1 Financials Advisory Board April 06, 2010

2 Office of State Finance Agenda FAB Purpose Responsibilities Project Updates Introductions/ New FAB Members Issues Feedback and QuestionsUpdates

3 Office of State Finance Agenda Introductions/ New FAB Members

4 Introductions New FAB Member Marilyn Capps

5 Office of State Finance Agenda FAB Purpose Introductions/ New FAB Members

6 Recap - Purpose of Finance Advisory Board Meeting Bi Monthly review of Financials improvement initiatives Communicate Plans, Status, and Issues Assist with review and ranking of priorities Communicate resource requirements Receive feedback and guidance Focus is on continuous improvement Communication/Feedback/Prioritization

7 Office of State Finance Agenda FAB Purpose ResponsibilitiesIntroductions/ New FAB Members

8 Recap - CORE Team Responsibilities **Maintain the business services that are in production **Provide continuous improvement Implement new business services Rollout business services to new agencies ** Represents items that the Finance Advisory Board provide input

9 Office of State Finance Agenda FAB Purpose Responsibilities Project Updates Introductions/ New FAB Members

10 Multi Agency Business Services Opportunity Map Enterprise Service Automation Human Capital ManagementOtherSupplier Relationship Financial Management Supply Chain Mgmt Assets Time and Labor Pilot Higher Education Interface Asset Mgmt Pilot Scanning and bar coding Grant/Project /Contracts Rollout Expense Module Treasury GL AP Workflow eBill Pay Voucher Build Leave Request Approval Grants Provisioning Business Intelligence Financial Analytics Licensing Archiving Phase 2 Budget Govt Risk & Compliance Address Scrubbing Software e- procurement Inventory Mental Health Inventory Rollout Training Web Delivery Time and Labor Rollout Commitment Accounting Rollout Enterprise Learning - Rollout Strategic Sourcing- e- Supplier Rollout Financials Upgrade Apply Bundles 2011 Apply Bundles PCard Backfill Developers Integrated Item Maintenance Deposits T&L Manager Self Service Pilot GPC Pilot – ODOT/OESC Apply Bundles 2011 Employee Self Service Rollout Org Publisher Asset mgmt Rollout ConceptInitiationExecutionPlanningClose Backfill Developers T&L Mgr Self Service Rollout GPC Pilot – ODOC/DEQ Inventory Implementation ARRA Transparency HCM functionality Enhance T& L for Non b- weekly Openbooks Phase 3 Carl Albert Payroll E- Perfromance OSF/ODOT AR Billing Data Staging Area CAFR Reporting Inventory ODOT Vendor Registration EFT Remittance ODOT T&L MSS

11 Completed Projects ARRA Transparency T&L Self Service – OSF Schedule Budget

12 Projects in Execution Delivery Schedule

13 Office of State Finance Agenda FAB Purpose Responsibilities Project Updates Introductions/ New FAB Members Issues

14 Issues 1) The CORE team needs to do a better job of communicating status and direction to agencies and receiving guidance from agencies COMPLETE - Conduct quarterly partner meetings and start advisory group meetings. Publish a CORE newsletter bi-monthly IssuesSolutions 2) The CORE team needs to place more emphasis and effort on operational improvements to better serve the system users COMPLETE - Make continuous improvement a higher priority. Engage agencies for continuous improvement Ideas and ranking of priorities. 3) Time CORE team can commit to continuous improvement. IN PROCESS - Engage with agencies to assist with testing and rollout of items. 4) Receipt Accrual – Functionality that would allow agencies using receiving to accrue all receivers at month end. Also budget checks, giving agencies a more accurate fund balance NEW - Many of the FAB members expressed interest in this topic. Patricia/Laura to schedule a meeting to discuss

15 Office of State Finance Agenda FAB Purpose Responsibilities Project Updates Introductions/ New FAB Members Issues Updates

16 Updates – Completed Items Completed Items – Review List 8 items on last list 2 items from list not completed 11 total items completed

17 Update – 60 Day Target Items 60 Day Target Items – Review List Discussion – questions/proposed changes/clarification

18 Update – Watch Items List Watch Items – Review List Discussion – questions/proposed changes/clarification

19 Office of State Finance Agenda FAB Purpose Responsibilities Project Updates Introductions/ New FAB Members Issues Feedback and QuestionsUpdates