Fiscal Year End Deadlines OIX Meeting – May 28, 2014 Fiscal Year End Deadlines OIX Meeting – May 28, 2014

Year End Deadlines – FY14 Accounts Payable – forward any invoices/direct pay requests as soon as received to get entered. AP will process invoices through July 11 th for FY 14. For PO’s – item must be received by 6/30. Travel & Expense Reimbursements need to be entered by traveler by 6/30 and APPROVED by 7/8. Please follow up with your areas to ensure nothing is “sitting”. Pcard activity posts every two weeks on Pay Day. Review accounts and indexes in PaymentNet diligently. Last pcard load for the year is on July 11 th (through 6/27)

Year End Deadlines – FY14 (cont’d) Checks received – send to the cashier’s office – Rocket Hall payment depository by 6/24. Checks can also be sent directly to our UT Lockbox – contact General Accounting if you need the address Journal entries for account corrections, interdeptmental changes, accruals – Send to General Accounting by 7/18. Review all of your accounts to ensure the charges are complete and appropriate. –WRL Transaction Detail of Income Statement Accounts (SL) with Drill Down –Finance Self Service, Budget Queries

Year End Deadlines – FY14 (cont’d) JOURNAL ENTRY REQUESTS PCard corrections, PaymentNet issues - Kelly Donovan Travel system issues/questions corrections - Megan Lindsey Accounts Payable issues/questions corrections – Megan Lindsey or Dorene Spotts Other finance issues/questions corrections – Brenda Frankart or Gordie Chauvin Grants Specific questions – Gary Andres or Grants staff

QUESTIONS? Thank you for making this year end go smoothly!