Microsoft Office 2013 The Basics Class 1

Objectives (Class 1) Identify and define Microsoft Office programs Identify which Microsoft Office programs to use to meet specific needs Start an Office program window using multiple methods

Microsoft Office 2013 The Basics

What is Microsoft Office? Collection of software programs Word Excel Access PowerPoint Publisher Integrated programs—programs can work together Ensures consistency & accuracy Saves time

Hardware vs. Software Hardware Device physically connected to a computer Physically-touched Examples: Mouse, monitor, printer, etc. Software Computer programs, procedures, and documentation that perform tasks on a computer Anything that can be uploaded or downloaded onto a computer Examples: Microsoft Office, Skype, iTunes, etc.

Microsoft Office 2013 Programs Word Word Processing program Creates documents Ex: letters & reports Excel Spreadsheet program Best for work with numbers Ex: Budgets, Graphs

Microsoft Office 2013 Programs Publisher Desktop Publishing program Helps design professional- looking documents Newsletters & brochures Access Database program Organizes information Ex: Doctor office patient’s information PowerPoint Presentation program Creates electronic slides Ex: Verbal presentations and projects

Starting the Program Use Taskbar buttons Commonly pinned programs to Taskbar Go to Start Menu Click All Programs—Microsoft Office Folder—Select program…. OR Type program in Search box OPEN the MICROSOFT WORD program

Program Window Rectangle that contains: Open program Tools for working with the program Work area

Microsoft Office 2013 The Basics Class 2

Objectives (Class 2) Identify and define parts of an Office screen Customize Quick Access Toolbar to meet your document needs

Review Microsoft Office Collection of software programs Word Excel Access PowerPoint Publisher Integrated programs—programs can work together Ensures consistency & accuracy Saves time

Title Bar File Tab Quick Access Toolbar Ribbon Sizing Buttons Insertion Point I-Beam Pointer I Work Area Status Bar View Buttons Scroll Bars Zoom

Title Bar Contains the name of the program & file

File Tab Opens Backstage ViewBackstage View Commands include: New Open Save Print

Quick Access Toolbar Provides access to commonly used commandsaccess Save Undo Redo Customize

Ribbon “Command Center” for ALL Office programs Contains tabs from which you can choose a variety of commands

Microsoft Office 2013 The Basics Class 3

Objectives (Class 3) Identify & define Microsoft Office programs Identify which Microsoft Office program to use to meet specific needs Start & open an Office program window using multiple methods Identify and define parts of an Office screen Practice minimizing ribbon to work in full screen view and reduce distractions while working

Sizing Buttons Changes the size of program window and exits program Minimize Restore Down OR Maximize Exit Ribbon Options Help

Scroll Bars Shifts to other areas of the file in the work area Vertical & Horizontal Scroll Bars Vertical—Up & Down Horizontal—Side-to-Side

Scrolling The ability to move through the document without repositioning the insertion point Mouse Horizontal & Vertical Scroll Bars Mouse Wheel Keyboard

Using the Keyboard Arrow keys Keyboard shortcuts (page 27) END—Move to the END of line HOME—Move to the BEGINNING of line PAGE UP—Move to Next Screen PAGE DOWN—Move to Previous Screen CTRL + END—Move to the End of the document CTRL + HOME—Move to the Beginning of the document

Status Bar Provides information about the current file Number of pages Word Count

Insertion Point Indicates the typing position in a document Shows where text will appear when you begin to type

I-Beam Pointer Used to reposition the insertion point “Floats” through work area Looks like an “I”

Work Area Word—Blank document Blank Piece of Paper Excel—Spreadsheet Grid of Rows & Columns PowerPoint Electronic Slide Canvas Publisher Project Template Work space in an Office Program

View Buttons Used to change how a file is displayed (viewed) in a work area Changes with program windows

Document Views Print Layout View (Default) Shows how a document will look when it is printed Read Mode Shows text on a screen in a format that is easy to read (Hides ribbon) Web Layout View Simulates how a document will look as a Webpage 5SIA8TCN

Microsoft Office 2013 The Basics Class 4

Objectives (Day 4) Identify and define parts of an Office screen Identify and define the parts of an Office ribbon Classify button functions and features Toggle buttons within a file to turn commands on and off Practice using button menus and galleries Use the dialog box launcher and task panes to add additional setting to a file Customize and create ribbons to accommodate specific Office needs

Ribbons “Command Center”Command Center Contains tabs from which you can choose a variety of commands Logically organizes tabs Ribbon

Ribbon Tabs Organize commands into related tasks Ribbon Tabs

Tab Groups Each command is organized into specific groups Each group contains buttons to click and use Ribbon Tabs Buttons Tab Groups

Dialog Box Launcher Opens dialog box or task pane to choose additional settings Window opens on top of the program window Ribbon Tabs Tab Groups Buttons Dialog Box Launcher

Buttons Functions & Features Toggle Buttons Process of turning a button on/off Examples: Show/Hide, Bold, Italic, Underline, etc. Button Menus (buttons w/ arrows) A list of other commands related to the button (textual) Examples: Paste, Font Size, Line Spacing Button Gallery (more buttons on commands) Visually shows options available for a command directly on ribbon Examples: Shapes, WordArt, Font Color, Styles

Customizing the Ribbon Customize Ribbons (10 pts.) Right-Click on Ribbon OR File Tab—Options—Customize Ribbon Customize Home Tab Create New Tab

Microsoft Office 2013 The Basics Class 5

Objectives (Day 5) Identify and define parts of an Office screen Display, identify, and define live previews Display, identify, and define contextual tabs Display, identify, and define the mini toolbar Practice using the mini toolbar within a file Display the short-cut menu to make changes and work quickly within a file

Live Previews Allows you to see how a gallery option affects your file without making the change Point to option on gallery **Practice within a Word document Type name Point/hover over Styles selections

Contextual Tabs Tabs that appear on the ribbon only when certain items are selected Commands relate to item Disappears when not in use Contextual Tab

Mini Toolbar Toolbar that appears in work area after text is selected Transparent until pointer moves over top of toolbar Right-click to make it reappear Mini Toolbar

Short-cut Menus List of commands that appear when you right-click within a program window Faster option compared to using ribbons Short-cut Menu

Customize & Minimize Ribbon Customize Ribbons (5 pts.) Right-Click on Ribbon OR File Tab—Options—Customize Ribbon Customize Home Tab Create New Tab