Chapter 2: Excel Basics and Formatting Spreadsheet-Based Decision Support Systems Prof. Name Position (123) University Name
2 Overview 2.1 Introduction 2.2 Defining the Set of Excel Objects 2.3 Entering Data into Cells 2.4 Understanding the Ribbon and Quick Access Toolbar 2.5 Formatting 2.6 Summary
3 Introduction The Excel object hierarchy Basic data entry and data copying and pasting in cells The Ribbon and Quick Access toolbars Customizing the Ribbon and Quick Access toolbars Formatting cells Conditional formatting
4 Defining the Set of Excel Objects Objects: The elements manipulated in spreadsheet applications and VBA programming. Object Hierarchy: An ordered listing of all objects. Object Model: The entire system of objects.
5 Entering Data into Cells Simple values: Numbers and text that are entered into cells. Click-and-drag: Used to copy a highlighted cell or range of cells to an adjacent cell or range of cells. Copying a range of cells. Excel automatically numbers sequentially when copying from a pattern it recognizes.
6 Understanding the Ribbon and Quick Access Toolbar The Ribbon The Quick Access Toolbar and Other Excel Interface Components Customizing the Ribbon and Quick Access Toolbar
7 The Ribbon The Ribbon consists of nine main Tabs: Home, Insert, Page Layout, Formulas, Data, Review, View, Developer and Add-Ins. Each tab includes a number of commands grouped based on their functionality. Font Group of Home Tab Dialog launcher
8 The Ribbon The Ribbon also includes Contextual Tabs. –Made available whenever an object is selected. –Includes specific commands for working with the selected object. Contextual Chart Tools
9 The Ribbon The Ribbon displays commands that are most frequently used when working with Excel. To go beyond these commands, –Click on the Dialog Launcher, on the lower- right corner of many Ribbon groups. –A Dialog Box appears that shows all the commands available in that group. Dialog Box for Font Group
10 The Ribbon Some commands of the Ribbon are specific to Excel: Paste command in the Clipboard group of the Home tab. Use CTRL+V shortcut to Paste a range of cells. Paste options listed in the Right-Click shortcut menu.
11 The Ribbon Paste Special option can be used to paste: –Values –Formulas –Formats –Transpose
12 The Quick Access Toolbar and Other Excel Interface Components Quick Access Toolbar : –Located above the left side of the ribbon. –Lists commands that are used frequently. Adding Developer tab to Quick Access Toolbar
13 The Quick Access Toolbar and Other Excel Interface Components File Menu: –Presents a number of commands used to Open and Close a file, locate Recent documents you have worked with, create a New document, etc. Right-Click Shortcut Menu: –Presents frequently used commands of Excel. Mini Toolbar: –Appears on the top of the Right-Click Shortcut Menu.
14 Customizing the Ribbon Excel allows us to customize the Ribbon: –Open File Menu or right click on the Ribbon to access Excel Options. –Use Customize Ribbon Panel in Excel Options.
15 Formatting Formatting Cells General Formatting Conditional Formatting
16 Formatting Cells Home tab includes six groups of command that are used for formatting: –Clipboard –Font –Alignment –Number –Styles –Cells
17 Formatting Cells An example of formatting the Borders of a range of cells.
18 Formatting Cells An example of modifying the Alignment of a range of cells.
19 Formatting Cells More options to format Numbers. Format Cells Dialog Box – Number Tab
20 Formatting Cells Styles Group: The Ribbon provides a gallery of build-in styles for formatting cells.
21 General Formatting Themes Group in Page Layout Tab offers a collection of build-in themes.
22 Conditional Formatting Conditional Formatting is used to format cells that meet a predetermined condition or a set of conditions.
23 Conditional Formatting Example: Changing the format of the top 10% of the grades:
24 Conditional Formatting More Conditional Formatting tools.
25 Summary Excel objects are elements that you can manipulate in spreadsheet applications and VBA programming. The Ribbon, Quick Access Toolbar, and File Menu create Excel’s user interface; they provide options for working in the spreadsheet environment. The Ribbon consists of nine main tabs: Home, Insert, Page Layout, Formulas, Data, Review, View, Developer and Add-Ins. The commands within each tab are organized in groups based on their functionality. Other contextual tabs are made available whenever an object (such as a chart, a table, etc.) is selected. Ribbon and the Quick Access Toolbar is customized to simplify the process of accessing commands that are use frequently. Conditional Formatting formats cells only if they meet a specified condition.
26 Additional Links (place links here)