Introduction To Data Standards eRA SBIR Public Briefing March 4, 2002

Concept of operations –Data (i.e., the what) –Interface (i.e., the how)

Prerequisites Applicant/Grantee is registered with the NIH Commons –Electronic registration available Each key person on a grant application is known (i.e., has an account) on the NIH Commons –Electronic account creation available to registered organizations

Conceptually... NIH University/ 3 rd Party Vendor

Data (i.e, the What) University/ 3 rd Party Vendor NIH

Data - Transactions Core transactions –Grant application –Submission acknowledgment –Business acknowledgment –Notice of grant award Other transactions –Professional profiles? –Invention reporting? –Financial reporting?

Data - Content Grant application –PHS 398 Notice of grant award –NIH notice of grant award Acknowledgments –To be defined...

Data - Standards Data syntax –XML –DTD for grant application and award available fedcommons.gov/Docs –EDI to XML translations via Federal Commons –EDI mappings for grant application and award Will provide similar XML mappings –XML Schema in future? –Enhancements to data syntax?

Data - Issues Support test and live transactions Expect “complete” transactions –Binary data embedded in XML document Binary Data Components –Project description –Professional profiles (Biosketch)? –Project title? –Project abstract? –Others? Linking grant applications with professional profiles residing on the NIH Commons

Conceptually... University/ 3 rd Party Vendor NIH

Interface (i.e., the How) University/ 3 rd Party Vendor NIH

Interface - Timing Grant application –Application due date Submission acknowledgment –Immediate or near immediate response to grant application submission Business acknowledgment –When NIH assigns grant application number Notice of grant award –Day of or day after NIH awards grant

Interface - Submission Issues XML submission protocol –Web (HTTP)? –Secure (S/MIME)? –Simple Object Access Protocol (SOAP)? –Others?

Interface - Security Issues User authentication (protocol dependent) –Passwords? –Electronic (non-cryptographic) signatures? –Digital signatures? When “signed” (protocol dependent) –Prior to submission? –At the time of submission? –After submission? What signatures are required –Authorized university official –Principal Investigator?

Interface - Acknowledgments & Awards Delivery mechanism (depends, in part, on submission protocol) –Web? – ? – with URL? –Others? preferences maintained in organizational profile Content of acknowledgments Security requirements

Other Considerations OMB e-Gov initiatives –e-authentication –e-grants CIO Council XML Working Group Deployments at other agencies