Developing NORA in NERC Steve Prince –

Natural Environment Research Council One of 7 UK Research Councils Mission NERC is the UK's main agency for funding and managing research, training and knowledge exchange in the environmental sciences. 2009/10 budget ~ £480m Grants & Awards Nuffield Bursaries, 1400 Ph.D awards Owned Centres British Antarctic Survey; British Geological Survey; Centre for Ecology & Hydrology; National Oceanographic Centre Collaborative Centres Sea Mammal Research Unit at St Andrew’s

NORA History growth of open access Development of repositories NERC Librarians wanted to go this route NERC needed to mandate Phase 1 live September 2007

History

Content All ISI peer-reviewed papers from 2006 CEH decision to include all output Articles Book chapters Conference papers Contract reports Some materials proving hard to get e.g. posters

Success Everyone uses it >12000 hits per month 50% overseas Material with over 1000 downloads p.a. over 400 enquires p.a. up from 50 p.a. This from 40% of content Everyone approves of it Everyone thinks it makes their work more accessible Everyone wants to see it deliver more

Where to go next Use being made of NORA Management information Balanced scorecards Science outputs go to a database (ROD) Develop as a business system NORA information to be harvested by other corporate systems Requirement for an approvals/review capability Standardization

OR’08 - Novartis

Internal In box Depositor enters metadata, deposits draft of item and completes approval template Approval Item follows scientific approval process Acceptance Item has completed Approval process and depositor decides the next stage of the deposition process 1 – Item is to be published externally, returned to depositors in-box for completion of external submission process and upgrade of metadata 2 – Item is to be made public, submitted to repository for checking by NORA editors 3 – Item is internal only or confidential, remains in internal archive or deleted Internal Archive NERC staff start here Depositors external to NERC; Depositors of legacy data or depositors wishing to ‘opt out’ of the Approval process; start here External Archive (NORA) NORA In box Depositor enters metadata NORA Review Item is submitted to the repository and it is checked and edited by NORA editors NORA phase 2 – publication workflow Iterative process until final approved version

Benefits Streamlined management processes Electronic audit trail Better management information All submissions – accepted and rejected Impact factors of journals targeted Raise quality of output Managers can steer staff towards higher IF titles Awareness to other groups All staff have access

Dark NORA deposit On deposit Select a template Lists reviewers/approvers Also includes other groups, e.g. IPR, Press Office Drafted by NORA editors Edit reviewers Add/remove, change order Start Review process

Templates

Reviewer 1

Review 2 Open and download document Upload documents Cannot delete Edit Approvers

Review 3 Add comments in the box and click Accept Next reviewer receives

Reviewer actions At end of review the item is returned to the depositor Publish internally – item saved to internal system Publish externally – item transferred to work space in live NORA database

Depositors/Reviewers Depositor and Reviewers can See all items deposited Filter on review stage View all items they have in review Filter searches

NORA Editor capability Management Information For any individual Items to be reviewed Current review items Items reviewed All items reviewed Intervention Override the reviews Edit reviewers if required

Management Information Scorecards Specifically written search and output Number of submissions Introduction of IRStats by Programme or Section Monthly downloads Download count Top Twenty Top Countries Top Search Terms

Business system Addition of NERC business information Themes and Topics Grant numbers Collaborations Direct download of NERC outputs Interoperability with other NERC systems

Summary Positive starting point Highly regarded tool Think about what it does for the organization Who use it Benefits Think about what it can do Organizational changes Look at other repositories Needs unfulfilled Services to support Useful to both Management and Staff

Thank you