DRAFT EDMC Procedural Directives NOAA Environmental Data Management Committee 12/3/

DRAFT Discoverable Accessible Documented Preserved Vision for NOAA Data Management 12/3/ All NOAA data will be: for all types of users and applications.

DRAFT NOAA EDMC Environmental Data Management Committee (1 voting rep per LO) EDMC Environmental Data Management Committee (1 voting rep per LO) CIO Council Chief Information Officer Council CIO Council Chief Information Officer Council NOSC NOAA Observing System Council NOSC NOAA Observing System Council DMIT Data Management Integration Team (50 members across NOAA) DMIT Data Management Integration Team (50 members across NOAA) EDMC Relation to Other NOAA Bodies 3 GIS Committee GIS Committee EA Enterprise Architecture Committee EA Enterprise Architecture Committee 12/3/2015 DAARWG Data Access & Archiving Requirements WG DAARWG Data Access & Archiving Requirements WG SAB Science Advisory Board SAB Science Advisory Board

DRAFT Approach: Policy and Implementation 12/3/ EDMC Environmental Data Management Committee Procedural Directives to provide policy and guidance DMIT Data Management Integration Team Technical collaborations to share solutions and best practices top-down bottom-up

DRAFT EDMC Procedural Directives 12/3/ Data Management Planning PD Plan, in advance, how you will preserve, document and distribute your data. Archive Procedure What to archive, how to submit to archive. Data Access & Discovery What on-line services to use so your data can be found and retrieved. Data Citation Use unique identifiers to allow data to be referenced and tracked. Data Sharing by NOAA Grantees State how you will share data, and share within 2 years. Data Documentation How to apply ISO metadata for discovery, use & understanding. (in preparation, )

DRAFT Data Lifecycle Usage Activities Data Management Activities Planning and Production Activities Collection Processing Quality Control Documentation Cataloging Dissemination Preservation Stewardship Usage Tracking Final Disposition Requirements Definition Planning Development Deployment Operations 12/3/ Data Documentation DM Planning Data Sharing by Grantees What-to-Archive Discovery and Access Data Citation Discovery Reception Understanding Analysis Product Generation User Feedback Citation Tagging Gap Assessment Applicability of EDMC Directives to Data Lifecycle

DRAFT Data Management Planning Procedural Directive – Directs managers of all data production projects and systems to write data management plans Includes observing systems, projects, programs, surveys, collections, interviews, investigations, studies, and research. Plan is to be written before starting data acquisition. Plan is to be followed and maintained throughout data lifecycle. – Contains a template with questions to be addressed by data production projects Template will be available as Google Form on NOAA UMS. NOAA UMS will serve as repository for DM Plans. Existing plans can be referenced & summarized. Large investments will have DM Plan reviewed by NOAA IT Review Board. 12/3/2015 7

DRAFT Procedure for Scientific Records Appraisal and Archive Approval – Defines process used to identify and appraise scientific records for NOAA archiving. – Applies to accepting, rejecting, retaining or disposing of scientific records. – Covers observations, derived products, and environmental forecasts, warnings and advisories. – Provides guidance regarding relevant attributes of data, formal approvals, external review, and public comment. – Defines relevant terms. 12/3/2015 8

DRAFT Data Documentation Procedural Directive – Requires documentation of: All NOAA data collections, and products derived from these data Services that provide NOAA data and products Data collections and derived products funded by NOAA All active and planned data collection or product generation programs – Establishes metadata content standard (ISO 19115) and representation standard (ISO XML). – Explains types and uses of metadata and other documentation – Defines roles & responsibilities 12/3/2015 9

DRAFT Data Sharing Policy for NOAA Grants – Requires that data collected or created under a NOAA Grant or Cooperative Agreement be made available to the public in a timely manner, and within 2 years exceptions for legal, policy or security reasons flexibility for funding program manager to adjust or negotiate – Grant proposals must include data sharing plan. – Plan will be made public upon awarding of grant. – Failure to share data will be considered in future proposal evaluations. 12/3/