Databases Sorting & Filtering Supplemental to Objective 5.01: Understand Database tables used in business.

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Presentation transcript:

Databases Sorting & Filtering Supplemental to Objective 5.01: Understand Database tables used in business.

Sorting  To sort is to arrange the order of data/records in the database. Ascending: A to Z or 0 to 9 Ascending: A to Z or 0 to 9 Descending: Z to A or 9 to 0 Descending: Z to A or 9 to 0 Primary: first field considered in sorting order Primary: first field considered in sorting order Secondary: second field considered in the sorting order Secondary: second field considered in the sorting order

Sorting Sort using the Sort command on the Records menu, or the Sorting tool on the toolbar.

Filter Records Filter: Displays selected records in a database that match specified criteria. Advantages of using filters Advantages of using filters Easier to use than query methodEasier to use than query method FastFast Disadvantages of filters Disadvantages of filters All fields are displayed when using a filter All fields are displayed when using a filter Cannot save filters like queries Cannot save filters like queries Types of filters Types of filters By Form (key criteria into a form; more flexible because criteria can be set for more than one field)By Form (key criteria into a form; more flexible because criteria can be set for more than one field) By Selection (quick/easy option by highlighting a cell as criteria)By Selection (quick/easy option by highlighting a cell as criteria) Excluding Selection (excludes data highlighted in cell)Excluding Selection (excludes data highlighted in cell) Advanced Filter/Sort (works like a query)Advanced Filter/Sort (works like a query)

Filter by Selection Selects records by matching the selected condition or criteria. Only those records will be visible.

Advanced Filters An advanced filter gives one the ability to sort and set multiple conditions to be met for selection of data/records. Step 1 Step 2 Result