ISO/TC 211 Workshop on registry Reston, Sept 2000 This workshop will focus on the requirements for registries and related mechanisms within the scope of work for ISO/TC 211. It will also focus on an analysis of comments received from the member bodies. The workshop aim to prepare for a process up to the next plenary in Lisbon where adequate decisions may be taken.

Agenda 1- Introduction and objectives of the workshop. Summary of discussions with the ISO/CS (5 min) Olaf Østensen, Chairman of ISO/TC 211, Bjørnhild Sæterøy, Secretary of ISO/TC 211 What is a registry? (10 min)  C. Douglas O’Brien, WG5 Convenor 3- Registries in other ISO committees  An overview of the standard ISO Registration of data elements (20 min) Dan Gillman, representative of ISO/IEC JTC 1 SC 32  Description of the ISO/IEC JTC 1 SC 24 registration process and lessons learned (20 min) Steve Kerr, representative of ISO/IEC JTC 1 SC Comments from liaison organisations  OGC view on the use of registry (5 min) Representative of OGC (TBD)  Lessons learned by DGWIG in implementing TC 211 standards (5 min) Herman A. Dohmann, Liaison officer DGWIG - ISO/TC 211  IHO view on the effects of a registry (5 minutes) Tony Pharaoh, International Hydrographic Organisation 5- Codelists and multi-lingual free text in TC 211 work (in response to resolution 133) Proposal (10 min) C. Douglas O'Brien and Yves Hudon, Canada 6- Break (5 min) 7- Discussion: What kind of registry does TC 211 need? (75 min)  Short prepared views (representatives from NBs identified in resolution 133) : Representative of Canada (TBD), Representative of Saudi Arabia (TBD), Representative of United Kingdom (TBD), Representative of United States (TBD)  Free discussion 8- Summary and next steps (15 min) Olaf Østensen, Chairman of ISO/TC 211, Bjørnhild Sæterøy, Secretary of ISO/TC 211

Maintenance agencies M.1A technical committee or subcommittee developing an International Standard that will require a maintenance agency shall inform the Chief Executive Officer at an early stage in order that a Council decision may be taken in advance of the publication of the International Standard. M.2Council designates maintenance agencies in connection with International Standards, including appointment of their members, on the proposal of the technical committee concerned. M.3The secretariat of a maintenance agency should be attributed wherever possible to the secretariat of the technical committee or subcommittee which has prepared the International Standard. M.4The Chief Executive Officer shall be responsible for contacts with external organizations associated with the work of a maintenance agency. M.5The rules of procedure of maintenance agencies shall be subject to Council approval and any requested delegation of authority in connection with the updating of the International Standard or the issuing of amendments shall be specifically authorized by Council. M.6Any charges for services provided by a maintenance agency shall be authorized by Council.

Registration authorities N.1A technical committee or subcommittee developing an International Standard that will require a registration authority shall inform the Chief Executive Officer at an early stage in order to permit any necessary negotiations and to allow Council to take a decision in advance of the publication of the International Standard. N.2Council designates registration authorities in connection with International Standards on the proposal of the technical committee concerned. N.3Registration authorities should be qualified and internationally acceptable bodies; if there is no such organization available, such tasks may be conferred upon the office of the CEO by decision of Council. N.4Registration authorities should be required to indicate clearly in their operations that they have been designated by ISO or IEC (for example, by including appropriate wording in the letterhead of the designated body). N.5Registration functions undertaken by the registration authority under the provisions of the relevant International Standard shall require no financial contribution from ISO or IEC or their members. This would not preclude, however, the charging for services provided by the registration authority if duly authorized by Council.