DATA IT Senate Data Governance Membership IT Senate Data Governance Committee Membership Annie Burgad, Senior Programmer, Central IT Julie Cannon, Director of Technology Solutions, Office for Student Success Joran Elias, Research Analyst, Office of Planning, Budgeting, and Analysis Terri Herron, Associate Dean, School of Business Shelley Hiniker, Financial Compliance and Foreign National Employment Specialist, Human Resources Adrian Irish, IT Security Officer, Central IT Kristi Murphy, Licensure and Assessment Manager, College of Education Jesse Neidigh, IT Director, Student Affairs IT Tom Steigers, System Analyst, Financial Aid Steven VanGrinsven, Managing Analyst, Central IT Joe Hickman, Registrar, co-chair Dawn Ressel, Associate Vice-President, Planning, Budgeting, and Analysis, co-chair

DATA IT Senate Data Governance Charge The Data Governance Committee’s charge is: To identify and resolve data quality issues To provide initial and ongoing review and documentation of data used in business processes, to include data definitions, data dictionaries, data warehouse elements, data security, and business intelligence tools To provide guidance and recommend standards concerning institutional data related to expanding access, improving quality, maintaining consistency, assuring security, and improving business processes and information management To communicate and oversee implementation and training of campus-wide standards for data administration aspects of business processes

DATA Data Governance Definition Both a process and an organizational structure To establish consistent data quality, improve data integrity, control data access and address data security and retention Through the systematic creation and enforcement of policies, roles, responsibilities, and procedure, Ignoring boundaries created by institutional structures. Data Governance

Policies/Standards/Compliance University Data DATA Data Governance Framework Applications / Technology Quality & Consistency Retention & Archiving Security & Privacy

Data Governance Framework Definitions Computer programs or queries that capture, manipulate, organize, or report data; can be developed by third parties, in-house, or some combination of both. Applications Computer hardware, storage devices, communication channels, networks, and related infrastructure owned or managed by the institution. Technology Not Part of Data Governance

Data Governance Framework Definitions Approved and documented expectations related to data quality, consistency, security, privacy, retention, archiving and use. Policies & Standards Individual adherence to internal policies and standards or institutional adherence to laws and regulations that govern the storage, processing, and transmitting of sensitive data and information within the institution and with third parties. Compliance

Data Governance Framework Definitions Data used by various stakeholders across the institution comes from a reliable source of truth and offices around the institution interpret terms and data in the same manner. Quality & Consistency Practices that relate to effective and efficient preservation of data and information for future generations. Retention & Archiving

Data Governance Framework Definitions Data protection controls that ensure the integrity of stored data and manage the risk of unauthorized or inappropriate data access, manipulation, deletion, dissemination, or use Security & Privacy

Data Stewards Data Users/Managers of functional areasData Consumers Data Governance Committee Chief DG Officer IT Academic Affairs Student Affairs Admin/FinRegistrarOther Users IT Senate ?? Data Trustees / Cabinet President VP Academics VP Admin/Fin CIO VP Research VP Student Affairs Legal Counsel Data Governance Initial Organizational Structure

Data Governance Organizational Structure Committee Definitions Executive level university officials who provide direction with regard to data stewardship and reporting needs and have the authority to establish strategic planning priorities regarding data systems that impact functional users. Data Trustees Facilitator and coordinator of data governance and stewardship activities; co-chairs the Data Governance Committee and appoints the committee members. Chief Data Governance Officer Committee representing a broad spectrum of data users; responsible for data governance to include the planning, implementing, and managing the sourcing, use, documentation, and maintenance of data assets across the institution. Data Governance Committee

Data Governance Organizational Structure Data Steward Committee Membership Definitions An employee accountable for institutional or personal data within their functional area, including the management and protection of data assets that result in high-quality data that are easily accessible and reportable. Data Steward An employee or agent of the institution who accesses institutional data in performance of their job duties. Data consumers are expected to be familiar with and abide by all data governance and data security policies and procedures. Data Consumer

Policies/Standards/Compliance University Data DATA Data Governance Framework Applications / Technology Quality & Consistency Retention & Archiving Security & Privacy Data Governance Committee Responsibility

Policies/Standards/Compliance University Data DATA Data Governance Framework Applications / Technology Quality & Consistency Retention & Archiving Security & Privacy Data Steward Committee Responsibly ???