CRSD Technology Training Tony Judice

Quick Access Toolbar – can be modifiedSave as… allows you to save the file to a different location and also as an Excel 2003 file. Printing

Print Menu Choose which network printer Print active sheet, entire workbook, selected areas Collate multiple page workbooks when printing Change orientation Change paper style Scale sheet so that cells fit in predetermined area

Cell Borders Vertical Alignment Horizontal Alignment Text Orientation. Allows you to orient text at angles and vertically Wrap text – makes content visible by displaying it on multiple lines Merge and Center - joins selected cells into one larger cell and centers the contents. Number formats. All numbers are entered in General Format as a default Highlights cells, emphasizes values, and visualize data. Format a range of cells and convert it to a table using predefined styles Quickly format a cell by choosing from predefined styles Cells, Rows, sheets, columns Change row height- column width Organize sheets Protect or hide cells Autosum – opening choices give many functions to use in formulas Arrange data to analyze. Alphabetizes, sorts or filters results – can be customized.

Create graphs – all graphs are created in spreadsheet – can then be customized and moved to new sheets. Library of Autoshapes Flowcharts and organizational shapes Insert shots of any open windows Headers can also be added by going to the View Ribbon and choosing Page Layout View

Custom Margins Portrait-Landscape Select an area of cells to print Page Breaks Images as a background in the sheet Page Setup Menu Shrink width to fit a max # of pages Shrink height to fit a max # of pages

Opens “Insert Function” dialog box for complete list Functions arranged in different categories. Create, edit, delete, find all names used in worksheet. Names can be used in formulas in place of cell references Define the names to be used in name manager Select a range of cells to be used in name manager

Data from an Access table can be imported directly in to the worksheet. Results are set in filtered mode. Sort any column alphabetically. Place the cursor at the top of the column to be sorted. Take whole names in one column and separate them into columns so they can be sorted. Filtering data – choose a cell value and filter to show only those values. Filtering sets the top row as the designation.

Spelling, Thesaurus, Translations, and Research tools are available. You can password protect a single worksheet or the entire workbook.

Shows where page breaks are when sent to a printer. Also allows adding of headers. Shrinks sheet to show multiple pages and a view of the breaks Removes Ribbons and expands sheet to full screen Check or uncheck to view on screen Select the % of zoom to use Select cells and zoom to that area Freeze top row, first column, or selected area. Other cells will scroll. Good for sheets which contain info which is more than one screen.

If a picture is added to the worksheet, make sure the resize markers are on the photo to indicate that it is selected. The Picture Tools Ribbon will appear. You can take advantage of the many creative tools available.

If you draw a shape, the Drawing Tools Ribbon appears and you can alter the properties of the shape using the many tools available.

Highlight the area to be graphed. Highlight labels, in this case days of the week, and the values that apply to them. Go to the Insert Ribbon and choose the style of Graph you wish to use. When you choose it, it will appear in the center of the worksheet..

The Chart Tools Ribbon will appear with various formatting tools The first Tool Ribbon is Design If you choose Move Chart a dialog box will appear. If you place the radio button on New Sheet, it will move the graph to a full sheet which will be added to the tabs at the bottom left of the workbook. Change to a different type of graph: line, pie, bar, etc. Change the overall layout Change the overall visual style. This deals with color combinations.

Same graph from the previous slide moved to a New Sheet New tab added to workbook

ID’s areas of the chart Add or format a title for the chart Add title to horizontal or vertical axis Place legend outside chart area or as an overlay Show the value of each column in chart Show data table from which the chart was derived Add color fill to the wall and floor

To have the contents of a cell also appear in a different sheet or workbook For different workbooks have both spreadsheets open Begin at the destination workbook and place the cursor in the destination cell. Type = and then copy the cell Go to the source workbook and place the cursor in the source cell. Hit Enter. Now, if you type a formula in the source cell, the result will also appear in the destination cell. This also applies also applies to text typed into cells.