IR Governance Texas Juvenile Justice Department Last revised: 9/6/12

A project is a temporary endeavor undertaken to create a unique deliverable, service or result. Longer duration Multiple contributors/multiple types of activity Requires intense focus Involving considerable money Involving considerable personnel Involving considerable equipment/resources Project Last revised: 9/6/12

Generally completed by one person Are of short duration Consist of a simple goal or set of goals Consist of a single type of activity Assigned or done as part of one’s duties Tasks Last revised: 9/6/12

Parties Involved Requestor IR’s Project Management Office (PMO) IR’s Subject Matter Experts (SMEs) User Group (& Sponsor) IR Steering Committee (ISC) Executive Management Team (EMT) Last revised: 9/6/12

New Project Request Flow Last revised: 9/6/12

IPP Initial Score State/Federal Mandate Business Continuity Executive Priority Required for Operations/Contractual Agreement Agency-wide Impact Improves Customer Service Directly Impacts Youth PRIORITY MATRIX Capital costs > $50K Medium to High Impact On Users, Customers or State Agency Grant Resources Needed From Multiple Divisions Moderate to Significant Changes to Existing Systems More than 1 month to project Operational Status Initial Business Case is Weighted Last revised: 9/6/12

Requestor Presents to User Group Review current major projects within each User Group Review & set disposition for new project proposals as referred by IR Review project priority list to consider adjustments (may require a process flowchart) Status Issues Endorse Reject Propose Adjustments to ISC Report on all project requests User Group Program Areas will “champion” project proposals Last revised: 9/6/12

Requestor Works with PMO PMO Requestor High Level Scope & WBS established Project Charter IR SMEs Sponsor & Program SMEs High level scope definition Project Assumptions Constraints Risk Management Key Quality Indicators Key Deliverables/Milestones & Timeline Project Team/Responsibilities Key Stakeholders Funding Requirements Policy Considerations Last revised: 9/6/12

ISC Review/Vote of Proposed Project Presentation of High Priority Project ISC prioritizes the project within its appropriate “Gate.” ISC prioritizes the project within its appropriate “Gate.” Last revised: 9/6/12

“Staging the Gates” Last revised: 9/6/12

P1P2P3P4P5P6P7 P8P9P12P10P13P11P14 Resource Availability PPPPPPPPPPP Last revised: 9/6/12

Project placed at top of IR’s work queue for assignment & completion Imperative Project Prioritization Decision High Priority Medium Priority Low Priority Work assigned to and completed by IR Last revised: 9/6/12

Governance Process Summary Last revised: 9/6/12