Learning With Computers II (Level Orange) ©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Database Project 18 Data file: U.S Inventors and Inventions none Unit 4 Project 18 Slide 1

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) OUR EXPLORATION ASSIGNMENT Creating a New Database Containing an Empty Table; Adding Table Fields and Setting Table Properties in Datasheet View; and Using the Access Wizards to Create a Form, Query, and Report OBJECTIVES: In this project, you will: ►add fields to an empty table in Datasheet view ►create a form using the Form Wizard ►create a query using the Simple Query Wizard ►create a report using the Report Wizard Unit 4 Project 18 Slide 2

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Starting Out! Start the Access application and then create, name, and save a new database containing an empty table. ►Start the Access application. ►Create a new blank database containing an empty table. Save the new database as inventors18 solution. Unit 4 Project 18 Slide 3

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 1 Adding Fields to an Empty Table in Datasheet View Add data to the first row and allow Access to set the Data Type property and assign temporary field names. ►Key Sarah (Madame C.J.) in the first field in record 1 and tap the TAB key. Key Walker and tap the TAB key. ►Key and tap the TAB key. Key African-American hair care and cosmetics and tap the TAB key. ►Key The Black Inventor Online Museum and tap the Down arrow to save the record. Unit 4 Project 18 Slide 4

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 1 Adding Fields to an Empty Table in Datasheet View Rename the table fields, then switch to Design view and add captions to two fields. ►Double-click the Field1 column header to select the field name; then key FirstName. ►Double-click the Field2 column header; then key LastName. ►Continue renaming fields. Unit 4 Project 18 Slide 5 (continued)

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 1 Adding Fields to an Empty Table in Datasheet View Rename the table fields, then switch to Design view and add captions to two fields. ►Tap the ENTER key after keying the Source field name; then save the table as 19th-century Inventors and switch to Design view. ►Add the First Name caption property to the FirstName field and the Last Name caption property to the LastName field. ►Save the table and switch back to Datasheet view. Unit 4 Project 18 Slide 6

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your modified table in Datasheet view should now look similar to this. Unit 4 Project 18 Slide 7 TRAIL MARKER 1 Adding Fields to an Empty Table in Datasheet View

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) KEYWORD ►Form Wizard Unit 4 Project 18 Slide 8 TRAIL MARKER 2 Creating a Form Using the Form Wizard

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 2 Creating a Form Using the Form Wizard Use the Form Wizard to create a data entry form. ►Click the Form Wizard button in the Forms group on the Create tab. ►Double-click the First Name, Last Name, Period, Invention, and Source field names in the Available Fields list to add them to the Selected Fields list. Unit 4 Project 18 Slide 9 (continued)

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 2 Creating a Form Using the Form Wizard Use the Form Wizard to create a data entry form. ►Click the Next button. Click the Columnar option button and click the Next button. ►Key Inventors Data Entry in the What title do you want for your form? text box. Click Finish. ►The new form opens in Form view. Unit 4 Project 18 Slide 10

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your new form should look like this. Unit 4 Project 18 Slide 11 TRAIL MARKER 2 Creating a Form Using the Form Wizard

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 2 Creating a Form Using the Form Wizard Use the Form Wizard to create a data entry form. ►Click the More Forms button in the Forms group on the Create tab. ►Click Form Wizard. ►Double-click the First Name, Last Name, Period, Invention, and Source field names in the Available Fields list. Unit 4 Project 18 Slide 12 (continued)

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 2 Creating a Form Using the Form Wizard Use the Form Wizard to create a data entry form. ►Click the Next button. Click the Columnar option button and click the Next button. ►Click the Access 2007 style. Click Next. ►Key Inventors Data Entry as the form name and click the Finish button. Unit 4 Project 18 Slide 13

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your new form should look like this. Unit 4 Project 18 Slide 14 TRAIL MARKER 2 Creating a Form Using the Form Wizard

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 2 Creating a Form Using the Form Wizard Use the Inventors Data Entry form to enter the remaining records. ►Using the data provided in your text, enter the remaining records. ►Close the form when finished and open the table in Datasheet view. ►Resize the columns as necessary and save the table’s layout changes. Unit 4 Project 18 Slide 15

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 3 Creating a Query Using the Simple Query Wizard Use the Simple Query Wizard to quickly create a query. ►Click the 19th-century Inventors table name in the Navigation Pane. ►Click the Query Wizard button in the Queries group on the Create tab. ►Click Simple Query Wizard in the list of wizards and click OK. Unit 4 Project 18 Slide 16 (continued)

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 3 Creating a Query Using the Simple Query Wizard Use the Simple Query Wizard to quickly create a query. ►Double-click the FirstName, LastName, and Invention field names. ►Click the Next button. ►Key Inventors and Their Inventions in the What title do you want for your query? text box. Click Finish. Now close the query datasheet. Unit 4 Project 18 Slide 17

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your query datasheet should look like this. Unit 4 Project 18 Slide 18 TRAIL MARKER 3 Creating a Query Using the Simple Query Wizard

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 3 Creating a Query Using the Simple Query Wizard Use the Simple Query Wizard to quickly create a query. ►Click the 19th-century Inventors table name in the Navigation Pane. ►Click the Query Wizard button in the Other group on the Create tab. ►Click Simple Query Wizard in the list of wizards and click OK. Unit 4 Project 18 Slide 19 (continued)

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 3 Creating a Query Using the Simple Query Wizard Use the Simple Query Wizard to quickly create a query. ►Double-click the FirstName, LastName, and Invention field names. ►Click the Next button. ►Key Inventors and Their Inventions as the query name. Click Finish. ►Close the query datasheet. Unit 4 Project 18 Slide 20

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your query datasheet should look like this. Unit 4 Project 18 Slide 21 TRAIL MARKER 3 Creating a Query Using the Simple Query Wizard

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) KEYWORD ►Report Wizard Unit 4 Project 18 Slide 22 TRAIL MARKER 4 Creating a Report Using the Report Wizard

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 4 Creating a Report Using the Report Wizard Create a report with the Report Wizard. ►Click the Inventors and Their Inventions query name in the Navigation Pane. ►Click the Report Wizard button in the Reports group on the Create tab. ►Click the double right arrows (>>) to add all three fields to the Selected Fields list. Unit 4 Project 18 Slide 23 (continued)

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) TRAIL MARKER 4 Creating a Report Using the Report Wizard Create a report with the Report Wizard. ►Click the Next button twice. Click the first arrow and click LastName. Click Next. ►Click the Tabular and Portrait option buttons; then click Next. ►( Select the Access 2007 style for your report.) ►Click Next. Key List of Inventors as the report name. ►Click Finish. Close Print Preview and close Access. Unit 4 Project 18 Slide 24

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) CHECKPOINT Your report in Print Preview should look like this. Unit 4 Project 18 Slide 25 TRAIL MARKER 4 Creating a Report Using the Report Wizard

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Project Skills Review Add fields to an empty table in Datasheet view Enter data in the field to allow Access to set the Data Type property and other default properties. Rename a field in Datasheet view Double-click the field name (column header) to select the field name and key another name. Create a form using the Form Wizard Click the Form Wizard button in the Forms group on the Create tab. Click the More Forms button in the Forms group on the Create tab and click Form Wizard. Unit 4 Project 18 Slide 26 (continued)

©2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Learning With Computers II (Level Orange) Project Skills Review Create a query using the Simple Query Wizard Click the Query Wizard button in the Queries group on the Create tab. Click the Query Wizard button in the Other group on the Create tab. Create a report using the Report Wizard Click the Report Wizard button in the Reports group on the Create tab. Unit 4 Project 18 Slide 27