Linda Retterath Mission College January 29, 2010 Thank you to Jim Wilczak, Jim Burrell and Clement Lam for their material from previous presentations

Agenda PGC Basics Apportionment Methods Efficiency The Numbers

PGC Basics

What is PGC?  PGC stands for Performance Goals Committee. It is an ACE committee whose membership is all the Division Chairs, as well as 2 administrators. It is discussed in the ACE contract, article 20.

Enrollment = number of students in the class Until we know what the actual enrollments are we use estimates. As we plan, it is important to estimate what the enrollment will be for each individual class. Enrollment

WSCH = Weekly Student Contact Hours Semester WSCH = WSCH x 16.2 (16.2 is our term length multiplier. The.2 comes from our Flex Day.) FTES= Full-Time Equivalent Students We report FTES not WSCH 1 FTES = 525 hours (this is 15 units x 17.5 weeks x 2 semesters) WSCH & FTES

Example for a 3-Unit Class Example - A full-semester psychology class meeting 3.4 hours a week with 40 students enrolled accrues 3.4 x 40 = 136 WSCH. The semester WSCH for the course is 136 x 16.2 = hours  / 525 = FTES (The 525 is hours per 1 FTES).

We receive FTES funding for residents only (but PGC looks at total enrollment, not just CA residents) Different kinds of courses use different methods for determining FTES We report FTES three times a year on the 320 report (P1, P2, P3) We are responsible for accurately reporting FTES but are subject to audit Claiming FTES

Enrollments fluctuate through the semester. For many courses we report FTES by taking a “snapshot” 20% of the way through the course. This is called the “census day”. It is very important to drop any “no shows”, since we can’t collect apportionment for students who haven’t attended class at all. Census day should be indicated on the 1st day roster on MyWebServices. For a full semester course, this occurs Monday of the 3rd week. First Census

Apportionment Methods Methods

The System Office calculates FTES with four main apportionment methods Weekly Census Daily Census Positive Attendance Unit Attendance

Weekly Census Attendance reporting for courses that are regularly scheduled each week for the full semester Includes most on-campus full semester courses. Includes full term DL courses with labs (use the same contact hours as if it was an on-campus course)

Weekly Census Semester WSCH = Contact hours per week x number of students on census day x term length multiplier (16.2) (This gives the highest possible semester WSCH, since it includes holidays.)

Daily Census Attendance reporting type for sections that meet on a regular basis for at least five days, but for less than a full semester Most Winter and Summer courses Short-term courses that meet the same amount of time each day

Daily Census Semester WSCH = Hours per day x number of students on census day x number of meeting days (For weekly we get to count holidays, but with daily we don’t, so this is slightly less efficient).

Positive Attendance Attendance reporting based upon actual student attendance Noncredit Courses Irregularly Scheduled and Open Entry/Open Exit Courses Courses meeting fewer than 5 times

Positive Attendance Semester WSCH = Sum of total hours each student attends the class (even if student drops)

Unit Attendance Attendance reporting based upon units rather than contact hours Work Experience and Internships Independent and Directed Studies DL lecture only courses

Unit Attendance Semester WSCH = Number of units x number of students x term length multiplier

Efficiency

Unit A measure of student work One unit is a minimum of 48 hours of student work Lecture usually one hour with instructor, two without Lab usually three hours with instructor

Contact Hour A measure of apportionment One contact hour is 50 minutes 85 minutes is 1.7 contact hours 50 minutes = 1 hour 50 minutes = 1 hour 35 minutes = 35/50 =.7 hour 35 minutes = 35/50 =.7 hour hour 1.7 hour (So a 3 unit class that meets twice a week for 1 hour and 25 minutes, will have 2 x 1.7= 3.4 contact hours)

Load A measure of faculty work Under local control Lecture has a base (traditional calendar) of 12, 15, or 18 contact hours per week Lab has a base of 18, 20, 21, or 24 contact hours per week

FTES, FTEF and FTE FTE and FTEF are the same thing. They are the Full Time Equivalent Faculty FTES is the Full Time Equivalent Student (as referred to on slides 5-7)

W/F is WSCH/FTEF The WSCH used here is the Weekly Student contact Hours (not the semester WSCH). If you have semester WSCH, you can calculate the WSCH by dividing by WSCH/FTEF

WSCH/FTEF Average of 35 students per class is accepted norm for efficiency For a typical full semester 3-unit lecture course with 35 students: WSCH = 3.4 x 35 = 119 Assuming load is 0.2: WSCH/FTEF = 119/0.2 = 595

WSCH/FTEF Average of 35 students per class is accepted norm for efficiency For a full semester 5-unit lecture course with 35 students: WSCH = 5.6 (contact hrs) x 35 = 196 Assuming load is (5 unit class): WSCH/FTEF = 196/0.333 = 589

Calculating the size of a class necessary to get a desired WSCH/FTEF Average of 35 students per class is accepted norm for efficiency For a full semester 3-unit lecture course with 35 students: WSCH = 3.4 (contact hrs) x 35 = 196 Assuming load is 0.2 (3 unit class): WSCH/FTEF = 196/0.333 = 589 So, the WSCH = (the W/F goal) times 0.2 If you divide the WSCH by the contact hours, that will give you the size of the class necessary to reach a desired W/F.

What effects W/F? There are lots of things that effect it: online vs. in person, 16 week vs. short classes, load, as well as the number of students enrolled. WSCH only takes into account CA residents. (That is why PGC looks at total enrollment also). The department chair needs to make sure that courses are coded correctly in datatel. The easiest way to do this is to check (and correct) the coding when given the rollover schedule. If mistakes are found later, a section form must be filled out.

W/F and the District This year our district’s W/F goal is 535. Next year it will be 570. This means that we will need a higher average class size, in order to meet our goal.

Coding Methods

Coding the Accounting Method Full Semester Classes: Wsame days/times each week PAC open entry/exit or irregularly scheduled IWWeb or TV lecture only, directed or independent studies, internships IWLWeb or TV lecture with labs

Coding the Accounting Method Short-Term Classes: Dsame time each day PAC open entry/exit or not the same time each day IDWeb or TV lecture only, internships IDLWeb or TV lecture with labs

Coding the Instructional Method 02lecture 04 scheduled lab 05by arrangement lab (loaded) 53online lecture 80TV 53Lonline lab 98independent studies, directed studies (A course may have more than one instructional method.)