a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft® Excel 2013

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A macro is a sequence of commands and keystrokes that automate a routine task.  Excel macros are recorded in Visual Basic for Applications programming language (VBA).

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Macros are stored in macro-enabled workbooks.  The file name extension for a macro-enabled workbook is xlsm.  You can set how macro-enabled workbooks are opened in the Trust Center.  Macros must be enabled to be used.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Viruses and other malware can easily be hidden in macros. You can set your computer to notify you when a workbook has a macro.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. A security warning alerts you when you open a workbook that has macros.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The Macros button is on the View and the Developer tabs. The Macro dialog box lists existing macro names.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Macros can be edited in the Visual Basic Editor. Code window Project Explorer Properties window

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The first lines in a macro include the macro name and comment lines. A subroutine macro is run from within the workbook. Comment lines are preceded by an apostrophe and shown in green. A keyboard shortcut may also be indicated.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Spaces and punctuation are part of the macro code and should not be changed.  Simple format and text changes are relatively easy to determine.  You must resave the workbook to save edits made in the Visual Basic Editor.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can change the font size by keying a new size. Add text by clicking to place an insertion point and keying the new data.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can insert your own comment lines in a macro. Key an apostrophe to precede the line.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Choose File and Print from the Visual Basic Editor menu to print macro code.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Macros are recorded and saved in a macro-enabled workbook.  You first name a macro and then perform the actual steps for the task.  A macro is usable whenever the workbook is open.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The Macros button is on the View command tab. The Code group is on the Developer command tab. There is a Record Macro button in the status bar.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Macros names must begin with a letter.  Macro names cannot include spaces or special characters.  All macro shortcuts include [Ctrl].  You should use uppercase letters for keyboard shortcuts.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. In the Record Macro dialog box, you can name the macro, assign a shortcut, and key a description.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Special-purpose macros are used with one workbook and should be stored in that workbook.  General-purpose macros can be stored in a workbook that contains only macros. Anytime this workbook is open, any other open workbook can use its macros.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. While you are recording a macro, the status bar shows a Stop Recording button. Click this button when you complete the steps. There is a Stop Recording button on the Developer command tab.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Macros are recorded with absolute or relative references.  The Relative References button is an on/off toggle.  With relative references, the macro records pointer movement commands.  You must position the pointer before running the macro.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  With absolute references, the macro records ending cell addresses.  Pointer movement is not recorded.  The pointer can be anywhere when the macro is run.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A form control in an object that directs tasks or commands.  A button is a form control.  A button, when clicked, runs the macro that is assigned to it.  Use the Insert Controls button on the Developer command tab.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Draw the button control on the worksheet.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A macro workbook contains only macros.  Open this workbook each time you start Excel.  Use its macros in any other open workbook.  You can set a workbook to open each time you start Excel in the General group on the Advanced tab in Excel Options.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Macros can include format commands set from the dialog box or the Ribbon.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Macros are stored in modules in the Visual Basic Editor. A module can have several macros.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can create a documentation sheet for a macro workbook. Run the macro to displays its results and key a description.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can copy macro code from the Visual Basic Editor into a worksheet as documentation.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  General-purpose macros that should be available at all times should be stored in the Personal Macro Workbook, Personal.xlsb, in the XLStart folder.  The Personal Macro Workbook opens as a hidden workbook each time you start Excel.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The Personal Macro workbook is hidden. You can unhide it for editing if necessary.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Personal.xlsb can be edited in the Visual Basic Editor.  The path to Personal.xlsb in Windows 7 is C:\Users\UserName\AppData\Roaming\Microsoft\Excel\XLSTART  Some of these folders may be hidden.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A macro is a sequence of commands and keystrokes, converted to Visual Basic for Applications (VBA) code as you record them.  In the Trust Center, you can set how a workbook with macros opens.  You must enable macros to run them.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  You can run a macro from the View tab, from the Developer tab, with a keyboard shortcut, or from a form control.  Use the Visual Basic Editor to review and edit macro code.  Press [Alt]+[F11] to open the Visual Basic Editor.  You can print macro code from the Visual Basic Editor.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Subroutine macros start with the word “Sub” followed by the macro name.  Subroutine macros end with “End Sub.”  Macros are stored in workbooks.  Delete a macro if you no longer need it.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Macro names must begin with a letter and cannot use spaces or special characters.  Keyboard shortcuts should include [Shift] so that you do not override Excel’s own shortcuts.  You can record macros with relative or absolute cell references.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Use the Button form control on the Developer tab to draw a button shape.  You can assign a macro to a button.  A macro workbook can include only macros and documentation.  A macro workbook can be hidden so that it is not mistakenly used as a regular workbook.