1. IUID and Government Furnished Property Basics
Carol Vigna, OSD AT&L DPAP
David Guinasso, supporting OSD AT&L DPAP
24 June 2014

2. DISCLAIMER This information:
Should not be construed as changing or modifying any statute, regulation, DoD policy or guidance, or any term(s) of any contract with the U.S. Government or any department or agency of the U.S. Government. 2

3. Why is Knowing about GFP Important?
Currently:
We don’t know what we own.
We don’t know where it is.
We don’t know what it’s worth.
Therefore:
We don’t get the most value out of what we own. 2 3

4. Synchronizing the Policy
Material/
Logistics
Equipment/
Accountability
Acquisition/
GFP
DoDM 4140
DoDI
DoDI
Published February 2014
Published May 2011
Published April 2012
DoDM 4140
Policies based on 19 business rules ensuring consistency of policy and terminology across organizations 4

5. Types of Government Property on Contracts
Government Property on a contract may be Contractor Acquired Property or Government Furnished Property.
These two types of property have many common requirements, but each also has its own unique requirements. 5

6. Definitions
Government Furnished Property (GFP) – is defined as property in the possession of or acquired by the Government and subsequently furnished to the Contractor for performance of a contract. It includes items like spares and property furnished for repair, maintenance, overhaul, or modification. It can be items taken or requisitioned from Government inventory or purchased by the Government specifically to be provided on a contract. (Includes GFM and GFE.)
Contractor Acquired Property (CAP) - is property purchased or fabricated by a contractor for use on a contract to which the Government has title but has not performed receipt and acceptance. CAP is usually generated on Cost Type and Time and Material contracts where the Government has title to property that is fabricated or purchased for use on the contract.
GFP also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract that has been accepted by the Government for continued use under that contract or a future contract. 6

7. GFP and CAP Differences
The differences between CAP and GFP start at the beginning of the acquisition process.
CAP or the potential for CAP is driven by the decision on the type of contract.
Providing GFP on the other hand is a business decision. 7

8. Property in the Business Enterprise Architecture
Process
P2P
Award Procurement Instrument
Administer Procurement Instrument
Perform Receipt, Acceptance, Return
Manage Procurement Instrument Entitlement
Manage Disbursement
Perform Procurement Instrument Closeout
Sub-processes
Award Procurement Instrument
Administer Government Property
Accept Products / Services
Issue Contract Completion Notices
Disposition of Loss
Contract Completion Notice
Advanced Shipment Notice
Procurement Instrument
Data Object
Plant Clearance Disposition Instruction
List of GFP Transferred to next contract
Acceptance
List of GFP Provided by the Government
Property Transfer
Contractor Receipt
of GFP
WAWF
IUID Registry
APSR
Logistics Systems
ERPs
LTDD
PCARSS
WAWF
IUID Registry
APSR
Logistics Systems
ERPs
System
CWS
GFP Attachment
EDA
CWS
PCARSS
GFP Attachment
EDA 8

9. GFP and Acquisition Planning
The Government makes the decision during acquisition planning about whether or not to provide GFP.
The requiring activity (project or program manager, or purchase request generator), as part of its responsibility for acquisition planning (FAR part 7, Acquisition Planning), is the decision point as to whether or not to furnish property to contractors.
The basis for providing GFP must be documented in the contracting file except when the property is provided to be repaired, modified, or overhauled under a contract.
The decision to provide GFP is not made by the contractor.
Reference: PGI Furnishing Government property to contractors. 9

10. When it’s allowable to Provide GFP
FAR : Contracting officers shall provide property to contractors only when it is clearly demonstrated—
“To be in the Government’s best interest; that the overall benefit to the acquisition significantly outweighs the increased cost of administration; that providing the property does not substantially increase the Government’s assumption of risk; and that Government requirements cannot otherwise be met.
The contractor’s inability or unwillingness to supply its own resources is not sufficient reason for the furnishing or acquisition of property.” 10

11. GFP Attachments
The Government is required to list the property it will provide and information and data about that property (FAR ).
To ensure all required data and information is provided DoD has implemented standard property attachments (PGI ).
There are two formats for the attachment:
Scheduled GFP
Requisitioned GFP
The Contracting Officer, with the input of the requiring activity, will ensure the attachment is included in solicitations and awards. 11

12. Property Clauses 12 MANDATORY
FAR Use and Charges, in solicitations and contracts when the clause at is included.
DFARS –7001 Tagging, Labeling, and Marking of Government-Furnished Property, in solicitations and contracts that contain the clause at FAR , Government Property.
DFARS –7002 Reporting Loss of Government Property, in solicitations and contracts that contain the clause at FAR –1, Government Property.
DFARS Contractor Property Management System Administration, in solicitations and contracts containing the clause at FAR , Government Property.
DFARS –7004 Reporting, Reutilization, and Disposal, in solicitations and contracts that contain the clause at FAR , Government Property.
DFARS Reporting of Government-Furnished Property, in solicitations and contracts that contain the clause at FAR , Government Property.
OPTIONAL
DFARS Government-Furnished Mapping, Charting, and Geodesy Property, in solicitations and contracts when mapping, charting, and geodesy property is to be furnished. 12

13. GFP Regulations- DFARS PGI
DFARS Procedure, Guidance and Information (“PGI”)
PGI Government Furnished Property-General
PGI Guidance to determine if government property should be furnished to contractors
PGI Government Furnished Property-Solicitation and Evaluation Procedures
PGI GFP Attachments to Solicitations and Awards
PGI Title to Government Property 13

14. IUID and Property
It is DoD policy that DoD item unique identification, or a DoD recognized unique identification equivalent, is required for all delivered items, including items of contractor-acquired property delivered on contract line items (see PGI for guidance when delivery of contractor acquired property is required), Regardless of value for any Item of special tooling or special test equipment, as defined at FAR 2.101, for a major defense acquisition program that is designated for preservation and storage in accordance with the requirements of section 815 of the National Defense Authorization Act for Fiscal Year 2009 (Pub. L ).
It is DoD policy that all Government-furnished property be recorded in the DoD Item Unique Identification (IUID) Registry, as defined in the clause at 14

15. WAWF & the IUID Registry
Delivery of new property
Transfer of Property
Contractor Receipt of GFP
Delivery & Shipment of Reparables
Government Receipt of Property
GEX
Records for UII’d items and non-UII’d GFP
APSR
Records about a Components Property for financial reporting
Electronic capture of valuation and movement to establish Existence and Completeness for Auditability 15

16. For Contract Management
IUID Registry
Records for UII’d items and non-UII’d GFP
Property Loss Tool (PLT)
APSR
Plant Clearance Automated Reutilization and Screening System (PCARSS)
Records about a Components Property for financial reporting
Reporting the “Death” of Property 16

17. On the Horizon Data Integrity Merger of WAWF and IUID Registry
SSAE 16 review of WAWF
AT&L review of integrity of the Registry
Significant issues with direct entry data
Fewer issues with WAWF data
Merger of WAWF and IUID Registry
Eliminate duplicate data storage
Improve data integrity
Simplify user access controls, help desk
WAWF Mobil Property Transactions
Make the best method of data capture available anywhere 17

18. Contact Carol Vigna at carol.a.vigna.civ@mail.mil or 703-697-4373
For more information
GFP Policy Training, Procedures,
Tools or
Contact Carol Vigna at or 18

19. Any Questions? 18