CACFP Record Keeping: Permanent Records 1. 7 CFR 226.15(e)(1) Copies of all applications and supporting documents submitted to the State agency shall.

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Presentation transcript:

CACFP Record Keeping: Permanent Records 1

7 CFR (e)(1) Copies of all applications and supporting documents submitted to the State agency shall be collected and maintained Permanent Records2 Why must I maintain Permanent Records?

Permanent Records Application Policy Statement Permanent Agreement Facility Applications (sponsors only) Facility Agreements (sponsors only) Permanent Records3 Which records should I maintain permanently?

Application – Meal types served – Meal service times – Age range served – Food program budget – Key staff and their responsibilities – Management Plan (sponsors only) – Administrative Budget (sponsors only) Provides pertinent information about your program operations: Permanent Records4

Policy Statement Assures the State Agency that: Participants will receive the same meals at no separate charge. Institutions/facilities will not discriminate. Institutions/facilities meal service & claiming will follow SA procedures. Permanent Records5

Policy Statement Assures the State Agency that: The institution accepts final administrative and financial responsibility for operating the CACFP. The institution will notify the SA of all pertinent changes that may affect the program. Permanent Records6

Policy Statement Assures Institutions that: The SA will ensure institutions receive sufficient training and technical assistance to facilitate an effective program. Permanent Records7

Permanent Agreement Rights and responsibilities of responsible individuals/principals and the SA. Certification that your application is true and correct Agree to comply with CACFP regulations 7 CFR 226 Subject to announced/unannounced visits by SA or feds Non-discrimination Permanent agreement until either party terminates A-133 audit (if necessary) Fines and/or possible imprisonment for, fraud, theft, etc. Permanent Records8

Again, contact your Specialist if you are missing the following: Permanent Records9 Application Policy Statement Permanent Agreement Facility Applications (sponsors only) Facility Agreements (sponsors only)

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