Microsoft Access 2003 Illustrated Introductory Using Forms.

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Presentation transcript:

Microsoft Access 2003 Illustrated Introductory Using Forms

2  Plan a form  Create a form  Move and resize controls  Modify labels Objectives

3Using Forms Objectives  Use text boxes for calculations  Modify tab order  Enter, edit, and print records  Insert an image

4Using Forms Planning a Form  Gather the source documents used to design your form  Determine the best type of control to use for each item on the form  Determine the underlying record source  Name the form

5Using Forms Types of Controls  Bound: display data from underlying record source and used to edit and enter data  Unbound: do not change from record to record and exist only to clarify and enhance the form

6Using Forms Types of Controls

7Using Forms Types of Controls Tab control Text box Combo box Label Option group Toggle button Option button Bound object frame

8Using Forms Types of Controls Unbound object frame List box Command button Rectangle Check box

9Using Forms Creating a Form Methods:  Form Design View  Form Wizard  AutoForm  Chart Wizard  PivotTable Wizard

10Using Forms Creating a Form Label Check box Text box

11Using Forms Moving and Resizing Controls

12Using Forms Form Design View Elements Label Field list Vertical ruler Toolbox toolbar Field List button Toolbox button Object list box

13Using Forms Modifying Labels Caption property Selected label

14Using Forms Selecting more than one control  Click, [Shift]+click  Drag a selection box  Click in the ruler  Drag in the ruler

15Using Forms Using Text Boxes for Calculations Text Box  Calculations start with an equal sign  Field names are surrounded by [square brackets]  Example: =[Retail]-[Wholesale]

16Using Forms Modifying Tab Order  Use the View, Tab Order menu option

17Using Forms Form Sections

18Using Forms Entering, Editing, and Printing Records Form View Toolbar New Record Delete Record Find Record UndoPrint all records

19Using Forms Entering, Editing, and Printing Records Navigation Toolbar First record Previous record Current record number Next record Last record New record

20Using Forms Editing a Record Edit record symbol

21Using Forms Inserting an Image Image Bound object frame Unbound object frame  Graphic image –Logo –Picture –Clip Art

22Using Forms Summary  Build forms to enter and edit data  Use Form Design View to build and modify forms  Every item on a form is called a “control”  Bound controls display data  Unbound controls clarify information