Financial Rep Meeting May 12, 2015

PAYABLES AND DISBURSEMENT SERVICES 2

OMNI 9.2 Changes Paper Payment Request Form (for allowable unencumbered payments) will be replaced by electronic PRFs (ePRFs). Wires, Cash Advances, and Departmental Refund Forms (DR-01) will continue to be submitted on paper. Departments will be adding documents as attachments in OMNI when submitting ePRFs. Departments will have to request processor and approver roles via EORR in OMNI. OMNI ePRF Approval Authorization Form must be completed and signed by Dean / Director / Department Head. 3

Navigation to ePRFs in 9.2 4

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6 Invoice Number, Description, and Cost Sub-Total must be filled out. Click “Attachments” Link to upload backup documents. Attachments are required to move to the next step.

7 Click “Add Attachment” and select “Browse” to locate document. Then, click “Upload” and “OK” to return to Summary Information.

8 Enter Supplier (Vendor) ID number, click “Search.” Select the correct option from the Supplier List. Click “Next” to continue.

9 Select “Add Lines” to create distribution lines for ePRF.

10 Click + to add more distribution lines if needed. Click “OK” to continue.

11 Edit Delete

12 Click “Review” to see all information entered.

13 Click “Return” to go back to Review / Submit Screen

14 Click “Submit” to send to Approver. Click “Previous” to go to prior screens to edit information.

ePRF Approval Navigation 15

16 Click “Search” to pull up all ePRFs that are in your queue to be approved. If there are none to approve, search results will be blank.

17 The Approver will verify all information is correct. They can also add attachments or edit information if needed. Click “Approve” to send to next level approver. Click “Deny” to send back to department Processor- comments are required If Project budget is entered, and over $1000, SRAS will be added to Approval process automatically.

Adding hoc approvers 18 All approvers may add attachments or edit ePRF information. Approvers may be added to Approval flow at any level. Once ePRF is submitted- a processor will not be able to add an Approver All added Approvers must have the FSU_AP_PRF_Approver role

Project Approval Routing 19

20 Submitted ePRFs can be tracked via the Processer’s Payment Request Center screen. These can be filtered by date and “Status” in the Request Summary box.

ePRF Approver Authorization 21 Processors will request the “FSU_AP_PRF_Processor” role, via EORR in OMNI. Approvers will request “FSU_AP_PRF_Approver” role and fill out physical form to to Disbursement Services. Form ePRF-01 will be available on Controller’s website. [Need new Form]

Dates to Remember 05/12 : Last day to submit invoices and receipts, to ensure processing prior to system unavailability. 05/ /25 : OMNI unavailable. No payments will be issued. 22

Disbursement Services Contacts Carla Daniels ◦ ◦ Raynell King ◦ ◦ Laurel Carlson ◦ ◦