Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DBE Office Online Reporting System- DOORS 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” What is DOORS? DBE Office Online Reporting System (D.O.O.R.S.) Automated System for use by FAA and Airport Grant Recipients to submit DBE and ACDBE Accomplishments online.

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DOORS Data screens designed to accommodate Uniform Forms

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DOORS - Help Desk at Contact us Alaska, Central and Northwest Regions: Christine Whitehead AK, CO, IA, ID, KS, MO, MT, NE, OR, UT, WA, WY, IA, KS, MO, NE , Great Lakes Region: Nancy Cibic IL, IN, MI, MN, ND,OH, SD, WI , Southern Region: James Brame CT, ME, MA, NH, RI, VT DE, MD, NJ, NY, PA, VA, WV AL, FL, GA, KY, MS, NC, PR, SC, TN, VI , Southwest Region: Rosetta Francis-Robinson AR, LA, NM, OK, TX - Rosetta Francis-Robinson, , Western Pacific Region: Patricia A White AR, AZ, CA, GU, HI, MH, MP, NV ,

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve”

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” FAA Created FAA REPORT OF CERTIFIED DBE CONTRACTORS USED ON FAA-ASSISTED CONTRACTS Name of Airport:______________________________________ Name of Recipient: _____________________________________ City/State:______________________________________ Goal Period Dates:______________________________________ Preparer:_____________________________________ Telephone No: _____________________________________ Date Prepared: _____________________________________ DBE Firm:__________________________________________________ Address:__________________________________________________ City/State:__________________________________________________ Telephone No. _________________________________________________ Type of Work and NAICS:______________________________________ Dollar Amount of Work:______________________________________ AIP Grant #/s____________________________________________ Disadvantaged Group: Black American _________ Hispanic American ___________Native American _________ Subcont. Asian American _________Asian Pacific American ___________ Non-minority Women ____________ Other (not of any group listed here) ___________

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve”

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve”

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” FAA conducted pilots of both Part 26 and 23 to test, correct and update any ineffectiveness or inefficiencies found. – completed a successful pilot of Part 26 with 103 airport recipients from three (3) regions. – completed a successful pilot of Part 23 with 58 primary airport recipients across the U.S. DOORS Pilot

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Airport User Accounts –Currently 1301 airport users (March 2009) 202 users end of 2004

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DOORS – Benefits for Recipients Includes basic instructions on all menus Reduces report errors - allows automatic calculations of data Provides history record of accomplishments - Helpful for goal setting Step 2 adjustment -Part 26 data Part 23 data Provides access to a selected DBE contractor or ACDBE concessions firm participation listing for the entire U.S. Provides link to DOT’s DBE website Eliminates the need for submission of paper copy forms to FAA

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DOORS – Benefits for FAA –Same benefits as for recipients plus: –Simplifies DBE and ACDBE data aggregation, allows report generation and simplifies trend analyses. Provides an easier, more efficient method of recording DBE and ACDBE data for all FAA regions. Provides national compilation reports. Provides unique data reports. Quick and easy report retrieval to respond to OST/DOT.

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Availability-Time frames-Deadlines Cutoff date for entering data for the current year is June 1 st Part 26 reports due December 1 (FAA) Part 23 reports due March 1 (FAA)

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Tips & Information Before logging in, we recommend re- booting your computer and/or clearing your internet cache (clears and resets your internet connections) Go to Tools – Internet Options – Click: Delete Cookies – Delete Files and Clear History

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” New User Accounts Your request for a new user account must be approved by your Regional FAA Program Manager –Also, if you add recipients to our account You will receive an message when your account is approved. Once it is approved you can begin entering data in DOORS.

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Airport Recipient not listed ? If an airport recipient is not listed, please contact your FAA DBE Program Manager.

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Passwords Passwords must be reset every 90 days. Please keep your current password available for the next time you logon to DOORS Once you logon, if it’s past 90 days, DOORS will prompt you to reset your password –If you are not able to reset your password, contact your regional FAA DBE program specialist.

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DOORS – User Accounts A recipient and a consultant can both have their own individual user account for the same recipient. A consultant can have one user account for several recipients.

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Main L ogon screen

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Manage Accounts

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Manage Accounts To make changes to your User Account select My Account Make the required changes and click save changes

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Manage Accounts The Recipient Information Account is for purposes of DOORS automation –contains specific information about the Grant Recipient such as name, address, phone number, address, etc. You can make changes to the recipient information account if you are authorized to do so. –Select: Recipient Information Account. Make the required changes and Select: Save Changes. However, you are not required to keep the recipient information account updated.

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DOORS - Help Desk at Contact us

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” FAA-Assisted Contracts (Part 26) - DBE Awards - DBE Contractors Airport Concessions (Part 23) - ACDBE Participation - ACDBEs Accounts (User Accounts) - Manage Accounts Forms & Instructions OSDBU Website Logout Main Menu

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Part 26 DBE Awards Uniform Form Menus Menus: Add, Edit and Reports

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Add screen Mirrors DBE Uniform Awards Form

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Edit screen - Edits can be made to current reporting year’s records only - Contact your regional EPM to make changes to past year’s records

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” If data entered incorrectly-red lettering alert at top – page down to correct -

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Confirmation Notice View completed in Adobe or HTML format

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Part 26 DBE Certified Contractors

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Connects to NAICS website

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Part 26 - DBE Generate Reports

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Part 26 Past Awards Accomplishments - Recipient

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Part 26 Past Awards – Summary (Spreadsheet format)

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Part 26 DBE Certified Contractor Generate Reports Recipient - By FY Recipient - All Years State - By FY Specialty Services - By State & FY

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DBE Contractors for a Recipient by FY

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DBE Contractors for a Recipient for All Years

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DBE Contractors for any State by FY

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DBE Contractors for a Specific Specialty Services By State & FY

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Part 23 ACDBE Participation – Uniform Form Menus Add, Edit and Reports

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Part 23 ACDBE Generate Reports

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” ACDBE - Past participation – Recipient

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Past ACDBE Participation - Summary

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Certified ACDBE Generate Reports Recipient - All Years Recipients - By FY Concession Type - All Years National or State - By FY

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Certified ACDBE Report for a Recipient for All Years Or Recipient by FY

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Certified ACDBE list By Type of Concession - All Years - Select Type from pull down menu

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Certified ACDBE List - National or State by FY

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” FY-06 National ACDBE listing

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Difference in Menus Recipient - FAA

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” FAA and Recipient Menus Different Part 26 DBE Awards FAA Recipient

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” FAA & Recipient Menu Differences Part 23 ACDBE Uniform Form FAA Recipient

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” FAA Users Have Access to Recipient User Accounts

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” FAA Menu - Recipient Users Menu Shows who entered data for the current FY

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” DOORS - What’s next ? DOT currently reviewing DOORS to investigate integrating with other modes and systems –Creating new application to include all DBE modes, FAA, FHWA and FTA and their recipients –Considering adding a goal setting program –Looking into creating a Uniform System of tracking prime and sub data for Grant Recipients and integrating with DOORS

Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve”