1 IX. Managing Funds & Payments Invoicing and Tax

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3 Agenda Introduction Tax options Inclusive Expended from fund Summary and additional resources

4 Prerequisites This presentation assumes that you have viewed or attended these training sessions: Introduction to Alma Alma Concepts Navigating and Searching sessions Acquisitions sessions Fund Management Invoicing Workflows

5 Invoicing Roles

6 Objectives By the end of this training session, you will be able to: Use tax options appropriately in invoices

7 Agenda Introduction Tax options Inclusive Expended from fund Summary and additional resources

8 Invoice Overview Alma menu > Acquisitions > Create Invoice

9 Entering Taxes into Invoice VAT % and Amount fields: Enter either the tax % or amount; Alma will auto-calculate the other field Vendor tax (local currency): If relevant, enter note indicating tax is charged in local currency and the invoice itself is in a foreign currency

10 Tax Options in Invoices Inclusive: Invoice total amount includes tax If selected: Taxes already included in invoice total amount If not selected: Adds tax to invoice total amount

11 Tax Options in Invoices Expended from fund: Tax amount expended from each invoice line’s fund If selected: Amount distributed among each invoice line If not selected: Amount applied as a separate line item

12 Example Scenario #1 Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30. Inclusive: Yes (total amount includes tax) Expended from fund: Yes

13 Example Scenario #2 Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30. Inclusive: Yes (total amount includes tax) Expended from fund: No

14 Example Scenario #3 Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30. Inclusive: No (total amount does not include tax) Expended from fund: Yes

15 Example Scenario #4 Invoice has a total amount of $130 and tax of 10%. The invoice contains 3 invoice lines, two for $50 and the other for $30. Inclusive: No (total amount does not include tax) Expended from fund: No

16 Agenda Introduction Tax options Inclusive Expended from fund Summary and additional resources

17 Summary In this session, you learned how to: Use tax options appropriately in invoices

18 Additional Resources Alma Acquisitions Guide Available in PDF format via the Ex Libris Documentation Center Available as online Help within Alma