Spreadsheet Formatting. Formatting Is applied to spreadsheet components for the purpose of organizing and clarifying information When data is presented.

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Presentation transcript:

Spreadsheet Formatting

Formatting Is applied to spreadsheet components for the purpose of organizing and clarifying information When data is presented in a uniform and consistent format, it is much easier to understand. Can be applied to any part of the spreadsheet.

12/2/2015Spreadsheet Formatting3 Header/Footer Used to add identifying information to a spreadsheet. May include: Title of company Date Page number Time of creation or update Contact information Footer Example

Font Size and Style Used to clarify information by adding emphasis to titles, column headings, and grand totals, etc. Can also change font type and color Very Important!! Not as important.

Font Size and Style On the Main Menu toolbar, click Format\Cells, and then click the Font tab or use the icons on the Formatting Toolbar

Justification Used to format cell data for the purpose of clarifying and organizing information Can be applied globally, to the entire document OR to individual columns, rows, or cells. 4 kinds of justification Left – cells categorized as labels Right – cells categorized as values Center – formatting for titles or columns headings Indent – format to emphasize subcategories Example: (itemized list of expenses in a budget)

Justification Examples Left Aligned Column heading Items Right Aligned Quantity Decimal (prices) Center Table title

Adjusting Size of Cells, Columns, and Rows Wrap - applied to cells that require more space when the row or column size is adjusted Automatically – Go to Format, Cells, Alignment. Then under Text control, select the Wrap text check box, and then click OK. Enter line break - To start a new line of text at a specific point in a cell, click where you want to break the line, and then press ALT+ENTER.

Merge – used to combine adjacent cell ranges or cells Center is the default alignment when cells are merged. Adjusting Size of Cells, Columns, and Rows Step 1 Step 2 Step 4 Step 3 – Click the Merge and Center button on the toolbar.

Column Width In order to adjust the column width to fit the largest item in the column, double click on the border between the 2 column headings (ie. A & B) When the ##### symbols appear, this indicates that the width is too small to display the contents. Adjusting Size of Cells, Columns, and Rows

Borders - Used to emphasize and organize information and can be applied to columns, rows, cell ranges, or individual cells. On the Main Menu toolbar, click Format\Cells, and then click the Borders tab. To apply a different border line style, click the arrow next to Line Style, and then click a line style on the palette.

Shading - Used to emphasize and organize information and can be applied to columns, rows, cell ranges, or individual cells. Select the cells in which you want to apply shading (or remove shading). To apply color, click the arrow next to Fill Color, and then click a color on the Palette. Fill Color Palette

Editing Columns and Rows can be Inserted Go to Insert, Rows/Columns Copied Go to Edit, Copy Pasted Go to Edit, Paste Deleted Go to Edit, Delete Ctrl + C Ctrl + V Ctrl + X

Organizing tips… Name your document something descriptive Rename your worksheet tabs Organize your worksheet tabs in to an order that makes sense.