COORDINATED EARLY INTERVENTION SERVICES CEIS 1

Required Coordinated Early Intervening Services (CEIS) As permitted by section § of the IDEA regulations, a school district may use 15 percent (or up to 15 percent) of their Part B award to provide certain services to students who ARE NOT identified under the IDEA as students with disabilities. A school district identified as having significant disproportionality is required to set aside 15 percent of its Part B award for CEIS. 2

REQUIRED CEIS Based on the provisions of individuals with Disabilities Education Act (IDEA) of 2004 a district that has been identified with significant disproportionality is: Required to budget and use 15% of the IDEA FY allocation for the provision of Coordinated Early intervening Services (CEIS) for at risk children in the district, particularly those in groups that were significantly over-represented in the special education population. Required to complete a review of policy, procedures, and practices. Prohibited from reducing its Maintenance of Effort (MOE) under 34 CFR

Voluntary Coordinated Early Intervening Services (CEIS) A school district may choose to voluntarily set aside up to 15 percent of their Part B award for Coordinated Early Intervening Services (CEIS). Districts that voluntarily set aside up to 15 percent of its Part B award will have to be aware of the implications with Section § and a possible adjustment to its MOE status. 4

Coordinated Early Intervening Services (CEIS) Each LEA that develops and maintains coordinated, early intervening services must annually report to the SEA on: The number of children served under this section who received early intervening services; and The number of children served under this section that received early intervening services and subsequently receive special education and related services under Part B of the Act during the preceding two year period. 5

CEIS Data in APSCN The CEIS data are a component of the special education module in the Arkansas Public School Computer Network (APSCN). This data dictionary at the link below explains the APSCN data fields and codes that are required for federal reporting. Not all situations are covered in the Guide. If after consulting this data dictionary you still have questions about data entry and coding, please contact the Arkansas IDEA Data & Research Office at

CEIS Data Dictionary 7

Caution: Possible CEIS Supplant Issues Cautions should be taken before coding a program as CEIS. Consider using the guiding questions below and involve district administration to avoid supplant issues. Is the CEIS program required by law ? If the CEIS program is not a new program, how was it funded in the past? Do all students participate in this program (or all 6 th graders, or all 2 nd graders…) ? If all students receive this service, how is this a CEIS program? 8

CEIS Application Form- A form for Required and Voluntary CEIS Program Application is posted on the web and should be submitted before the October 1 deadline. Finance/FinanceForms.html In the future, the CEIS Application will be submitted in June to allow districts to budget accordingly. 9

CEIS Program Description Research based What is the research base for the program? Program Description: Does the program description address at-risk students in the district, particularly those groups that were significantly over-represented in the special education population? How many students are being served? What amount of time do these students spend in the program daily/weekly? What materials are used? If funds are being used for purposes other than direct student services, please provide an explanation. Program Evaluation What tool is being used to measure progress? 10

Required CEIS—Districts found to have significant disproportionality based on race or ethnicity are required to use 15% of its IDEA funds (Total Title VI-B, § 611 School Age and Title VI-B, § 619 Preschool funds) for CEIS Activities. Required CEIS funds must be coded to program 269. Required CEIS funds that are not spent during the current year must be carried over to the next year. Required CEIS carryover funds must be coded to program 267. Voluntary CEIS—Title VI-B funds used for CEIS activities cannot exceed 15% of your Total Title VI-B, § 611 (School Age) and Title VI-B, § 619 (Preschool) funds for voluntary CEIS activities. Voluntary CEIS funds must be coded to program 265. Voluntary CEIS carryover funds must be coded to program 264. V oluntary CEIS funds must be coded to function 1297 (instruction,) or function 2213 (staff development). Coordinated Early Intervening Services Coding 11

Important Budget Codes for Required CEIS: Example: FUNCTION CODE 1297 used for Direct CEIS Instruction FUNCTION CODE 2213 used for all Professional Development FUNCTION CODE 1297 or Program codes 264, 265, 267, or 269 should not be budgeted or expended from State/Local, Medicaid, or ARMAC funds. Coordinated Early Intervening Services (CEIS) FundFunctionSubjectProgram Code LocationObject Code XXX-269 (REQUIRED) -XX-6XXXX XXX-267 (CARRYOVER) -XX-6XXXX 12

VOLUNTARY CEIS: An LEA may voluntarily use up to the maximum amount (15% of 611 and 619 funds) The LEA may reallocate any unspent voluntary CEIS funds during the time that the funds are available for obligation. Fund/Source 6702 and Program code 265 must be used for current year voluntary CEIS funds while program code 264 must be used for carryover funds for voluntary CEIS. FUNCTION CODE 1297 used for Direct CEIS Instruction FUNCTION CODE 2213 used for all Professional Development, including CEIS FUNCTION CODE 1297 or Program codes 264, 265, 267, or 269 should not be budgeted or expended from State/Local, Medicaid, or ARMAC funds. Coordinated Early Intervening Services (CEIS) FundFunctionSubjectProgram Code LocationObject Code XXX-265 (CURRENT YR) -XX-6XXXX XXX-264 (VOLUNTARY CARRYOVER) -XX-6XXXX 13