MS Excel: Getting Started “Tips & Tricks” Pam Krambeck, ESU#3

Objectives for the Session: Participants will: Understand the Excel 2010 workbook environment Customize the Ribbon to save frequently used commands Navigate more efficiently through the worksheet Select a range of cells Use the fill feature Show sums, counts, and other functions using AutoCalculate Demonstrate print area selection for printing Rename sheet tabs

The Workbook Environment Columns (A-Z) Rows #’s Sheets Ribbon Cell M4

Customize the Ribbon Items to add New Tab Rename New Group OR Rt. click on ribbon— Customize Ribbon Select File Options Customize Ribbon

Worksheet Navigation PressTo ARROW KEYS Move one cell up, down, left or right HOME Move to the beginning of the row CTRL + Home Move to the beginning of the worksheet

Worksheet Navigation PressTo CTRL + END Move to the last cell on the worksheet, which is the cell at the rightmost used column. PAGE DOWNMoves down one screen PAGE UPMoves up one screen ALT + PAGE DOWN Move one screen to the right

File/Window Options To switch between open Excel workbooks, click on the View tab and click on Switch Windows from the Window group.

Freeze Panes Freeze Panes allows you to scroll without losing column or row labels 1.Select the cell immediately below and/or to the right of the column/row you want to freeze. *Everything above and to the left the cell you choose will freeze. 2. Click on the View tab. 3.In the Window group, click on Freeze Panes and choose the appropriate option. 4. To remove, click Freeze Panes, Unfreeze Panes.

Selecting a Range of Cells Cell SelectionWhat To Do An entire row Click the row heading An entire column Click the column heading Adjacent rows or columns Drag across the row or column headings or select the first row or column, hold down SHIFT, select the last row or column Nonadjacent rows or columns Select the first row or column, then hold down CTRL and select the other row or column.

Selecting a Range of Cells Cell SelectionWhat To Do A Range of Cells Click the first cell of the range and then drag to the last cell All Cells on a worksheet Click the SELECT ALL button Non-Adjacent cells or cell Range Select the first cell or range of cells and then hold down CTRL and select the other cells or range A Large Range of Cells Click the first cell in the range, then hold down SHIFT and click the last cell in the range.

Selecting the Entire Worksheet Select All button

Fill Series Feature Excel recognizes several series A series may be filled by using the Fill Handle.

Using the Fill Series

AutoCalculate When a range is selected, AutoCalculate will perform an automatic function for viewing in the status bar.

Back Stage View File Tab “Backstage View” Similar to FILE menu in Excel 2003 Similar to Microsoft Button in Excel 2007 TO IN“What you do TO a file” rather than “what you do IN a file” Tab opens on top of the file

Using Print Preview Col 1: File-- Selection Col 2: Options for Selection Col 3: Option/Print Preview

Multiple-Sheet Workbook Multiple Worksheets/Tabs

Management Tools File  Help  Options Save Option Autorecover every “X” minutes. To open earlier Versions: File  Info  Versions

Reflect on Objectives Participants will: Understand the Excel 2010 workbook environment Customize the Ribbon to save frequently used commands Navigate more efficiently through the worksheet Select a range of cells Use the fill feature Show sums, counts, and other functions using AutoCalculate Demonstrate print area selection for printing Rename sheet tabs