Ensuring Long-term Access to Electronic Theses and Dissertations: Local vs. Global Lifecycle Management Daniel Gelaw Alemneh, University of North Texas TLA-2014 Conference Convention Center, San Antonio, Texas

 Background ◦ Physical vs. Digital (ETD) ◦ Metadata and Cataloguing  Access and Preservation ◦ Format and Integration ◦ Local workflows  Lifecycle Management ◦ IMLS funded National Project ◦ Summary

 Increasingly, higher education institutions worldwide are accepting only electronic versions of their students’ theses and dissertations. ◦ Libraries have traditionally been responsible for collecting and curating  The University of North Texas (UNT) began accepting theses and dissertations in electronic format in ◦ UNT is one of the early adopters of what was to become the ETD movement in higher education ◦ One of the first three American universities to require ETDs for graduation.

Symphony: no. 40, G minor, K.V. 550, by Wolfgang Amadeus Mozart, The characteristic symphony in the age of Haydn and Beethoven, by Richard James Will  Music has Isness in the Subjects  Sonatas  Symphonies  Concertos  Trios  Books about Music and other topics denote aboutness  Sonata (as a form)  Symphony (as a form)  Opera (as a genre)

Currently in MaRCSimilar to Dublin core  RDA / FRBR  Work  Expression  Manifestation  Item  Bibliographic Framework (BibFrames)  Creative Work  Instance  Authority  Annotation

 Cataloging  Description for international audience  Unification of all metadata, PDF files, recordings  Linkage between various files, audio or text  Digital Projects  Metadata for each item,  Access to the PDF files  Access to Recordings  Local usage of audio files

◦ Lifecycle Management of ETDs  IMLS National Leadership Grant  Duration ◦ Project Objective  To promote best Curatorial practice  To increase the capacity of academic libraries to reliably preserve ETDs. ◦ Project Partners  8 institutions

◦ Nine guidance documents 1.Guidance Documents for the Lifecycle Management of ETDs 2.Guidelines for Implementing ETD Programs – Roles & Responsibilities 3.Guide to Access Levels & Embargoes of ETDs 4.Briefing on Copyright & Fair Use Issues in ETDs 5.Guidelines for Collecting Usage Metrics & Demonstrations of Value for ETD Programs 6.Managing the Lifecycle of ETDs: Curatorial Decisions & Practices 7.Metadata for ETD Lifecycle Management 8.Guide to ETD Program Planning & Cost Estimation 9.Guide to Options for ETD Program

 Virus Checking  Format Identification  ETD Dropbox to handle ETD Submission

◦ Training and Workshop Materials  Workshops at:  ETD  USETDA  TxETDA Conferences