Status and role of International Department (Slovak experience) MGSC Meeting Luxembourg 23 – 24 March 2012 SOSR

 Status and structure of the ID  Main tasks in the pre-accession period  Current mandate and activities  Conclusions and recommendations SO SR 2 Content MGSC Meeting Luxembourg 23 – 24 March 2012

SO SR 3 Status and structure MGSC Meeting Luxembourg 23 – 24 March 2012 Composed of 2 units: European International Affairs Cooperation Composed of 2 units: European International Affairs Cooperation Staff: 10 employees Subordinated directly to the Head of the Office (organigram) direct daily contacts ensuredorganigram ID Director - member of the management - participation in the management meetings Subordinated directly to the Head of the Office (organigram) direct daily contacts ensuredorganigram ID Director - member of the management - participation in the management meetings

SO SR 4 Main tasks and activities MGSC Meeting Luxembourg 23 – 24 March 2012 Pre-accession period  monitoring and co-ordination of harmonisation proces  progress reports and working plans  co-ordination of screening exercise  compliance database, MIS database  multi-beneficiary Phare/TF programmes  national Phare/TF projects

After accession  EU-affairs and EU legislation process  management and monitoring of projects and grants  coordination of technical assistance  in-house training in the field of the EU related issues  management and logistics of business trips abroad  coordination of international and bilateral cooperation  preparation of foreign visits and international events  translation of documents and publications, occasional interpretation  official correspondence with foreign partners  organisation of international seminars, workshops and visits SO SR 5 Main task and activities MGSC Meeting Luxembourg 23 – 24 March 2012

Internal directive - standardisation of consultation, approval and monitoring procedures, clear responsibility and task setting ID´s tasks and responsibility  preparation for the meetings of ESSC, PG and Council WPs  monitoring the development of relevant legislative dossiers SO SR 6 a) Co-ordination of EU legislation process MGSC Meeting Luxembourg 23 – 24 March 2012 Ongoing legislative process  dossier, title of proposal  date of the meeting (WG, DG, ESSC, Council WP, COREPER)  name of participant  national position presented  problematic issues  opinion of other countries Legal acts in force  English version matched with Slovak one  Basic legal acts linked with their committology (delegated and implementing acts)

SO SR 7 a)Co-ordination of EU legislation procedures Co-ordination at national level Sectorial Coordination Group for statistics SGCSGC  Ensure consistent and efficient participation in decision making EU processes  expert consultation, preparation and approval of position documents (opinion, position, instruction)  monitoring all statistics issues related with EU membership  cooperation with other ministries and central administration  dealing with cross-sectorial issues MGSC Meeting Luxembourg 23 – 24 March 2012

SO SR 8 b) Management of projects and grants MGSC Meeting Luxembourg 23 – 24 March 2012 Internal directive defines rules and procedures:directive  applying  budget drafting  internal approval procedure  signing documents  implementation  evaluation  standard forms (project intent, working sheet, TORs,project intent, budget structure, evaluation)  price list of expenditures

SO SR 9 b) Management of projects and grants MGSC Meeting Luxembourg 23 – 24 March 2012 ID tasks  technical advice and assistance to the project leaders and subject matter units in all project stages  monitoring the project implementation Project databasedatabase - internal identification code, - project title, - contract number, - partner institution, - implementing period, - responsible unit - project leader, - contracted amount - co-financing - account number - reporting deadlines - dates of submitting reports - final approval

SO SR 10 b) Management of projects and grants Project documentation -project intent -application form -budget proposal -contract -technical report -financial report - evaluation MGSC Meeting Luxembourg 23 – 24 March 2012  reporting and evaluation to the top management (quarterly and annually)  storing and archiving project documentation

 Monthly planning  logistics (flight tickets, daily allowances, hotel booking, travel insurance, visas)  financing and accounting  reporting  evaluating Internal directive SO SR 11 c) Management of business trips and missions abroad MGSC Meeting Luxembourg 23 – 24 March 2012

 General TA coordination, organisational and administrative aspects  communication with external partners  maintaining a pool of experts + their CVs  assessment of offers /calls for proposal and advise to top management on possible participation in TA,  preparation of relevant documentation (TORs, contracts)  arrangement and logistics of missions and study visits  financial issues (budgets, invoices) Internal directive SO SR 12 d) Coordination of technical assistance MGSC Meeting Luxembourg 23 – 24 March 2012

SO SR 13 e) In-house training and sharing information on ESS MGSC Meeting Luxembourg 23 – 24 March 2012 Course on ESS = integral part of internal training programme content: EU history, institutions, decision- making procedures, main actors, Eurostat, coordination at national level) Training programme introductory training for newcomers organised 1- 2 times a year Schola statistica keeping staff informed about new development within ESS (conferences, seminars, director groups) organised monthly for the staff interested in Statistical afternoons

SO SR 14 Conclusions and recommendations ID´s commonalities  wide scope of activities  cross-cutting nature  coordinating and monitoring role  permanent new challenges MGSC Meeting Luxembourg 23 – 24 March 2012 Status Internal regulation Staff stabile and experienced staff adequate position within NSI clear mandate and internal rules

ŠÚ SR Thank you for your attention