FEDERAL/STATE FUNDING EXCHANGE PROGRAM MICHELE RISKO, CEAO

INTRODUCTION ODOT will allow CEAO to swap up to $12.5 million of federal LBR funds for state funds annually. Funding will be 80% state, 20% local match (Projects that are currently 95% federal using credit bridge credit will be 95% state/5% local match) ODOT intends to earn credit bridge on these projects

THE PROCESS

STEP 1: CEAO has sent out a questionnaire regarding existing LBR projects for years FY 15 – 19 and received the list of projects requesting the exchange. List of exchange bridges will be approved at the July 10 th Committee meeting. Beyond FY 2019, the request to swap for state funds will be included on the LBR application. CEAO will determine which LBR projects are good candidates to switch to state funds: No impacts to a historic bridge or other historic structure Does not require an individual 401 permit Does not impact Category 2/3 Wetlands Does not impact Endangered Species Note: Projects involving Section 4(f) properties may be GOOD candidates to switch to state funds because when using state funds, 4(f) does not apply.

Once approved by CEAO to swap funds, County Engineer sends a letter to ODOT requesting the swap. STEP 2:

STEP 3: PROGRAMMING Once approved by ODOT for the Exchange, County works with respective ODOT District to program the project The CEAO LBR funding application will be used in place of the scope document

STEP 4: ENVIRONMENTAL County sends letter to SHPO requesting concurrence that there are no impacts to historic properties County sends application to USACE requesting a Nationwide Permit County may send a letter to ODNR requesting a sign-off for impacts to Threatened and Endangered Species ODNR will either issue the sign-off, or they will require coordination with USFWS If coordination with USFWS is required, County will send letter to USFWS OR If County chooses not to send a letter to ODNR, this coordination will be done by the USACE as part of the Nationwide Permit process

County attaches all agency coordination to Environmental Certification form and submits to ODOT STEP 4: ENVIRONMENTAL (CONT.)

County acquires R/W according to ORC County sends R/W Certification letter to ODOT Utility Note is attached to R/W Cert STEP 5: RIGHT-OF-WAY

Project plans can be prepared in-house or by a consultant. If hiring a consultant, quality-based selection process must still be used. PLANS

BID AND AWARD County Prepares Bid Package (a 5% EDGE Goal is required) County Bids Project Advertising on ODOT’s website is not required County Awards Project County Sends Award Paperwork to ODOT with a Request to Encumber the Funds County must Receive a Copy of the Encumbrance before Authorizing the Contractor to Begin Work County can write contract (No need for ODOT to do it) OR Projects can still be ODOT-Let if a County prefers (but all traditional ODOT plan reviews, PS&E, sale, and award requirements still apply)

PAYMENT County pays contractor and then seeks reimbursement from ODOT OR County can set-up a direct-pay to contractor from ODOT County must submit a request for payment that includes appropriate documentation for the expense (same paperwork as for a federally-funded project) Requests for payment can be submitted at the completion of the project or progress payments may be made If County is requesting reimbursement for Construction Engineering labor, the County must keep sufficient documentation including completed timesheets

FINAL REVIEW Once construction is complete, the County will notify the ODOT District. ODOT staff will perform a final review of the project. Goal of the final review is to ensure only that the bridge was built according to plan.

QUESTIONS?