CPSC 203 Introduction to Computers Lab 66 By Jie Gao

Feb 26, 2003CPSC 203 Lab by Jie Gao Forms in Access  A form in Access is used to provide a friendly interface to the user  The user can input data into a table through a form created on that table  The user can also navigate data by using the form

Feb 26, 2003CPSC 203 Lab by Jie Gao Create a Form  Two methods: Wizard or Design View  Form Wizard is easy to use. You can create a form for a table on the fly!  Design View can provide you more power. You can implement advanced features!

Feb 26, 2003CPSC 203 Lab by Jie Gao Form Wizard  Select  Which fields will appear in the form You can select fields from multiple tables  Form type  Background  Name  You can click “Finish” when you accept the defaults for the following steps.

Feb 26, 2003CPSC 203 Lab by Jie Gao Form Design View  You can  Add controls to the form  Drag fields into the form  Adjust the form layout  Add header or footer  Even do something like programming

Feb 26, 2003CPSC 203 Lab by Jie Gao Queries in Access  A query in Access is used to filter records and fields  Only the fields and records which match the query are returned  The data in a query’s view is from some table

Feb 26, 2003CPSC 203 Lab by Jie Gao Create a Query  Two ways: Wizard or Design View  Query Wizard can only create simple queries such as select part of the fields to display  Query Design View provides you the powerful interface to create various queries

Feb 26, 2003CPSC 203 Lab by Jie Gao Query Design View  Select tables which your query is from  Select fields or define new fields to display in the query  Set criteria  Use the expression builder  =, >,, <, …  and, or, …

Feb 26, 2003CPSC 203 Lab by Jie Gao Reports in Access  A report is an object in Access used to present data in a printed format  Data presented in a report is more understandable than the original data in tables  You have control over the size and appearance of everything included in a report

Feb 26, 2003CPSC 203 Lab by Jie Gao Create a Report  Two ways in Access: Wizard or Design view  It is easy to create a report in wizard, but only some predefined format  Design view is more powerful, you can design the report style by yourself

Feb 26, 2003CPSC 203 Lab by Jie Gao Using the Report Wizard  Select  Fields to appear in the report  How to group the records if you have multiple fields selected  How to order the records and summaries  Layout  Style  Name

Feb 26, 2003CPSC 203 Lab by Jie Gao Using the Report Design View  Add fields on it  Decide how to group  Design headers and footers (report, page, group)  Set font and size  Background and colors  ……

Feb 26, 2003CPSC 203 Lab by Jie Gao Create a Good Report  Maybe a good way:  First create in wizard  Then modify in design view  Provide sufficient descriptions for the report  Title  Date  Description and comments

Feb 26, 2003CPSC 203 Lab by Jie Gao Assignment 3  Create a data table  Create a columnar form  Create three reports  You may need to create some queries first to get the data which will appear in the reports  Use different fonts and size to make your report better  Deliverable: the three reports  Remember your cover page