1 DISH D ata I nformation SH aring Steering Committee Meeting

2 Meeting Purpose  Management Team Activities & Accomplishments Update  Project Update  Schedule Update  Public Relations Update  Questions & Answers

3 Project Update  Management Updates –Weekly/Bi-Weekly Management Team Calls –On Going Technical Solutions Meeting Typically ½ - Full Day Joint Design Sessions Typically ½ - Full Day Joint Design Sessions Feb – Apr Focus: Finalize Process & Interface design based upon “Data Only” approach approved at January Steering Committee Meeting Feb – Apr Focus: Finalize Process & Interface design based upon “Data Only” approach approved at January Steering Committee Meeting –Completed ACSES ICON Control Document –Quarterly meetings with CPR (next one 5/22/08)

4 Project Updates  Judicial User Group Meeting (Diana)  CSE User Group Meeting (Chris) –4/1: Pilot Counties –4/29: Full User Group  ACSES ICON Interface Control Document (Chris) –What is it?  Implementation Has Started –Network connectivity established –“Hello World” services developed & testing started –FSR # Request Service implemented

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6 Stipulated APA Case Establishment  Case Init Request –No Data Entry By Judicial –No Paper Filed By CSE –No Sorting, Stamping, Docketing Files By Judicial –Guaranteed data consistency between CSE & Judicial  Real-time assignment of FSR & Docket Numbers

7 Stipulated APA Case Establishment  Support Order –No Data Entry By CSE –Guaranteed data consistency between CSE & Judicial –Automated Processes in ACSES Update Case Maintenance Paternity and/or support order Update Case Maintenance Paternity and/or support order Close APA Close APA Start court order establishment Start court order establishment Put up hearing (Temp APA) Put up hearing (Temp APA) Notification to tech Notification to tech –Under consideration for automation Verify Order (easy ones) Verify Order (easy ones) Judgments Judgments Ledger Initiation Ledger Initiation RPD RPD

8 Stipulated APA Case Establishment  Shortens Time to Establish  Reduces Effort for CSE & Judicial  Improves Data Consistency  CSE File Of Record (Paper or Electronic) –Need to Review File Retention Policies & Practices  Request for Copies –Minute orders can be used to satisfy request for certified copies of orders –CSE will have to provide copies of other documents on request –Can CSE provide a certified copy of the order?

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10 Temporary APA Case Establishment  Similar to Stipulated APA  Hearing Schedule Information exchanged in Case Init Request (CSE) or Support Order (Judicial) depending on who controls docket  CSE will deliver paper documents to court and Judicial will maintain a paper file. –Timing of transfer depends on county/district practices  Some counties do not do temporary orders today. This case needs to be addressed.  2 nd Support Order is exchanged even if no change from Temp Order

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12 Default APA Case Establishment  Similar to Stipulated & Temporary APA  CSE delivers paper documents to court at time of initial filing

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18 Requiring Further Consideration  CSE Document Retention Policies and Practices –Some counties indicate they prune files over time –Stipulated APA: CSE has only copy of documents  Request for document copies at CSE offices  Are some counties not using DocGen for some APA documents?  Some counties currently pre-assign FSR/Docket #s

19 Requiring Further Consideration  Some counties do not do Temporary Orders: Need to address this scenario  Need to clarify when documents are transferred to court & what is transferred –Temps –Defaults –Modifications (not stipulated) –Case Closure

Project Schedule  5/08 – 7/08 –Focus on implementing Case Init Request & FSR/Docket # Assignment Services & System Modifications Services & System Modifications –Reassess project schedule based on knowledge gained during this initial implementation cycle  Potential rollout of FSR/Docket # Assignment in 2008  Tentative Rollout Schedule: –Weld Pilot – 2 nd Quarter 2009 –Jefferson Pilot 2 nd /3 rd Quarter 2009 –Statewide Rollout 3 rd /4 th Quarter 2009 –Final Grant Evaluation – 3 months after statewide rollout  Extension may be necessary – When do request?

21 Public Relations  Grant Rollout Conference April 22  NCSEA Tele-talk May  CACSEA Presentation  JBITS Regional Trainings  CFSC Conference June  NCSEA Annual Training Conference Aug  OCSE 18 th National Conference Aug

22 Questions & Answers