MICROSOFT PROJECT 2010 Robert Olivieri Senior Instructor MicroAssist

Why Project Management? IT departments at law firms are faced with an ever increasing number of projects, of ever increasing complexity. How do you juggle these various projects with limitations in staff and resources? How is project management currently accomplished? Most firms do some type of project management. Project managers' responsibilities extend outside the IT department.

Project Management Benefits Managing expectations about a project. Know your capabilities Set clearly defined expectations Educate Monitor the progress of the project Communicate Improving your ability to align projects with the firm’s business goals. Planning Update as business evolves Obstacles Allocating resources efficiently.

Project Management Software Allows you to set clearly defined goals and to specify the project scope. Schedule tasks Assign resources Manage budgets Provide communication within and outside of the IT organization through reports

Microsoft Project 2010 Microsoft Office Project 2010 is a great tool for managing small to large projects and is the preferred choice for IT departments. Project 2010 comes in Standard and Professional editions. Standard edition is designed for stand-alone project management and cannot be used with Project Server Project Server Project Web Access – Web based access to project data using I.E. or SharePoint. Scheduling engine – updates projects without Project Professional

New User Interface Project 2010 has the ribbon Customize ribbon File Tab: background view Separate tabs for Tasks and Resources an their respective commands Project Tab: create/edit calendars; reports; set baselines View Tab: views organized into Task and Resource groups; filters Contextual tabs for each view

The Timeline Automatically displayed above other views, the timeline shows a concise overview of the entire schedule. You can add tasks to the timeline and even print it for an attractive summary report of the entire project. Or you can paste it into an for an instant report with no fuss.

Manually Scheduled Tasks Manual Scheduling For situations where you don’t have complete information about a task, but still want to add it to the project Default setting for tasks Task start, finish and duration can be left blank or have text Calendars, constraints ignored Don’t move for dependencies

The Team Planner A new Resource Scheduling view With the Team Planner view you can see at a glance what your team members are working on and move tasks from one person to another. You can also view and assign unassigned work, view overallocations, and see task names as well as resource names — all in one efficient view. Managing your task and resources has never been so easy. For example, if a resource is overallocated, all you need to do is drag a task from one resource to another, and the overallocation disappears.

More New Features Inactive tasks The task remains in the project plan, but does not affect resource availability, the project schedule or how other tasks are scheduled. SharePoint 2010 list synchronization Export project files to a SharePoint list, which provides a quick and simple way for a project manager to share status or create reports that can be viewed across the organization.

Demo Getting Started Views Tasks Resources Assignments Reports Tracking