FIRST COURSE Integration Tutorial 2 Integrating Word, Excel, and Access

XP New Perspectives on Microsoft Office 2007: Windows XP Edition2 Objectives Collect text and objects from Office documents and place them on the Office Clipboard Paste selections from the Office Clipboard into Word Learn about importing and exporting data Import an Excel list into an Access database Query an Access database Export an Access query to a Word document

XP New Perspectives on Microsoft Office 2007: Windows XP Edition3 Planning the Brochure When you import data from one Office program to another, you actually convert the data from its original source program format to a format supported by the destination program When you export data, it is converted from one program’s format to another, as in importing

XP New Perspectives on Microsoft Office 2007: Windows XP Edition4 Using the Office Clipboard The Office Clipboard is used to collect text and other items from Office documents, and then paste those items into any Office document The system Clipboard is part of Windows, and it contains only the last item cut or copied Items that you cut or copy are put onto the system Clipboard, and each subsequent cut or copied item replaces the current item that was on the system Clipboard

XP New Perspectives on Microsoft Office 2007: Windows XP Edition5 Using the Office Clipboard

XP New Perspectives on Microsoft Office 2007: Windows XP Edition6 Using Excel Data in Access Open the Access database into which you want to import the Excel list Click the External Data tab on the Ribbon In the Import group, click the Excel button In the Select the source and destination of the data screen of the Get External Data – Excel Spreadsheet dialog box, click the Browse button In the File Open dialog box, click the Look in list arrow to locate the Excel workbook you want to use, if necessary, click the file, and then click the Open button

XP New Perspectives on Microsoft Office 2007: Windows XP Edition7 Using Excel Data in Access In the Get External Data – Excel Spreadsheet dialog box, click the option corresponding to the way you want to import the data (into a new table, appended to an existing table, or into a new linked table) Follow the directions in the Access Import Spreadsheet Wizard After clicking the Finish button in the Import Spreadsheet Wizard, click the Save import steps check box in the Save Import Steps screen of the Get External Data – Excel Spreadsheet dialog box if you want to save the import steps, and then click the Save Import button, or click the Close button in the dialog box

XP New Perspectives on Microsoft Office 2007: Windows XP Edition8 Using Excel Data in Access

XP New Perspectives on Microsoft Office 2007: Windows XP Edition9 Using Excel Data in Access

XP New Perspectives on Microsoft Office 2007: Windows XP Edition10 Exporting an Access Query to Word Open the Access database from which you want to import the query Click the External Data tab on the Ribbon In the Export group, click the Word button In the Export – RTF File dialog box, click the Browse button In the File Name text box, replace the default filename with a new filename, if you want

XP New Perspectives on Microsoft Office 2007: Windows XP Edition11 Exporting an Access Query to Word Click the Open the destination file after the export operation is complete check box to select it if you want the file to open automatically after it is exported Click the OK button In the Save Export Steps screen in the Export – RTF File dialog box, click the Save export steps check box if you want to save the export steps, and then click the Save Export button, or click the Close button in the dialog box

XP New Perspectives on Microsoft Office 2007: Windows XP Edition12 Exporting an Access Query to Word

XP New Perspectives on Microsoft Office 2007: Windows XP Edition13 Exporting an Access Query to Word