Friday, November 20 th 2015 Transitional Vocabulary Task Force Christopher Chute, Co-Chair Floyd Eisenberg, Co-Chair.

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Presentation transcript:

Friday, November 20 th 2015 Transitional Vocabulary Task Force Christopher Chute, Co-Chair Floyd Eisenberg, Co-Chair

Transitional Vocabulary Task Force Membership MemberOrganization Co-Chairs Christopher ChuteChief Health Information Research Officer, Johns Hopkins Medicine Floyd EisenbergiParsimony, LLC Members Marjorie RallinsAmerican Medical Association Gay DolinIMO – Intelligent Medical Objects Rob McClureMD Partners, Inc. Joseph JentzschKaiser Permanente Federal Ex Officio Nancy J. OrvisDepartment of Defense Debbie KrauseCenters for Medicare & Medicaid ONC Staff Julia SkapikONC Staff Lead

Task Force Charge Charge: Should transitional vocabularies be eliminated as alternatives in reporting to federal quality measure programs using EHR-captured clinical data elements? If so, which ones and by when? Secondary Questions: What is the impact of retaining the transitional vocabularies on the reliability and validity of measure results? What are the potential costs and implementation impacts on vendors and providers? How does that compare to the current situation with vocabulary alternatives? Assumptions: EHR vendors and providers have a pressing need to know what approach will be taken in regards to transitional vocabularies as soon as possible to plan and program accordingly. Measure developers have an even more pressing need for this decision, as changes to the current approach could change measure workflows and will change large volumes of value sets, although removal could result in simplified measure development costs and testing efforts. vocabulary experts agree that there are benefits to using a single code system but that there are costs to this approach including at least initially increased effort of mapping.

Task Force Discussion Questions 1.Do we want to move towards point-of-care clinical coding (i.e. SNOMED) that should be subsequently mapped, as opposed to permitting use-case specific coding such as reimbursement? 2.Should these two use cases be separated, as they are currently combined? 3.What about encounters? Currently, SNOMED CT and CPT are both allowed– are there any systems using SNOMED? 4.What part of HCPCS covers diagnostic study test names? Marjorie Rallins to update task force. 5.Are there use cases that have been unrecognized? 6.If we envision changes to current guidance, what timeline is realistic?

Transitional Vocabularies ConceptPreferred terminologyTransitional Vocabulary Condition/Diagnosis/Problem SNOMED CT (Primary code of clinical data) ICD-9-CM (Legacy Code/Historical data), ICD-10-CM (Use case-specific) Encounter (any patient-provider interaction, e.g., telephone call, e- mail regardless of reimbursement status, status— includes traditional face-to-face encounters) SNOMED CT (Primary code of clinical data) CPT, HCPCS, ICD-9-CM Procedures, ICD-10-PCS Diagnostic study test namesLOINCHCPCS (Alternate Vocabulary?) Intervention (Merged with Procedures)SNOMED CT (Primary code of clinical data) CPT, HCPCS, ICD-9-CM Procedures, ICD-10-PCS ProcedureSNOMED CT (Primary code of clinical data) CPT, HCPCS, ICD-9-CM Procedures, ICD-10-PCS Communication (If I wanted to send a referral to another physician how would I define the type of communication that occurred) SNOMED CT (Primary code of clinical data) CPT, HCPCS

MeetingsTask Wednesday, October 14 th 10:30-12:00pm EST - Kick Off Meeting Membership introductions Review charge and work plan Identify action steps Wednesday, November 4 th 11:00-12:30pm EST Task Force Discussion  Friday, November 20 th 9:30-11:00am EST Task Force Discussion Wednesday, December 2 nd 11:00-12:30pm EST Task Force Discussion Develop Preliminary Task Force Recommendations Thursday, December 10 HITSC Meeting Present Draft Recommendations to HITSC Wednesday, December 16 th 11:00-12:30pm EST Refine Recommendations, if needed Wednesday, January 20 – HITSC Meeting Present Final Recommendations to HITSC, if needed Transitional Vocabulary Task Force Meeting Dates/Workplan