2013 NPMA Fall Conference Value Through Professional Asset Management Property 101 Basic Property Tara Miller PMP, CPPM, CF Beth Green CPPM, CF Consultant November 14, 2013

2013 NPMA Fall Conference Value Through Professional Asset Management Introduction to Property Management What is Property Management? Property system Acquisition Receiving Identification Records Physical Inventory Subcontract Control Reports Utilization Consumption Storage Movement Maintenance Property Closeout

2013 NPMA Fall Conference Value Through Professional Asset Management What is Property Management? The practice of controlling or influencing the acquisition, use, and disposition of personal property

2013 NPMA Fall Conference Value Through Professional Asset Management Property System  Process  Procedures  Records  Methodologies necessary for an effective control  Compliance

2013 NPMA Fall Conference Value Through Professional Asset Management Acquisition Approvals Acquisition Methods Purchasing

2013 NPMA Fall Conference Value Through Professional Asset Management Receiving Process  Receipt  Inspection  Documentation  Recording discrepancies  Delivery to end user  Record necessary information  Recording discrepancies  Reports

2013 NPMA Fall Conference Value Through Professional Asset Management Identification  Serialized or Non-Serialized Tag  Identification Methods  Special Circumstances  Key Participants

2013 NPMA Fall Conference Value Through Professional Asset Management Records  Process Create Maintain  Must be complete, current, auditable for all transactions  Required elements

2013 NPMA Fall Conference Value Through Professional Asset Management Physical Inventories  Process Material Equipment Frequency Types Reconciliation Reports

2013 NPMA Fall Conference Value Through Professional Asset Management Subcontract Control  Process Identify assets being provided Requirements in the subcontract  Liability for loss  All Property required elements

2013 NPMA Fall Conference Value Through Professional Asset Management Reports  Process Create and Provide  Report of Discrepancies  Loss  Physical Inventory Results  Audits/Self Assessments  Corrective Actions  Other Related Reports

2013 NPMA Fall Conference Value Through Professional Asset Management Utilization  Use Documented Authorized Use Intended Purpose Measurement of the Effectiveness Reutilization Cannibalization

2013 NPMA Fall Conference Value Through Professional Asset Management Consumption  Consumption Program Identifying Requirements Reviewing and adjusting requirements as project changes occur Providing accurate data to project managers

2013 NPMA Fall Conference Value Through Professional Asset Management Consumption  Process Issuance of material Actual Use Unused Material Return to Supply

2013 NPMA Fall Conference Value Through Professional Asset Management Storage Warehouse Material Warehouse Equipment Inventory and Distribution Methods

2013 NPMA Fall Conference Value Through Professional Asset Management Movement What is Movement? –Change of place or position –Physical Relocation Process –Issues from Warehouse –Off-Site Movements –Shipping

2013 NPMA Fall Conference Value Through Professional Asset Management Maintenance  Process Identification Disclosure Performance  Routine Preventative Maintenance  Repair  Calibration  Inspections and prevention of deterioration

2013 NPMA Fall Conference Value Through Professional Asset Management Property Closeout Disposition and Disposal

2013 NPMA Fall Conference Value Through Professional Asset Management Contact Information Beth Green, CPPM, CF Tara Miller, PMP, CPPM, CF