1 Access to the World and Its Languages LRC Technical Assistance Workshop (Part 2) Access to the World and Its Languages I N T E R N A T I O N A L E D U C A T I O N P R O G R A M S U.S. Department of Education International Education Programs Service

2 Access to the World and Its Languages Part 2 Topics Evaluation Budget Priorities Tips

3 Access to the World and Its Languages Evaluation Plan Quality of the evaluation plan for the project Methods of evaluation appropriate for the project and, to the extent possible, objective, and produce data that are quantifiable

4 Access to the World and Its Languages Evaluation Plan Outcome based Draws on science of evaluation and trained evaluators Evaluation experts and content experts Work through from beginning

5 Access to the World and Its Languages Evaluation Plan Focus on grant activities, or on larger program outcomes Choose definable set of activities to evaluate and outcomes

6 Access to the World and Its Languages Evaluation Plan Evaluation should help you to improve your projects and methods Evaluation should help you to document success (and avoid repeating less effective activities)

7 Access to the World and Its Languages Budget Adequate to support the project activities Costs are reasonable in relation to project objectives Cost effective

8 Access to the World and Its Languages Budget Equipment costs may not exceed 15% of grant amount Indirect costs must be capped at 8%

9 Access to the World and Its Languages Budget Matching Funds: If you list matching funds on your budget your institution will be responsible for providing that commitment

10 Access to the World and Its Languages Budget Summary Form (ED form 524) Itemized Budget (Showing all three years broken down by category)

11 Access to the World and Its Languages Personnel and Fringe Total time commitment and total salary Breakdown with position titles, percent of time / number of months for each staff member, salary, and total salary cost charged to grant Fringe on separate line item

12 Access to the World and Its Languages Travel Detail travel costs with purpose and objective Per Diem permitted when away from home overnight Foreign travel can be authorized Remember to budget funds for Project Directors meetings

13 Access to the World and Its Languages Equipment Not to exceed 15% Justify all equipment expenses List item, quantity, cost per unit, total cost

14 Access to the World and Its Languages Supplies Itemized list and costs

15 Access to the World and Its Languages Contractual Costs Contractual costs are allowable

16 Access to the World and Its Languages Other Costs Includes consultant and evaluator costs and travel (Justify consultant roles and describe scope of work – break down travel expenses) Space rental Printing costs Other direct costs

17 Access to the World and Its Languages Priorities Absolute Competitive Invitational

18 Access to the World and Its Languages Priorities May consist of: Categories of allowable activities (eg: teacher training or summer institutes) Specific foreign languages Levels of education (K-12, Postsecondary, Teacher Ed)

19 Access to the World and Its Languages TIPS Hit every category and sub- category: be explicit and detailed in your narrative Limit your narrative to activities for which you are seeking funding Summarize each proposed activity and how it increases program impact

20 Access to the World and Its Languages TIPS Submit application safely before deadline – Don’t wait till the last minute!!!

21 Access to the World and Its Languages DON’T Don’t eliminate an entire response to an element when editing Don’t repeat information that relates to multiple criteria