plus: ESLAB presentations & A&A papers on astro/ph HSC webpages - herschel.esac.esa.int

NHSC Cycle 1 Open Time Proposal Planning Workshop 3-4 June 2010 NASA Herschel Science Center - page 5 PACS What is required for the ESA AO call for Telescope Time You MUST register as Herschel User at the ESA Herschel Site Download the CORRECT VERSION of the HERSCHEL PDFLaTeX PACKAGE (one for “normal=up to 100hrs, one for “large”=100 hrs or more) WRITE PROPOSAL AND PLAN OBSERVATIONS WITH HSPOT (Check for Duplications) It is mandatory to supply a complete set of AORs Submit the proposal via HSpot YOU MUST BE A REGISTERED USER TO DO THIS (more on how to do this on Friday morning) Proposal can only be submitted by PI The PI can update the proposal as many times as they like up to the proposal deadline. Submit early—submit often! US-based investigators can request funding from NASA under the separate NASA Call for Proposals which has a due-date of August 2 (10 days after the ESA deadline—see next slide) You MUST register as Herschel User at the ESA Herschel Site Download the CORRECT VERSION of the HERSCHEL PDFLaTeX PACKAGE (one for “normal=up to 100hrs, one for “large”=100 hrs or more) WRITE PROPOSAL AND PLAN OBSERVATIONS WITH HSPOT (Check for Duplications) It is mandatory to supply a complete set of AORs Submit the proposal via HSpot YOU MUST BE A REGISTERED USER TO DO THIS (more on how to do this on Friday morning) Proposal can only be submitted by PI The PI can update the proposal as many times as they like up to the proposal deadline. Submit early—submit often! US-based investigators can request funding from NASA under the separate NASA Call for Proposals which has a due-date of August 2 (10 days after the ESA deadline—see next slide) Consult the STEP-BY-STEP GUIDE

NHSC Cycle 1 Open Time Proposal Planning Workshop 3-4 June 2010 NASA Herschel Science Center - page 6 PACS The NASA Call for Proposals for Data Analysis (DA) Funding Consult the NHSC Proposal Page and especially read carefully the call itself If Proposal is led by a US-based PI- they should be the PI of the NASA funding proposal, if a foreign PI, then a NASA PI should be designated. Before submitting a proposal, make sure your institution allows you be to a PI on a funded proposal All DA proposals linked to Herschel OT1 programs selected by ESA for execution should be funded. The funding will be determined formulaically by the NHSC. The amount of funding will depend on the amount of effort to be provided by US-based investigators in support of the program as well as the program size and complexity. A full description of the “funding instrument” (e. g. RSA/CREI etc) is in the Call and will not be repeated here WHAT TO SUBMIT 1 Coversheet (web-based) filled in at the special website (Accessed through Proposals URL above) 2 Copy of the Telescope proposal PDF. NOTE: Since the funding is formulaic—no budget is necessary. Questions about the call can be sent to the NHSC helpdesk. Do not send requests for help on the NHSC Call to the ESA helpdesk as they may not get answered in a timely manner. We will support the helpdesk fully up to the deadline. If Proposal is led by a US-based PI- they should be the PI of the NASA funding proposal, if a foreign PI, then a NASA PI should be designated. Before submitting a proposal, make sure your institution allows you be to a PI on a funded proposal All DA proposals linked to Herschel OT1 programs selected by ESA for execution should be funded. The funding will be determined formulaically by the NHSC. The amount of funding will depend on the amount of effort to be provided by US-based investigators in support of the program as well as the program size and complexity. A full description of the “funding instrument” (e. g. RSA/CREI etc) is in the Call and will not be repeated here WHAT TO SUBMIT 1 Coversheet (web-based) filled in at the special website (Accessed through Proposals URL above) 2 Copy of the Telescope proposal PDF. NOTE: Since the funding is formulaic—no budget is necessary. Questions about the call can be sent to the NHSC helpdesk. Do not send requests for help on the NHSC Call to the ESA helpdesk as they may not get answered in a timely manner. We will support the helpdesk fully up to the deadline.

NHSC Cycle 1 Open Time Proposal Planning Workshop 3-4 June 2010 NASA Herschel Science Center - page 7 PACS The NASA DA proposal coversheet You will need the ESA Proposal # and title Only one proposal per ESA proposal All US Co-I requesting funding should be listed You will need to name a NASA PI if you are a Co-I of a foreign-led proposal A proposal whose Principal Investigator is not affiliated with a U.S.-based institution should expect to be funded at no more than half the full funding level for the equivalent proposal with a U.S.-based Principal Investigator. You will need the ESA Proposal # and title Only one proposal per ESA proposal All US Co-I requesting funding should be listed You will need to name a NASA PI if you are a Co-I of a foreign-led proposal A proposal whose Principal Investigator is not affiliated with a U.S.-based institution should expect to be funded at no more than half the full funding level for the equivalent proposal with a U.S.-based Principal Investigator.

NHSC Cycle 1 Open Time Proposal Planning Workshop 3-4 June 2010 NASA Herschel Science Center - page 8 PACS Some NHSC activities leading up to and in support of AO1 OT1 AO Issued20 May 2010 AAS w/NHSC booth (Miami)23-27 May 2010 NHSC Observation Planning Workshop (Pasadena)2/4 June 2010 NHSC DP School (Pasadena) 23 – 25 June 2010 (PACS) 28 – 30 June 2010 (HIFI/SPIRE) OT1 Proposals Due22 July 2010 NASA Funding Proposals Due2 August 2010 Ongoing activities: NHSC Visitor Support for Obs Planning and DP Nearly continuous, limited scope NHSC eNewsletters Monthly March-July NHSC Helpdesk Always available