Keck Next Generation AO Next Generation Adaptive Optics Meeting #2 Caltech November 14, 2006 P. Wizinowich for NGAO Executive Committee

Keck NGAO 11/14/06 NGAO Meeting #2 2 Welcome - Participants In-Person Participants –NGAO Executive Committee: Rich Dekany, Don Gavel, Claire Max, Peter Wizinowich –Sean Adkins, Antonin Bouchez, Ian Cameron, Mike Ireland, Anna Moore, Chris Neyman, Viswa Velur Telecon Attendees: –Brian Bauman, Ralf Flicker, Erik Johansson, Franck Marchis, David Le Mignant, Mike Liu

Keck NGAO 11/14/06 NGAO Meeting #2 3 Goals of Today’s Meeting Introduce team structure & responsibilities Review System Requirements document Review key drivers for NGAO performance budgets Review Keck Interferometer requirements Review instrumentation study strategy

Keck NGAO 11/14/06 NGAO Meeting #2 4 Meeting Agenda 08:30 Welcome & Introductions 09:00 Management Report (Wizinowich) 09:30 Science Requirements Document (Max) 10:30 Break 10:45 Key Performance Drivers (Dekany) 12:15 Lunch 13:00 LGS Asterism Geometry & Size (Flicker) 13:30 Fixed vs Variable LGS Asterism (Velur) 14:00 Keck Interferometry Requirements (Neyman) 14:30 NGAO Instrument Study Strategy (Adkins, Moore) 15:45 Break 16:00 Discussion: Upcoming tasks & milestones (Wizinowich) 16:30 General Discussion 17:30 Adjourn

Keck Next Generation AO NGAO System Design Phase Management Report P. Wizinowich for NGAO Executive Committee

Keck NGAO 11/14/06 NGAO Meeting #2 6 Presentation Sequence System Design (SD) Phase Systems Engineering Management Plan (SEMP) + Approval Status + Budget Management Tools –WBS & tracking –Milestones –Work scope planning & approval –Document management –Science Requirements & Performance Budget Process

Keck NGAO 11/14/06 NGAO Meeting #2 7 Systems Engineering Management Plan Document describing how the Executive Committee (EC) plans to manage the SD phase – AO/SystemDesignPhasePlanning AO/SystemDesignPhasePlanninghttp:// AO/SystemDesignPhasePlanning

Keck NGAO 11/14/06 NGAO Meeting #2 8 System Design Phase Approval Status SEMP submitted to the Observatory Directors on 9/29/06 for approval Official response not yet received (has been requested) –Major issue is how many $ can be made available in FY07 Direction from WMKO management to proceed while decision is being made –Contracts (effective 10/1/06) to COO & UCSC need to be worked out

Keck NGAO 11/14/06 NGAO Meeting #2 9 NGAO SD Phase: Budget WBSName Cost ($k) FY07FY08Total 1 SD Phase Management System Requirements System Design Systems Engineering Management Plan Travel/Procure Contingency (10%) Total ($k) = Institute Work (hours) FY07FY08Total COO UCSC WMKO Students Total = $163 increase in cost of labor. Total work same as in proposal.

Keck NGAO 11/14/06 NGAO Meeting #2 10 SD Phase - Work Breakdown Structure Each major WBS produces one of the 4 major deliverables of the SD Phase: 1 System Design Phase Management  System Design Report 2 System Requirements  System Requirements Document 3 System Design Approach  System Design Manual 4 Systems Engineering Management Plan  Systems Engineering Management Plan WBS dictionary defines each element in WBS

Keck NGAO 11/14/06 NGAO Meeting #2 11 WBS 1 SD Phase Management 1.1 Planning & Contracting 1.2 Meetings 1.3 Tracking & Reporting 1.4 Proposals & Fundraising 1.5 System Design Report & Review

Keck NGAO 11/14/06 NGAO Meeting #2 12 WBS 2 System Requirements 2.1 Science Requirements 2.2 Observatory Requirements 2.3 System Requirements Document

Keck NGAO 11/14/06 NGAO Meeting #2 13 WBS 3 System Design Approach 3.1 Systems Engineering 3.2 AO System 3.3 Laser Facility 3.4 Operations Tools 3.5 Science Instruments 3.6 System Design Manual

Keck NGAO 11/14/06 NGAO Meeting #2 14 WBS 4 System Engineering Management Plan 4.1 Project Plan 4.2 Risk Assessment & Management Plan 4.3 Preliminary Design Phase Plan 4.4 Integration & Test Plans 4.5 Configuration Management Plan 4.6 Project Management Plan 4.7 Systems Engineering Management Plan

Keck NGAO 11/14/06 NGAO Meeting #2 15 System Design Phase Tracking Tracked version of the plan posted at k/NGAO/SystemDesignPhasePlanning k/NGAO/SystemDesignPhasePlanning k/NGAO/SystemDesignPhasePlanning

Keck NGAO 11/14/06 NGAO Meeting #2 16 NGAO SD Phase Milestones MILESTONEDATEDESCRIPTION SD SEMP Approved 10/9/06 Approval of this plan by the Directors. Initial SEMP version released to Directors for comment on 9/12 & final version on 9/29/06. SD phase contracts in place 10/27/06 Contracts issued to Caltech & UCSC for the system design phase. Science Requirements Summary v1.0 Release 10/27/06 Initial Release of the Science Requirements as input to trade studies and performance budgeting System Requirements Document (SRD) v1.0 Release 12/8/06 Initial release of System Requirements with emphasis on the science requirements Performance Budgets Summary v1.0 Release 2/27/07 First round of all performance budgets complete & documented SRD v2.0 Release 3/22/07 Second release of System Requirements Doc Trade Studies Complete 5/25/07 All trade studies complete & documented (as a series of Keck Adaptive Optics Notes) SRD v3.0 Release 7/12/07 Third release of System Requirements System Design Manual (SDM) v1.0 Release 8/31/07 First release of System Design Manual Technical Risk Analysis v1.0 Release 11/13/07 First round of project risk analysis complete & documented Cost Review Complete 11/30/07 Project cost estimates complete, documented & internally reviewed SDM v2.0 Release 1/8/07 Second release of System Design Manual System Design Review Package Distributed 3/4/08 SDR documents sent to reviewers System Design Review 3/31/08 SDR meeting SDR Report & Project Planning Presentation at SSC meeting 4/14/08 Final SD phase report including results of SDR & project plans

Keck NGAO 11/14/06 NGAO Meeting #2 17 Team Meeting Calendar

Keck NGAO 11/14/06 NGAO Meeting #2 18 Work Scope Planning & Approval Template posted at k/NGAO/WebHome under “Systems Engineering” k/NGAO/WebHome k/NGAO/WebHome To be prepared by WBS element lead & approved prior to performing significant work on a WBS element –In general these should be submitted at least 1 week prior to the MS Project start date Approvals & document control by Dekany & Wizinowich –We will endeavor to provide approvals within 5 working days of submittal

Keck NGAO 11/14/06 NGAO Meeting #2 19 Document Control All materials to be posted on Twiki site All significant items should be made Keck Adaptive Optics Notes & will also be archived on Keck’s docushare site (Wizinowich to provide KAON numbers) –Simple documents can use “Work Scope” template with “Keck Adaptive Optics Note XXX” at top of title block –SD phase deliverable documents should use SEMP document as a template

Keck NGAO 11/14/06 NGAO Meeting #2 20 NGAO SD Phase: Science Requirements & Performance Budget Process

Keck Next Generation AO NGAO System Design Phase Upcoming Tasks & Milestones P. Wizinowich for NGAO Executive Committee

Keck NGAO 11/14/06 NGAO Meeting #2 22 Upcoming Tasks Work Scope planning sheets –These should be submitted for all WBS elements that need to start in CY06 by 12/8 –These include WBS elements under: 2.1 Science cases 2.2 Observatory requirements 2.3 System requirements Performance budgets Trade Studies 3.5 Science Instruments Work on the scheduled WBS elements for CY06

Keck NGAO 11/14/06 NGAO Meeting #2 23 Upcoming Meetings & Milestones Meeting #3 is a Dec. 13 telecon – AO/061213_Remote_NGAO_Meeting_3 AO/061213_Remote_NGAO_Meeting_3http:// AO/061213_Remote_NGAO_Meeting_3 -Will need % complete for WBS elements prior to meeting Milestones: –SD phase contracts in place was due 10/27 –Science requirements summary v1.0 was due 10/27 –System Requirements document v1.0 due 12/8