1 Terminology

2 Requirements for Network Printing Print server Sufficient RAM to process documents Sufficient disk space on the print server

3 Guidelines for a Network Printing Environment Determine users’ printing requirements. Determine company’s printing requirements. Determine the number of print servers required. Determine where to locate print devices.

4 Adding and Sharing a Printer for a Local Print Device Starting the Add Printer wizard Log on to the print server as Administrator. Click Start, point to Settings, and then click Printers. Double-click Add Printer. Click Next to display the Local Or Network Printer page.

5 Local or Network Printer Page

6 Add Printer Wizard Options for a Local Printer Local Printer Use The Following Port Manufacturers Printers Printer Name

7 Add Printer Wizard Options for a Local Printer (continued) Default Printer Share As Location Comment Do You Want To Print A Test Page?

Adding and Sharing a Printer for a Network- Interface Print Device In large companies most print devices are network- interface print devices. Advantage of network-interface print devices No need to locate print devices with the print server. Network connections transfer data more quickly than printer cable connections. 8

9 Use Add Printer Wizard to Add Network-Interface Printers When adding network-interface printers you must specify additional port and network protocol information. The default network protocol for Microsoft Windows 2000 is TCP/IP.

10 The Select The Printer Port Page

11 The Add Standard TCP/IP Printer Port Wizard

12 Setting Up Client Computers After you add and share a printer, you need to set up client computers so that users can print. All client computers require that a printer driver be installed. The tasks to set up a client computer vary depending on the installed operating system.

Microsoft Windows 2000, Windows NT, Windows 98, or Windows 95 Make a connection to the shared printer. Client automatically downloads the appropriate printer driver. 13

14 The Locate Your Printer Page

15 The Browse For Printer Page

Clients Running Other Microsoft Operating Systems You must manually install a printer driver on the client computer. You get the printer driver From the installation disks for the client computer. From the printer manufacturer. 16

Clients Running Non-Microsoft Operating Systems Require additional services installed on the print server. Macintosh clients require Services for Macintosh, which are included with Windows 2000 Server, but not Windows 2000 Professional. UNIX clients require TCP/IP Printing (Line Printer Daemon (LPD) Service) included with Windows 2000 Server. NetWare clients require File and Print Services for NetWare (FPNW), an optional add-on service for Windows 2000 Server. 17

18 Client Computers Running Windows 2000

19 Search Active Directory Directory Services

Client Computers Running Windows NT 4, Windows 98, or Windows 95 The Add Printer wizard allows you to Enter a UNC name for a printer. Browse Network Neighborhood to locate the printer. Use the Run command on the Start menu and type in the UNC name of the printer. 20

Client Computers Running Other Microsoft Operating Systems Windows 3.x and Windows for Workgroups use Print Manager to connect to a printer Use the following command: net use lptx: \\server_name\share_name 21

22 Using a Web Browser

23 Downloading Printer Drivers Clients running Windows 2000 or Windows NT Automatically download the printer driver. Verify current driver each time they print. If necessary download the current driver. You update drivers only on the print server.

24 Downloading Printer Drivers (continued) Clients running Windows 98 or Windows 95 Automatically download the printer driver. Do not check for new printer drivers. You must manually install updated drivers on clients. You must manually install updated drivers on print servers.

25 Sharing an Existing Printer Assign the printer a name. Appears in Network Neighborhood. Use an intuitive name for easy browsing. Add any needed printer drivers.

26 Using the Sharing Tab

27 Setting Up a Printer Pool

28 Advantages of a Printer Pool Can decrease the time that documents wait on the print server Lets you administer multiple print devices from a single printer

29 Creating a Printer Pool In the Properties dialog box for the printer, click the Ports tab. Select the Enable Printer Pooling check box. Select the check box for each port to which a print device that you want to add to the pool is connected. Click OK.

30 Setting Priorities Between Printers Can set priorities between groups of documents. Multiple Printers point to the same print device. Send critical documents to a high-priority printer. Send noncritical documents to a lower-priority printer. Set a different priority for each printer connected to the print device.

31 Common Troubleshooting Scenarios Test page doesn’t print. Test page or documents print incorrectly. Error message asks user to install a printer driver. Documents from one client computer don’t print. Documents print correctly on only some print devices in a printer pool. Documents don’t print in the right priority.