CALIFORNIA STATE UNIVERSITY, LONG BEACH THE LONG BEACH APPROACH TO E-ADVISING Putting the Pieces Together

Josh Scepanski - Associate Director, University Center for Undergraduate Advising, California State University, Long Beach Daniel Gleason - E-Advising Coordinator, University Center for Undergraduate Advising, California State University, Long Beach

Goal: Positively impact student success through technology Start Date: June 2013 E-Advising Initiative

Four Student Success Challenges Four Unique Tools procured Empower Students and Advisors E-Advising Initiative

Decentralized Advising Structure College of Engineering Student Success Center College of Health and Human Services Advising Center College of Science and Mathematics Academic Advising Center College of Business Center for Student Success College of Education Teacher Preparation Advising Center College of Liberal Arts Advising Center School of Art, Design, Dance & Music, Film University Center for Undergraduate Advising Special Program Advising: University Honors, EOP, SSSP, etc.

E-Advising Coordinator Implement E-Advising Tools Gather Feedback From Advisors Provide Analysis to Enrollment Services TrainSupport

E-Advising Coordinator CSULB Advising Centers Enrollment Services

Advisor Connect (Insight/Symplicity ) EAB Student Success Collaborative (Predictive Analytics) Degree Planner (Smart Planner ) Class Schedule Planner (College Scheduler)

Allows Students To: -Schedule appointments -Register for workshops -Receive critical announcements

Allows Advisors To: -View detailed student information -Access appointment history -Send informative announcements

Provides quick access to student information

Increases communication between advisors

Provides quick access to student information Increases communication between advisors Highlights critical progress points

Allows students to plan out entire academic career Tracks progress as degree requirements are fulfilled Additional major or minor can be added

Student sets ideal number of units per semester Plan includes all outstanding GE, major, and minor requirements Plan can be adjusted Number of reports are accessible Students are empowered to take ownership of the educational plan

Class Schedule Planner Student inputs desired courses and life obligations Planner uses information from class schedule and blocks out inputted breaks Schedules are generated for student to review Schedule can be easily uploaded to enrollment shopping cart

E-Advising Tools Are Changing the Advising Experience Providing easier access to existing data Improving efficiency Creating new ways of examining student challenges Improving ability to identify and focus on key student populations Proactive advising through targeted campaigns

E-Advising Tools Are Changing the Advising Experience Increased communication Strengthening of connections between advisors Collaborative efforts across colleges and University divisions Evolving process

Putting the Pieces Together PeopleSoft Common Management System Training Academic Advisor Policy Training E-Advising Tool Training

Academic Advisor Policy Training o Discussion o Web Resources o Grades o Learning Management System o Interactive Presentations o Lecture materials o Quizzes

Advising Technology Policy Challenge: Create comprehensive program to fully coordinate E-Advising, PeopleSoft, and policy training Next step: Utilize flipped model that incorporates web-based preparation with hands-on training and shadowing The Path Moving Forward

What types of electronic tools are you using to advise students? How has technology changed the way you advise? How are new tools implemented? What parties should be involved? How is the effectiveness of tools assessed? Discussion

Search “CSULB E-Advising” Advisor Connect EAB Student Success Collaborative Degree Planner and Schedule Planner - Using MyCSULB More Information