SUI Process Overview

Timeline  60 Days before SUI Due Date  30 Days before SUI Due Date  10 Days before SUI Scheduled Date  5 Days before SUI Scheduled Date  SUI On-Site Date  5 Days after On Site Visit  6 Months after On Site Visit

SUI Process Overview 60 Days before SUI Due Date  Download SUI Information zip file from capmembers IG website into a folder specifically for the unit to be inspected (it is critical that you don’t mix and match files from other SUIs)  all the SUI Worksheets to the unit CC and ask to set an inspection (on site) date

SUI Process Overview 30 Days before SUI Due Date  Firm up the scheduled SUI Date  Verify progress is being made in completing the worksheets (emphasize that must all be completed 10 days prior to the on site date.  Offer support for uploading Worksheets into the IG Documentation area.

SUI Process Overview 10 Days before SUI Due Date  Verify that all Worksheets are uploaded (you may need to cancel and reschedule if they are not)  Select you inspection team, assign who inspects what  Reminder: Some areas can be inspected remotely and the Worksheets can be made “Report Ready” prior to the on site visit

SUI Process Overview 10 Days before SUI Due Date (Cont)  Prepare the SUI Report with correct cover page, the unit’s Key Personnel, Inspection Team members, page heading information, etc.  If remote inspections were done, update those sections

SUI Process Overview 10 Days before SUI Due Date (Cont)  Tell the Inspection Team the Uniform of the Day.

SUI Process Overview SUI On-Site Date  Show up on time as a team  Give a quick In-Brief thanking them for their time and hospitality. Let them know how the interviews will proceed and what will happen afterward  In your interviews, only hit the items that need to be clarified

SUI Process Overview SUI On-Site Date (Cont)  Press the interviewee for Commendable candidates – get impact & metrics  If you know they will get a Discrepancy, tell them while you are there.

SUI Process Overview SUI On-Site Date (Cont)  Out-Brief the Commander with your overall impression and let him know when he can expect the SUI Report  Gather completed Worksheets from Inspection Team members  Discuss how the inspection went with the Inspection Team members

SUI Process Overview 5 Days after the On Site Visit  Finish the SUI Report with information gathered from on site visit  Use Grade Res Calculator to determine grades  Perform all items in the Quality Assurance Checklist

SUI Process Overview 5 Days after the On Site Visit (Cont)  Have Inspection Team members proof-read the report before publishing  Send SUI Report to Wing IG/IGA to complete the remaining items on the Quality Assurance Checklist

SUI Process Overview 5 Days after the On Site Visit (Cont)  Wing IG/IGA will publish the SU Report, load the report into eServices and load the Discrepancies into the DTS system

SUI Process Overview 5 Days after the On Site Visit (Cont)  Wing IG/IGA will determine when Discrepancies have been adequately cleared, then close them

SUI Process Overview 5 Days after the On Site Visit (Cont)  Provide unit CC with information about the DTS system, including the 6 month Shutdown if any Discrepancies remain open

SUI Process Overview 6 Months after the On Site Visit  Evaluate Discrepancy responses and close when appropriate  When all Discrepancies are closed for the unit, the Wing IG/IGA will close the IG Open items to remove it from the Open IG list.

Questions? Feedback? Ask now or

Civil Air Patrol …Citizens Serving Communities!