11 Ana Lupe Cristán Policy and Standards Division Library of Congress June 2012 Name Authorities - What’s New?

22 March 31, 2013 Day 1 of LC and PCC RDA implementation

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5 Authorities – What’s New 12 PCC/LC task groups working in still looking at authorities issues –Decisions that affect name authorities: For ongoing conferences there may now be 2 NARs –One with the addition of number, year and place –One without the addition if cataloging the conference as a serial

6 Authorities – What’s New –Leading and trailing hyphens in dates instead of born and died –New/Changes in MARC fields 368 (Other corporate body attributes) 378 (Fuller form of personal name) Additional subfields and new indicators in field 382 (Medium of performance) NOT YET ACTIVE MARBI considering three proposals to add new fields or subfields to further enhance NARs with more machine actionable information.

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8 Acceptable Headings Implementation TG Re-Coding the LC/NAF

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12 Acceptable Headings Implementation TG: Final Recommendation The present task group recommends a scheme that consists of two phases: –Phase 1) Records whose 1XX is not suitable for use under RDA without review (pre-AACR2, AACR2- compatible and certain AACR2 records) and which do not contain any field susceptible to an RDA- related mechanical change are reissued with an identifying 667 field. 046, 378, 382, 383 and 384 fields are added to these records as appropriate.

13 Acceptable Headings Implementation TG: Final Recommendation – Phase 2) Records containing a field susceptible to an RDA-related mechanical change are reissued as close to Day 1 as possible. Records in this group whose 1XX is not suitable for use under RDA without review (pre-AACR2, AACR2-compatible and certain AACR2 records) are labeled with an identifying 667 field. 378, 382, 383 and 384 fields are added to these records as appropriate.

14 1 st phase – When? Testing is going on at LC now and results are being reviewed PCC will be asked to help review results and comment Mid-July 2012 (?) – early August –LC will send out notice ahead of time with a definite date Current plan is to change 30,000 records a day –3 weeks to get it done – –this phase will inform on procedures for Phase two

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17 2 nd phase – Changes made to NARs - highlights For name authority 100, 400, 500 fields: –Convert date abbreviations For "cent." use "century" For "Jan." use "January“, etc, For "ca." use "approximately“ For "fl." use "active" For "b." at the beginning of subfield $d, use leading hyphen For "d." at the beginning of subfield $d, use trailing hyphen

18 Count and the amount About 420,000 to be re-issued in phase 1 About 348,000 records will be re-issued in phase 2 Plan calls for 2 nd Phase changes to begin in early March 2013 with 30,000 records changed each day so that changes will be finished by March 31, 2013 –Possibility of starting earlier with small amounts of changed records distributed over a longer period of time -

19 Undifferentiated Personal Names PCC Participants Meeting, Sunday, June 24, 2012, 4:00-5:30 p.m. (Anaheim Convention Center 213AB) –Open Forum on Undifferentiated Personal Name Records –Part One of Undifferentiated Names paper: The desirability of splitting up the records –Part Two: Implementation Challenges and Implications of the New Policy –Part Three: Paradigm Shift in the Nature of Authority Work

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21 Authorities – What’s New Change in PCC Policy for RDA trained catalogers regarding AACR2/RDA headings –The PCC has changed its policy on converting existing AACR2 authority records to RDA for those situations where the AACR2 1XX and the RDA 1XX would be the same. –AACR2 1XX fields that are suitable for use under RDA may be used as the base element in an extended RDA authorized access point (such as a name-title or subordinate body record).

22 Authorities – What’s New Change in PCC Policy for RDA trained catalogers regarding AACR2/RDA headings –When using an AACR2 1XX heading as the base element in an extended RDA authorized access point, the AACR2 authority record should be re-coded to RDA. –Optionally, any other existing dependent records may also be re-coded to RDA. One thing that has not changed we are still asking catalogers to consider the impact of making unnecessary changes to the 1XX in a shared environment.

23 Authorities – What’s New Descriptive Cataloging Manual Z1 (NACO guidelines) & the LC Supplement to the MARC Authority Data –Updated (last week) to include all the new MARC 21 fields with some guidance – Will be updated again to reflect the PCC TG decisions –LCPS now to be called LC-PCC PS (Library of Congress-Program for Cooperative Cataloging Policy Statements) Under RDA the agreement with LAC to align names will be null and void Depend on VIAF for clustering matching identities Creating AACR2 NAR continue to follow DCM and check with LAC for corporate names Creating RDA NAR – no need to consult LAC

24 Questions, comments, etc.